At a Glance
- Tasks: Manage invoices, support HR, and keep the office running smoothly.
- Company: Dynamic manufacturing company in Fareham with a supportive team.
- Benefits: Competitive salary, career growth, and a friendly work environment.
- Other info: Perfect for those looking to kickstart their career in accounts and administration.
- Why this job: Join a key role that impacts the company's success and builds your skills.
- Qualifications: GCSEs in English and Maths; previous office experience is a plus.
The predicted salary is between 25000 - 27000 € per year.
Location - Fareham
£25,000 - £27,000/annum (depending on experience)
Our client is seeking an Accounts and Office Administrator to work in a manufacturing company based in Fareham. This role would suit either an experienced accounts administrator or someone seeking an entry level role. This role is a key part of the front office and accounts team, in which you will be responsible for the accurate processing of invoices from our suppliers, working closely with the purchasing team to address any queries. HR and office administration also form part of this role.
Responsibilities of the role:
- Inputting supplier invoices on our MRP system or accounts package as required in a timely manner to ensure the Finance team can complete supplier payment runs to meet our supplier payment terms.
- Checking and reconciling supplier statements and resolving any invoice queries, liaising with other departments to ensure queries are cleared in a timely manner.
- Scanning, filing and archiving documents following accounting principles.
- Chasing copy of invoices including pro-forma invoices and credit card transactions.
- Researching and resolving accounts payable issues with suppliers.
- Responding to queries on a daily basis and building up good relationships with suppliers.
- Organising the reception area, greeting and announcing visitors, following visitor protocols, including organising lunches and drinks as necessary.
- Assisting staff and visitors with any overall and ESD safety queries, HR and office related requests.
- Dealing with internal and external email and telephone queries.
- Taking phone calls from staff and reporting absences to the relevant managers, team leaders & HR.
- Dealing with weekly ordering for the company.
- Arranging catering for meetings.
- Organising uniform and PPE.
- Ensuring canteen refreshments and vending machines are topped up daily.
- Assistance with HR administration relating to attendance, holidays and temporary staff.
- General office administration.
Requirements of the role:
- GCSE English and Mathematics.
- Previous reception, office and accounts experience (preferred).
- Excellent communicator, written and verbal at all levels.
- Proficient in Microsoft Office.
- Integrity and professionalism.
- Attention to detail.
- Motivated and able to work under own initiative.
- Good time management skills.
- Experience of working with an MRP (desirable but not essential).
- Experience of Sage Line 50 (desirable but not essential).
Apply today for this fantastic opportunity.
Accounts and Office Administrator in Fareham employer: Cluett Reeve
Join a dynamic manufacturing company in Fareham that values its employees and fosters a supportive work culture. With competitive salaries, opportunities for professional growth, and a collaborative environment, this role as an Accounts and Office Administrator offers you the chance to make a meaningful impact while developing your skills in both accounts and office administration. Enjoy the unique advantage of working in a vibrant team where your contributions are recognised and appreciated.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts and Office Administrator in Fareham
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Accounts and Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in accounts and office administration. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by researching common questions for accounts roles. Role-play with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Accounts and Office Administrator in Fareham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts and Office Administrator role. Highlight any relevant experience you have, especially in accounts or office administration, and don’t forget to mention your skills in communication and attention to detail!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description and show us your enthusiasm for joining our team.
Show Off Your Skills:Don’t be shy about showcasing your skills! If you’ve got experience with Microsoft Office or any accounting software, make sure to include that. We love seeing candidates who are proactive and motivated!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s quick and easy, and it helps us keep track of your application better. Plus, we can’t wait to see what you bring to the table!
How to prepare for a job interview at Cluett Reeve
✨Know Your Numbers
Brush up on your accounting basics! Since the role involves processing invoices and reconciling statements, be prepared to discuss your experience with numbers. If you’ve worked with any accounting software like Sage Line 50 or an MRP system, make sure to highlight that.
✨Showcase Your Communication Skills
As an Accounts and Office Administrator, you'll need to liaise with suppliers and other departments. Practice articulating how you've effectively communicated in past roles. Think of examples where you resolved queries or built relationships—this will show you can handle the interpersonal side of the job.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, especially when it comes to processing invoices and checking statements. Prepare to discuss specific instances where your attention to detail made a difference, whether it was catching an error or ensuring compliance with accounting principles.
✨Be Ready for HR Questions
Since HR administration is part of the role, expect questions about handling attendance, holidays, and staff queries. Familiarise yourself with basic HR processes and be ready to share any relevant experiences. This will show you're well-rounded and ready to take on the diverse responsibilities of the position.
