Club Secretary - Social Club, Haywards Heath. Closes 25 Oct
- Hours - Approx 30 hours per week, Mon to Frid. Additional hours may be available. Hours are flexible, subject to business requirements.
- Starting salary - approx. £24,000 for 30 hour week (around £15.40 per hour)
- Job Type - Permanent, Part-time
- Benefits - Smart / Casual dress; On-site parking
We are recruiting for a Club Secretary for a busy and vibrant Members' Social Club. The postholder is responsible for the day to day running of the club.
Key Responsibilities (but not limited to)
- Keyholding – coordinate response to alarm activation
- Greet and assist visitors, members, clients and suppliers in a professional and friendly manner.
- Answer and manage phone calls, emails, and other enquiries efficiently.
- Creating sales invoices, checking and paying purchase invoices,
- Oversee paying monies into bank, till reconciliation, collate and submit payroll data to agency.
- Perform membership administration, including processing new memberships, renewals, and updating member records.
- Ensure compliance with company policies and procedures.
- Ensuring all necessary licences, insurance and permits are in place.
- Handling and scheduling of booking requests as required.
- Health and Safety
- Liaising with stocktaker
- Recruitment and management of staff alongside the management committee and bar manager.
- Oversee creation of regular newsletter to members, some social media management, management of letting property.
- Keep open lines of communication with Committee and Bar Manager.
- One evening per month to attend committee meeting and take minutes.
- Line manager to Assistant Secretary and Bar Manager.
- Ensure staff training is kept up to date.
Requirements:
- Previous experience in hospitality / customer service role is desirable.
- Excellent communication and interpersonal skills.
- Strong organisational skills and attention to detail.
- Comfortable using computer systems and basic office software.
- Professional and approachable demeanour.
- Confident and comfortable in handling cash, and reconciliation.
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