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- Tasks: Manage diaries, book appointments, and provide essential admin support.
- Company: Join Clove Preservation, a friendly and supportive team in Uxbridge.
- Benefits: Earn £12.50 per hour with free parking and a hybrid work model.
- Other info: Enjoy a stable role with clear responsibilities and growth opportunities.
- Why this job: Be the backbone of our operations and help keep everything running smoothly.
- Qualifications: Previous office admin experience and strong communication skills required.
The predicted salary is between 26000 - 39000 £ per year.
Location: Office-based / work from home (Uxbridge)
Job Type: Full-time (8:30am – 4:30pm)
Role Overview
Clove Preservation is seeking an organised and proactive Office Administrator to join our team. This role is central to the smooth day-to-day running of the office and will involve managing surveyors' diaries, booking appointments from inbound leads, handling emails, and providing general administrative support. You will work closely with a team of 5, primarily supporting the Operations Manager to ensure workflows and scheduling run efficiently.
Key Responsibilities
- Managing surveyors' diaries and scheduling appointments efficiently
- Booking appointments from inbound leads via phone, email, and CRM systems
- Monitoring and managing shared inboxes and responding to customer enquiries
- Coordinating staff schedules and ensuring diaries are kept up to date
- Maintaining accurate and up-to-date records within CRM systems
- Using Google Docs and Google Workspace tools for documentation and reporting
- Providing general office and administrative support as required
- Communicating clearly and professionally with surveyors, management, and customers
Requirements
- Previous office administration experience (essential)
- GCSE English and Maths
- Confident user of Google Docs and Google Workspace
- Previous experience using CRM systems
- Ability to learn and adapt quickly to new systems and technology
- Strong organisational and time-management skills
- Excellent written and verbal communication skills
- Ability to work independently and as part of a small team
Desirable Skills
- Experience within a property, construction, or service-based business
- Experience handling a high volume of enquiries or bookings
What We Offer
- Friendly and supportive office environment
- Opportunity to work closely with a growing and established team
- Stable, full-time role with clear responsibilities and structure
How to Apply
Please contact Cass via WhatsApp or email.
Pay: From £12.50 per hour
Expected Hours: 40 per week
Benefits: Free parking
Work Location: Hybrid remote in Uxbridge UB8
Administration Assistant employer: Clove Preservations
Contact Detail:
Clove Preservations Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administration Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills in office administration. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to administration roles. Focus on your organisational skills and how you've handled busy schedules in the past.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are excited about joining our team. It shows initiative and gives you a better chance of standing out!
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your previous office administration experience and any relevant skills, especially with Google Docs and CRM systems. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can help keep our operations running smoothly. Remember, we love a bit of personality!
Show Off Your Communication Skills: Since you'll be communicating with surveyors, management, and customers, it's crucial to showcase your excellent written communication skills. Keep your application clear and professional, but don’t be afraid to let your personality come through!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Clove Preservations
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with managing diaries, booking appointments, and using Google Workspace tools. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed schedules or handled multiple tasks in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong organisational abilities.
✨Communicate Clearly and Professionally
Since this role involves a lot of communication, practice articulating your thoughts clearly. Be prepared to demonstrate your written and verbal communication skills, perhaps by discussing how you've handled customer enquiries or collaborated with team members in the past.
✨Prepare Questions for Them
At the end of the interview, have a few thoughtful questions ready to ask about the team dynamics or the tools they use. This shows your enthusiasm for the position and helps you gauge if the company culture is a good fit for you.