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- Tasks: Support sales and lettings teams with admin tasks and coordinate tenancies.
- Company: Join Cluttons, a dynamic property management company in Wapping.
- Benefits: Enjoy 25 days holiday, wellbeing hours, and flexible benefits.
- Other info: Great career growth opportunities and a supportive team culture.
- Why this job: Gain valuable experience in a professional environment while making a real impact.
- Qualifications: Strong organisational skills and proficiency in MS Office required.
The predicted salary is between 30000 - 40000 £ per year.
Cluttons is currently recruiting for an Office co‑ordinator to work with both the sales and lettings teams in our Wapping office to provide full secretarial and administrative support to the negotiators within the office. Please note this is an office based role.
Responsibilities
- Co‑ordinate and progress tenancies to include booking of compliance certificates, tenancy agreements, AML searches, obtaining references, booking of third party services and checking completion of deal.
- Producing a variety of correspondence and documents, in line with company policy and formatting, including, but not restricted to, valuation and instruction letters, property details.
- The placing and maintenance of advertisements through websites, office windows, local and national press.
- Diary management of the Sales team and the Lettings team.
- Arranging viewings of properties.
- Loading properties onto the Cluttons system, ensuring information is current.
- Arranging photographers into properties, ensuring appropriate orders of photographs.
- Taking enquiries in person, via telephone and email and dealing with these in line with branch process.
- General office administration including ordering of stationery, photocopying, filing, archiving, tidiness of office, franking machine management, opening and distribution of incoming post.
- Managing the collection, tagging and maintenance of keys.
- Tenancy rent increase administration.
- Taking responsibility for raising and issuing invoices.
- Ad hoc administrative projects.
Qualifications
- Experience working within a professional environment.
- Proficient in the use of MS Word, PowerPoint and Excel.
- Strong organisation and administrative skills.
- Good attention to detail.
- Excellent customer service skills.
- Able to prioritise and deal with a heavy and varied workload.
- Excellent interpersonal skills and telephone manner.
- Displays initiative.
Benefits
- Holidays: 25 days increasing in line with length of service to a maximum of 30 days.
- Wellbeing hours: 2 per month where no location flexibility cannot be offered.
- Enhanced auto enrolment pension scheme – to help you save for the future.
- Life assurance – to protect your loved ones.
- Interest free season ticket loans.
- Cycle to work scheme – discounted bicycles.
- Flu and eye care vouchers – to keep you healthy.
- Employee Assistance Programme – 24/7 health & wellbeing support.
- Help@Hand Remote GP app – to give you and your family access to medical experts quickly.
- Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more.
- Family & wellbeing policy – including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more.
Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:
- Purchasing up to 5 days additional holiday.
- Discounted gym membership.
- Discounted dental insurance.
- Discounted private medical insurance.
- Discounted critical health insurance and more.
Office coordinator employer: Cluttons
Contact Detail:
Cluttons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office coordinator
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Coordinator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in administration and customer service. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to office coordination and administration. We recommend doing mock interviews with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team at Cluttons.
We think you need these skills to ace Office coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Coordinator role. Highlight your experience in administration and customer service, and don’t forget to mention your proficiency in MS Word, PowerPoint, and Excel. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Cluttons. Be sure to mention your organisational skills and any relevant experience that shows you can handle a busy office environment.
Show Off Your Attention to Detail: In this role, attention to detail is key. When you’re filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to present their best selves, so make sure everything is polished and professional!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see all the other great opportunities we have available!
How to prepare for a job interview at Cluttons
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Coordinator at Cluttons. Familiarise yourself with tasks like diary management, arranging viewings, and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to discuss specific examples from your past experiences. Think about times when you successfully managed multiple tasks or projects simultaneously. Highlighting these skills will reassure the interviewers that you can handle the varied workload.
✨Demonstrate Your Customer Service Skills
As an Office Coordinator, you'll be interacting with clients and colleagues regularly. Be ready to share examples of how you've provided excellent customer service in previous roles. This could include resolving issues, managing enquiries, or simply going the extra mile to ensure satisfaction.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or specific challenges the office faces. This shows that you're engaged and serious about the role, plus it gives you valuable insights into whether Cluttons is the right fit for you.