At a Glance
- Tasks: Manage bid processes and support sales teams with proposals and documentation.
- Company: Dynamic company in Southampton focused on growth and success.
- Benefits: Competitive salary, supportive team environment, and opportunities for career development.
- Other info: Opportunity to shape your role and contribute to exciting projects.
- Why this job: Join a vibrant team and play a key role in winning bids and driving success.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office and CRM software.
The predicted salary is between 32000 - 32000 € per year.
Location: Southampton
Salary: £32000
Hours of work: Mon-Thurs 08.30 - 17.00, Friday 08.30 - 16.00
Job Overview
We are seeking a highly organised and detail-oriented Bid Administrator to join our team. The successful candidate will be responsible for managing the bid process, ensuring accurate and timely submission of proposals, and supporting the sales and administrative teams. This role offers an excellent opportunity for individuals with strong administrative skills and proficiency in various IT tools to contribute to the organisation's growth and success.
Responsibilities
- Prepare, review, and submit bid proposals in accordance with client requirements and deadlines by supporting the MD
- Maintain and update bid documentation using Microsoft Excel, Word, and CRM software
- Coordinate with internal teams to gather necessary information for bids, including technical specifications and pricing details
- Manage communication with clients, suppliers, and internal stakeholders to ensure smooth bid processes
- Track bid status and organise follow-up activities to maximise success rates
- Assist in the development of bid strategies and optimise presentation materials
- Ensure all bid-related activities comply with organisational standards and policies
- Provide administrative support related to sales administration tasks as required
Experience
- Proven experience in sales administration or a similar administrative role
- Strong organisational skills with the ability to manage multiple deadlines effectively
- Excellent communication skills, both written and verbal, in English
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and CRM software; experience with Sage is advantageous but not essential
- Demonstrable computer literacy and IT skills, including familiarity with the collation of supplier quotes
- Experience in customer service or client-facing roles is desirable in order to communicate effectively with clients
- Ability to work independently as well as part of a team with good time management skills
- Prior experience handling administrative tasks within a fast-paced environment is preferred.
This position is varied with the prospect of creating your own long term job description.
Locations
Sales Operations Administrator in Hampshire, Portsmouth employer: Cluett Reeve
Join our dynamic team in Southampton as a Sales Operations Administrator, where you will thrive in a supportive work culture that values collaboration and innovation. We offer competitive salaries, opportunities for professional growth, and a chance to make a meaningful impact on our organisation's success. With a focus on employee development and a commitment to excellence, we provide the perfect environment for you to advance your career while enjoying a balanced work-life schedule.
StudySmarter Expert Advice🤫
We think this is how you could land Sales Operations Administrator in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Sales Operations Administrator role.
✨Tip Number 2
Prepare for interviews by researching the company and its bid processes. We recommend practising common interview questions and tailoring your answers to highlight your organisational skills and IT proficiency. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. We suggest mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you ace your application and get noticed. Plus, it’s a great way to show your interest in joining our team directly.
We think you need these skills to ace Sales Operations Administrator in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Sales Operations Administrator role. Highlight your relevant experience in sales administration and any specific IT tools you've used, like Microsoft Office or CRM software. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and any experience with bid processes. Remember, we love a good story, so make it engaging!
Show Off Your Communication Skills:Since this role involves a lot of communication with clients and internal teams, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we want to see that you can convey information effectively!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Cluett Reeve
✨Know Your Bids
Before the interview, brush up on the bid process and understand what it entails. Familiarise yourself with common bid documentation and be ready to discuss how you would manage proposals and deadlines effectively.
✨Showcase Your IT Skills
Since proficiency in Microsoft Office and CRM software is key for this role, prepare to demonstrate your skills. Bring examples of how you've used these tools in previous roles, especially in managing data or creating presentations.
✨Communicate Clearly
Excellent communication is crucial for a Sales Operations Administrator. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you’ve successfully communicated with clients and internal teams in the past.
✨Demonstrate Organisational Skills
This role requires strong organisational abilities. Think of specific examples where you managed multiple deadlines or coordinated with different teams. Highlight your strategies for staying organised and ensuring timely submissions.
