At a Glance
- Tasks: Be the go-to person for office operations, HR support, and event planning.
- Company: Join Clue Software, a dynamic scale-up with a focus on innovation and inclusivity.
- Benefits: Enjoy a competitive salary, flexible work options, and a vibrant team culture.
- Other info: Embrace diversity and grow with us in a fast-paced, energetic workplace.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Experience in office administration and HR tasks is a plus, but enthusiasm is key!
The predicted salary is between 23400 - 28600 £ per year.
Reporting to: Senior People and Talent Manager
Key stakeholders: Organisational Framework Level: 1
About you / Job Summary
We’re looking for someone adaptable and proactive, comfortable taking on a variety of tasks and delivering high-quality results no matter what challenges come their way. This is a varied role where you’ll be the go-to person for day-to-day operations, supporting senior stakeholders with ad hoc tasks, supporting recruitment coordination, and managing office administration. This role will require someone who is ready to bring energy to our office, happy based 60% in the office and 40% from home, due to the nature of the responsibilities. A large part of your role will involve acting as an HR generalist, handling onboarding and offboarding, maintaining HR systems, and supporting employee experience initiatives. You’ll also champion health & safety compliance and help enhance processes across multiple departments. If you’re detail-driven, people-focused, and enjoy creating order while juggling a variety of responsibilities, from planning events to improving workflows, this is the perfect opportunity to make a real impact.
At Clue Software, we’re actively adopting AI to enhance our products and workflows. You'll bring curiosity and a willingness to leverage AI tools and approaches that drive innovation.
Key Accountabilities
- Office Operations and Management
- First point of contact for Clue, in the office and via the phone
- Manage building access, alarms, CCTV, and fob/keycard systems
- Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
- Ensure office cleanliness and maintenance (including emptying the dishwasher!)
- Monitor and replenish office supplies (stationery, snacks, drinks, milk) based on team preferences
- Oversee deliveries and post-distribution
- Conduct regular office checks aligned with ISO standards
- HR Administration & Employee Experience
- Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
- Act as HiBob super user for HRIS management
- Supporting timesheet processing from customer teams and liaising with finance
- Assist with new starter onboarding and general team admin support
- Health and Safety Champion
- Ensure health & safety compliance in line with policy
- Conduct risk assessments, regular checks and be the go to person for this
- Front-of-house
- Act as first point of contact for mainline telephone enquiries
- Coordinate with external vendors for services and supplies
- Manage weekly lunch orders, dietary requirements, and vendor communications
- Event Planning & Office Hosting
- Plan and execute company-wide events (e.g. January & July Kick-offs, End-of-Year Party)
- Book venues, arrange catering, and manage logistics for internal and external meetings
- Internal Communications
- Circulating the weekly meeting agenda and writing up minutes
- Recruitment Co-ordination
- Scheduling interviews
- Coordinating interview packs and guides
- Vetting coordination and follow-up
Key role measures
- Taking ownership of all office and front-of-house responsibilities
- Working closely with key stakeholders, offering support where needed
- Proactively supporting all HR operational tasks and projects
- Helping to streamline and enhance internal processes
Ideal Candidate Experience
- Proven background in office administration or office coordination
- Hands-on experience with HR administration, including onboarding and offboarding
- Familiarity with any HRIS systems (desirable if Hibob)
- Event planning and coordination for internal and external meetings
- Recruitment support, including scheduling and candidate communication
- Office health & safety understanding and check required
- Exceptional organisational and time-management skills
- Strong communication and interpersonal abilities
- Detail-oriented with a proactive approach to problem-solving
- Ability to manage multiple priorities in a fast-paced environment
Diversity, Equity and Inclusion
If you’re excited about this role but your experience doesn’t align perfectly, we encourage you to apply anyway and tell us more about yourself. You may be just the right candidate for this or other roles. We believe that seeing the world from all sorts of angles makes life better for all. We want you to know that the things that make you an individual, like your identity, age, ethnicity, religion, ability and background, are things that we choose to celebrate and support. We are a scale-up company, and as we continue to grow, we are passionate that having a diverse, inclusive and authentic workplace will remain at our core. We are creating an inclusive environment where our people can thrive. Our values are aligned and at the heart of everything we do. We are respectful, united, rigorous, relentless and ethical.
Seniority level: Entry level
Employment type: Full-time
Job function: Human Resources and Administrative; Software Development
Administrator and Office Coordinator employer: Clue Software
At Clue, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. As a Platform Engineer, you'll enjoy flexible working arrangements, generous benefits including enhanced parental leave and a robust training programme, all while contributing to a progressive engineering environment that values your input and growth. Our commitment to diversity and inclusion ensures that every team member feels valued and empowered to thrive in their career.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator and Office Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Clue Software!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Clue Software.
We think you need these skills to ace Administrator and Office Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Clue Software. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Clue Software and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Clue Software. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Clue Software's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Clue Software
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Clue Software.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Clue Software will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Clue Software and how you would contribute to adapting HR strategies.
