At a Glance
- Tasks: Manage bid processes and support sales teams with proposals and documentation.
- Company: Join a dynamic team in Southampton focused on growth and success.
- Benefits: Competitive salary, supportive work environment, and opportunities for career development.
- Other info: Opportunity to shape your own long-term job description in a fast-paced environment.
- Why this job: Be part of a vital role that directly impacts the company's success.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office and CRM software.
The predicted salary is between 32000 - 32000 € per year.
Location: Southampton
Salary: £32000
Hours of work: Mon-Thurs 08.30 - 17.00, Friday 08.30 - 16.00
Job Overview
We are seeking a highly organised and detail-oriented Bid Administrator to join our team. The successful candidate will be responsible for managing the bid process, ensuring accurate and timely submission of proposals, and supporting the sales and administrative teams. This role offers an excellent opportunity for individuals with strong administrative skills and proficiency in various IT tools to contribute to the organisation's growth and success.
Responsibilities
- Prepare, review, and submit bid proposals in accordance with client requirements and deadlines by supporting the MD
- Maintain and update bid documentation using Microsoft Excel, Word, and CRM software
- Coordinate with internal teams to gather necessary information for bids, including technical specifications and pricing details
- Manage communication with clients, suppliers, and internal stakeholders to ensure smooth bid processes
- Track bid status and organise follow-up activities to maximise success rates
- Assist in the development of bid strategies and optimise presentation materials
- Ensure all bid-related activities comply with organisational standards and policies
- Provide administrative support related to sales administration tasks as required
Experience
- Proven experience in sales administration or a similar administrative role
- Strong organisational skills with the ability to manage multiple deadlines effectively
- Excellent communication skills, both written and verbal, in English
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and CRM software; experience with Sage is advantageous but not essential
- Demonstrable computer literacy and IT skills, including familiarity with the collation of supplier quotes
- Experience in customer service or client-facing roles is desirable in order to communicate effectively with clients
- Ability to work independently as well as part of a team with good time management skills
- Prior experience handling administrative tasks within a fast-paced environment is preferred.
This position is varied with the prospect of creating your own long term job description.
Locations
Administrator in Hampshire, Portsmouth employer: Cluett Reeve
Join our dynamic team in Southampton as a Sales and Bids Administrator, where you will thrive in a supportive work culture that values collaboration and innovation. We offer competitive salaries, opportunities for professional growth, and a chance to make a meaningful impact on our organisation's success. With a focus on employee development and a commitment to excellence, this role is perfect for those looking to advance their careers in a vibrant and engaging environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that perfect Administrator role.
✨Tip Number 2
Prepare for interviews by researching the company and its bid processes. We recommend practising common interview questions and tailoring your answers to highlight your organisational skills and IT proficiency. Show them you’re the detail-oriented candidate they need!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to remind them why you’re the right fit for their team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications with us!
We think you need these skills to ace Administrator in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in sales administration and showcases your organisational skills. We want to see how you can manage multiple deadlines and support our team effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Bid Administrator role. Share specific examples of your past experiences that align with the job description.
Show Off Your IT Skills:Since proficiency in Microsoft Office and CRM software is key, don’t forget to mention your experience with these tools. We love seeing candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Cluett Reeve
✨Know Your Bid Process
Familiarise yourself with the bid process and the specific responsibilities of a Bid Administrator. Be ready to discuss how you’ve managed similar tasks in the past, and think about examples where you’ve ensured timely submissions or coordinated with teams effectively.
✨Show Off Your IT Skills
Since proficiency in Microsoft Office and CRM software is key, brush up on your skills before the interview. Prepare to demonstrate your knowledge of Excel, Word, and any relevant software, and be ready to share how you've used these tools to streamline administrative tasks.
✨Communicate Clearly
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and concisely. Think about how you can showcase your written and verbal communication skills, perhaps by discussing a time when you successfully managed client communications or collaborated with internal teams.
✨Prepare Questions
Interviews are a two-way street, so prepare thoughtful questions about the company’s bid strategies and team dynamics. This shows your interest in the role and helps you assess if it’s the right fit for you. Ask about their expectations for the Bid Administrator and how success is measured in the role.
