Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support sales and lettings teams with admin tasks and coordination.
- Company: Join Cluttons, a dynamic property management company in Wapping.
- Benefits: Enjoy 25 days holiday, wellbeing hours, and flexible benefits.
- Other info: Great career growth opportunities and a supportive team culture.
- Why this job: Gain valuable experience in a professional environment while making an impact.
- Qualifications: Strong organisation skills and proficiency in MS Office required.
The predicted salary is between 30000 - 40000 £ per year.
Cluttons is currently recruiting for an Office co-ordinator to work with both the sales and lettings teams in our Wapping office to provide full secretarial and administrative support to the negotiators within the office. Please note this is an office based role.
Responsibilities
- Co-ordinate and progress tenancies to include booking of compliance certificates, tenancy agreements, AML searches, obtaining references, booking of third party services and checking completion of deal.
- Producing a variety of correspondence and documents, in line with company policy and formatting, including, but not restricted to, valuation and instruction letters, property details.
- The placing and maintenance of advertisements through websites, office windows, local and national press.
- Diary management of the Sales team and the Lettings team.
- Arranging viewings of properties.
- Loading properties onto the Cluttons system, ensuring information is current.
- Arranging photographers into properties, ensuring appropriate orders of photographs.
- Taking enquiries in person, via telephone and email and dealing with these in line with branch process.
- General office administration including ordering of stationery, photocopying, filing, archiving, tidiness of office, franking machine management, opening and distribution of incoming post.
- Managing the collection, tagging and maintenance of keys.
- Tenancy rent increase administration.
- Taking responsibility for raising and issuing invoices.
- Ad hoc administrative projects.
Requirements
- Experience working within a professional environment.
- Proficient in the use of MS Word, PowerPoint and Excel.
- Strong organisation and administrative skills.
- Good attention to detail.
- Excellent customer service skills.
- Able to prioritise and deal with a heavy and varied workload.
- Excellent interpersonal skills and telephone manner.
- Displays initiative.
Benefits
- Holidays: 25 days increasing in line with length of service to a maximum of 30 days.
- Wellbeing hours: 2 per month where no location flexibility cannot be offered.
- Enhanced auto enrolment pension scheme - to help you save for the future.
- Life assurance - to protect your loved ones.
- Interest free season ticket loans.
- Cycle to work scheme - discounted bicycles.
- Flu and eye care vouchers - to keep you healthy.
- Employee Assistance Programme - 24/7 health & wellbeing support.
- Help@Hand Remote GP app - to give you and your family access to medical experts quickly.
- Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more.
- Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more.
- Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:
- Purchasing up to 5 days additional holiday.
- Discounted gym membership.
- Discounted dental insurance.
- Discounted private medical insurance.
- Discounted critical health insurance and more.
Office coordinator in London employer: Cluttons
Contact Detail:
Cluttons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching Cluttons and understanding their values and culture. Tailor your responses to show how you can contribute to their team as an Office Coordinator.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of interaction, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Office coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Coordinator role. Highlight your experience in administration and customer service, and don’t forget to mention your proficiency in MS Word, PowerPoint, and Excel. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Cluttons. Be sure to mention your organisational skills and attention to detail, as these are key for this role. Let us know why you’re excited about working with us!
Show Off Your Communication Skills: As an Office Coordinator, you'll be dealing with various stakeholders. Make sure your application reflects your excellent interpersonal skills and telephone manner. We love candidates who can communicate effectively, so don’t hold back on showcasing this in your written application!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at Cluttons!
How to prepare for a job interview at Cluttons
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Coordinator. Familiarise yourself with tasks like diary management, producing correspondence, and handling enquiries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are key skills for the job.
✨Practice Your Customer Service Approach
Excellent customer service is crucial for this role. Think of scenarios where you've dealt with clients or customers effectively. During the interview, highlight your interpersonal skills and how you handle enquiries, both in person and over the phone, to showcase your ability to connect with people.
✨Be Ready for Practical Questions
Expect practical questions related to the tools and software you'll be using, like MS Word, PowerPoint, and Excel. Brush up on your skills and be prepared to discuss how you've used these applications in previous roles. This will show that you're not only capable but also ready to hit the ground running.