At a Glance
- Tasks: Support the CEO with inbox management, scheduling, and global logistics.
- Company: Join Club L London, a forward-thinking online retailer redefining accessible luxury.
- Benefits: Competitive salary, dynamic work environment, and opportunities for personal growth.
- Other info: Work in a vibrant culture that values collaboration and creativity.
- Why this job: Be the key player in a fast-paced, innovative team making an impact.
- Qualifications: Exceptional organisational skills and ability to thrive under pressure.
The predicted salary is between 60000 - 80000 € per year.
About Us
Club L London are the next-generation online retailer refining accessible luxury for forward-thinking women worldwide. Delivering timeless and trend-oriented styles in sizes 4-20 for every life moment, we design proudly in-house in the UK; with premium quality, exceptional fit and affordable style at the forefront. Collaboration, communication and curiosity drive our extraordinary workforce – an ambitious team of diverse, experienced and up-and-coming talents that we think you’d fit right into. A role at Club L is more than a job, it’s a lifestyle for the innovative, inspired and intuitive thinker.
The Role
We are seeking a world-class Executive Assistant (EA) to support the Group CEO of a diversified portfolio of businesses spanning multiple sectors and geographies. This is not administrative support. This is executive control at the highest level of pace, precision, and discretion. You are the gatekeeper, filter, and operational rhythm behind the CEO, ensuring that attention is protected, communication is intentional, and nothing reaches leadership that does not deserve to. In a business spanning London, Manchester, and Dubai, you are the constant point of order in an always-moving environment.
Key Responsibilities
- Inbox & Communication Control
- Full ownership of CEO inbox management across all channels
- Prioritise, filter, and respond where appropriate, ensuring only what matters reaches the CEO
- Triage urgency vs importance in real time
- Draft responses, manage follow-ups, and maintain communication flow
- Ensure no critical message is missed, delayed, or lost in volume
- Diary & Time Architecture
- Own and design the CEO calendar with intent, not reaction
- Protect time aggressively, ensuring focus is preserved for high-impact work
- Manage scheduling conflicts and resolve friction before it reaches the CEO
- Ensure every meeting has purpose, preparation, and outcome clarity
- Executive Coordination
- Act as central point of coordination across leadership, teams, and external partners
- Ensure meetings are prepared, briefed, and followed through
- Track actions, commitments, and deliverables across stakeholders
- Maintain momentum across fast-moving priorities
- Travel & Global Logistics
- End-to-end management of domestic and international travel (UK, Europe, Dubai, US)
- Seamless coordination of itineraries, meetings, and business flow across time zones
- Ensure travel time is productive, structured, and fully supported
What excellence looks like
- The CEO only sees what truly matters
- The inbox feels controlled, not overwhelming
- The calendar is intentional, not reactive
- Nothing slips, stalls, or gets forgotten
- The CEO operates in clarity, not noise
- Execution feels effortless because everything is already handled
About You
- Exceptionally organised with obsessive attention to detail
- Calm, composed, and decisive under pressure
- Naturally anticipatory – you solve problems before they surface
- Confident managing high-volume communication environments
- Discreet, trusted, and highly professional at all times
- Fast-moving, adaptable, and unphased by change or intensity
- You don’t wait for instruction, you stay ahead of it
Executive Assistant to Group CEO Operations · Dubai Office in Manchester employer: Club L London
At Club L London, we pride ourselves on being an exceptional employer that champions a vibrant work culture where collaboration and innovation thrive. Our Dubai office offers unique opportunities for professional growth within a dynamic team dedicated to redefining accessible luxury fashion. With a focus on employee well-being and development, we ensure that every role is not just a job but a meaningful career path in a fast-paced, supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Group CEO Operations · Dubai Office in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and values.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the role of Executive Assistant. Highlight your organisational prowess and ability to manage high-pressure situations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant to Group CEO Operations · Dubai Office in Manchester
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your exceptional organisational abilities in your application. We want to see how you manage multiple tasks and keep everything running smoothly, just like the role demands!
Tailor Your Communication Style:Since communication is key for this position, use your application to demonstrate your ability to communicate effectively. We love seeing examples of how you've managed high-volume communication in the past.
Be Proactive in Your Approach:We’re looking for someone who anticipates needs before they arise. In your application, share instances where you’ve taken initiative and solved problems proactively – it’ll show us you’re a perfect fit!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Club L London.
How to prepare for a job interview at Club L London
✨Know the Company Inside Out
Before your interview, dive deep into Club L London's mission, values, and product offerings. Understand their approach to accessible luxury and how they cater to forward-thinking women. This knowledge will not only impress but also help you align your answers with their ethos.
✨Demonstrate Your Organisational Skills
As an Executive Assistant, showcasing your organisational prowess is key. Prepare examples of how you've managed complex schedules or handled high-volume communications in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Showcase Your Problem-Solving Abilities
In this role, you'll need to anticipate issues before they arise. Think of scenarios where you've proactively solved problems or streamlined processes. Share these stories during your interview to highlight your ability to stay ahead of the game.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-time challenges, like managing conflicting priorities or urgent communications. Practice articulating your thought process and decision-making strategies in these situations to demonstrate your readiness for the fast-paced environment.
