Administrator and Office CoordinatorJoin to apply for the Administrator and Office Coordinator role at Clue Software
Join to apply for the Administrator and Office Coordinator role at Clue Software
This range is provided by Clue Software. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay rangeDirect message the job poster from Clue Software
Reporting to: Senior People and Talent Manager
Key stakeholders:
Organisational Framework Level: 1
About you / Job SummaryWe're looking for someone adaptable and proactive, comfortable taking on a variety of tasks and delivering high-quality results no matter what challenges come their way. This is a varied role where you'll be the go-to person for day-to-day operations, supporting senior stakeholders with ad hoc tasks, supporting recruitment coordination, and managing office administration. This role will require someone who is ready to bring energy to our office, happy based 60% in the office and 40% from home, due to the nature of the responsibilities.
A large part of your role will involve acting as an HR generalist, handling onboarding and offboarding, maintaining HR systems, and supporting employee experience initiatives. You'll also champion health & safety compliance and help enhance processes across multiple departments.
If you're detail-driven, people-focused, and enjoy creating order while juggling a variety of responsibilities, from planning events to improving workflows, this is the perfect opportunity to make a real impact.
At Clue Software, we're actively adopting AI to enhance our products and workflows. You'll bring curiosity and a willingness to leverage AI tools and approaches that drive innovation
Key AccountabilitiesOffice Operations and Management
First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance (including emptying the dishwasher!)
Monitor and replenish office supplies (stationery, snacks, drinks, milk) based on team preferences
Oversee deliveries and post-distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
HR Administration & Employee Experience
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management
Supporting timesheet processing from customer teams and liaising with finance
Assist with new starter onboarding and general team admin support
Health and Safety Champion
Ensure health & safety compliance in line with policy
Conduct risk assessments, regular checks and be the go to person for this
Front-of-house
Act as first point of contact for mainline telephone enquiries
Coordinate with external vendors for services and supplies
Manage weekly lunch orders, dietary requirements, and vendor communications
Event Planning & Office Hosting
Plan and execute company-wide events (e.g. January & July Kick-offs, End-of-Year Party)
Book venues, arrange catering, and manage logistics for internal and external meetings
Internal Communications
Circulating the weekly meeting agenda and writing up minutes
Recruitment Co-ordination
Scheduling interviews
Coordinating interview packs and guides
Vetting coordination and follow-up
Key role measures
Taking ownership of all office and front-of-house responsibilities
Working closely with key stakeholders, offering support where needed
Proactively supporting all HR operational tasks and projects
Helping to streamline and enhance internal processes
Ideal Candidate Experience
Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Familiarity with any HRIS systems (desirable if Hibob)
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment
Diversity, Equity and InclusionIf you're excited about this role but your experience doesn't align perfectly, we encourage you to apply anyway and tell us more about yourself. You may be just the right candidate for this or other roles. We believe that seeing the world from all sorts of angles makes life better for all. We want you to know that the things that make you an individual, like your identity, age, ethnicity, religion, ability and background, are things that we choose to celebrate and support. We are a scale-up company, and as we continue to grow, we are passionate that having a diverse, inclusive and authentic workplace will remain at our core. We are creating an inclusive environment where our people can thrive. Our values are aligned and at the heart of everything we do. We are respectful, united, rigorous, relentless and ethical.
Seniority levelEntry level
Employment typeFull-time
Job functionHuman Resources and Administrative; Software Development
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