Brand & Marketing Coordinator — Hybrid + Profit Share in London

Our business has evolved enormously over the last 17 years, from 18 year old Matt at his parents’ home to the multi award-winning, multi-million pound, industry leading company we are today. We’re proud to be the most in-demand and highest-rated events company in the country, and we plan to keep it that way. That reputation and demand means we’re growing exponentially and forever looking for new amazing people to join us! So, if you’d like to be part of ‘exceptional’, please read on…

About the Role:

We are looking for a Brand and Marketing Coordinator who makes the whole team better and has a meaningful impact across everything we do. This is a role with real breadth, and we mean that. You will sit across marketing, brand, content, and commercial support. Our venue partnerships and business development function is run by a brilliant manager who works Wednesday and Thursday each week. On the other days, you are the person holding the line: keeping communication moving, managing inbound enquiries, and making sure nothing slips through the gaps.

In marketing, you will work alongside a Senior Marketing Manager driving digital performance, a Content Manager leading production, and a Social Media Manager owning channel strategy. You will move fluidly across all of them, contributing creative energy and operational sharpness wherever it is needed most.

If you are the kind of person who notices what needs doing before being asked, takes pride in the details, and thrives in an environment where no two days are the same, this role was built for you. We will give you the grounding, the tools, and the opportunity to grow across both marketing and commercial functions.

What a Day Might Look Like:

There is no typical day here, which is part of the appeal. You will move between workstreams based on where the priority sits. Some of your time will be planned and scheduled. Some will be reactive, because that is the nature of a busy events business. The best person for this role will be equally comfortable with both.

• Business Development & Venue Partnerships Support (approx. 35%): This is one of the most commercially valuable parts of the role, and one of the most interesting. You will support Sara Booth, our Venue Partnerships and Business Development Manager, across an active pipeline of venue and corporate relationships. Monitoring inbound enquiries and partnership communications on Monday, Tuesday, and Friday when Sara is not in, triaging and responding to routine items, and flagging anything that needs her attention. Keeping the CRM (Pipedrive) up to date: logging activity, updating deal stages, and making sure nothing sits waiting on a missed note. Preparing materials for partnership meetings, proposals, and activations, including decks, briefs, and logistics coordination. Supporting outreach activity: researching venue contacts, drafting initial communications, and coordinating follow-ups. Being a reliable point of contact for venue partners when Sara is unavailable, keeping relationships warm and responses timely.
• Content & Social Support (approx. 25%): Assisting the Content Manager with shoots and productions: setting up, capturing behind-the-scenes content, managing raw files, and helping keep the production pipeline on schedule. Performing lighter editing tasks: trimming clips, resizing assets, cutting short social videos from longer footage. Helping maintain the content calendar and ensuring scheduled posts have everything they need to go out on time. Supporting the Social Media Manager with asset creation, community management, and reactive content. Writing short-form copy for social posts, email subject lines, and campaign assets in the Clownfish tone of voice.
• Brand & Email Support (approx. 20%): Helping maintain brand consistency across every channel and touchpoint: social, digital, print, events, and internal communications. Supporting the build and scheduling of email campaigns, including formatting, proofing, list management, and basic performance tracking. Managing the Clownfish asset library: keeping it organised, up to date, and accessible. Sourcing and managing branded merchandise and promotional materials. Coordinating branded assets for pitches, events, and partner activations.
• Digital & Campaign Support (approx. 15%): Supporting the Senior Marketing Manager on live campaigns and digital initiatives, including basic website updates and asset uploads. Helping with reporting tasks: pulling data from platforms, populating dashboards, and formatting performance updates. Assisting with paid campaign asset coordination across Google and social channels. Keeping an eye on what is live and flagging anything that looks off or inconsistent with current brand standards.
• Admin & Team Coordination (approx. 5%): Keeping shared workspaces in Notion tidy, current, and useful for the team. Managing supplier relationships, raising purchase orders, and handling minor administrative tasks. Maintaining familiarity with our core software stack: HubSpot, Pipedrive, and Notion.

What We Are Looking For:

• A broad creative range with the ability to contribute across content, social, digital, and brand. You do not have to be exceptional at everything, but you should be capable and enthusiastic across the board.
• Commercial curiosity. You will be touching live business development activity. You need to be switched on, discreet, and professional in how you handle partner communications and CRM data.
• Some experience in a marketing or commercial environment, whether agency, in-house, freelance, or through a placement year. We are not looking for a deep specialist, but you should know your way around the basics.
• Creative skills you can actually deploy: a passable short video, basic editing, a tight caption, and a feel for what looks on-brand.
• Familiarity with creative tools. Adobe Creative Suite, Canva, and DaVinci Resolve strongly preferred.
• Strong organisational instincts. You will be contributing across multiple workstreams simultaneously, and some days will throw a curveball. If you need everything mapped out before you can move, this will not be the right fit.
• A proactive working style. This role rewards the person who spots gaps and fills them before being asked.
• Good written communication. Not necessarily a copywriter, but someone who can write clearly, in our tone, without needing extensive editing.
• A collaborative working style and genuine enjoyment of being part of a team. How you work with people matters as much as what you produce.
• Familiarity with HubSpot, Pipedrive, and Notion is a bonus, or the drive to get there quickly.

Reports to: Head of Marketing.

Works across: Content Manager, Social Media Manager, Venue Partnerships and Business Development Manager, Head of Marketing.

Schedule: Monday to Friday, standard working hours. Some flexibility required around events and campaign launches.

Location: Office-based, with Fridays WFH after onboarding. Occasional on-site at events.

Salary: £30,000 to £32,000 per annum, subject to experience.

Bonus: Annual profit share if company targets are hit.