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- Tasks: Support our leadership team and manage the day-to-day running of our London office.
- Company: Join a fast-growing tech company with a vibrant culture.
- Benefits: Enjoy 25 days' leave, health support, and training opportunities.
- Other info: Work in a dog-friendly office with great career growth potential.
- Why this job: Be the backbone of our leadership team and help shape our growing company.
- Qualifications: Experience as an Executive Assistant or Office Manager in a dynamic environment.
The predicted salary is between 45000 - 55000 £ per year.
Location: Aldgate, London (Hybrid, 3 days per week onsite)
Salary: £45,000-£55,000
Eligibility: UK-based candidates only. Must be able to pass BPSS checks.
The role:
Cloudscaler is growing fast. We are 100 people, moving quickly, and building toward something considerably larger. As we scale, the demands on our leadership team grow with us, and this role exists to make sure they can operate at their best.
This is primarily an Executive Assistant role. You will be the right hand to our CEO, COO, CTO, CRO, and CPO: managing competing priorities, protecting their time, and making sure the things that need to happen do happen. You will also own the day-to-day running of our London office, coordinating company events and leadership away days, and keeping the environment in which our people work running smoothly. No two days will look the same as we scale at pace.
What you'll be doing:
- Supporting the leadership team across diary management, travel, logistics, and correspondence, anticipating needs rather than waiting to be asked.
- Acting as a trusted right hand to the CEO, picking up tasks and owning them through to completion.
- Planning and running Cloudscaler's Company Days, our quarterly all-hands meetings, and leadership away days, from venue sourcing and catering through to communications and on-the-day coordination.
- Owning the day-to-day running of our Aldgate office: supplies, facilities, supplier relationships, and making sure the space is always somewhere people want to be.
- Supporting the recruitment team with interview scheduling and candidate logistics.
- Picking up coordination tasks across teams as needed, ensuring nothing falls through the gaps.
What we're looking for:
- Proven experience in an Executive Assistant, Chief of Staff, or Senior Office Manager role, ideally in a fast-moving technology or professional services business.
- Someone who manages competing priorities without dropping the ball and who does not need perfect information to make sensible decisions.
- Confident dealing with senior stakeholders and external contacts: warm, professional, and discreet when it matters.
- Comfortable with Microsoft 365 and happy to learn new tools quickly.
- A self-starter who sees what needs doing and follows it through.
- Bonus points for experience coordinating large-scale internal events or a background in a scaling business of 50 to 200+ people.
Who thrives here:
This role suits someone who takes genuine pride in enabling others to do their best work. You are energised by variety, comfortable in an organisation that is still being built, and the kind of person others rely on without needing the spotlight. Our values are mastery, integrity, and community. We take our work seriously, we are straight with each other, and we invest in the people around us.
Benefits:
- 25 days' annual leave, plus 5 additional days for training or volunteering
- Option to buy up to 5 additional days' annual leave
- Public holiday opt-out scheme: work on bank holidays and take the time off when it suits you
- Life Assurance
- Long Term Disability cover
- Employee Assist Programme, including legal and counselling helpline
- Health, Mental Health, Wellbeing, Financial and Legal support
- 24/7 GP access
- Individual training and development plans, with online training costs covered
- Travel and accommodation expensed in line with our expenses policy
- Recruitment referral scheme
- Cycle to Work Scheme
- Dog-friendly offices
Interview process:
3 stages: introductory screen with our Talent Acquisition team; 3x 1-hour interview stages with the leadership team.
Cloudscaler are proud to be an equal opportunity employer, committed to equal opportunities regardless of gender identity, sexual orientation, race, ancestry, age, marital status, disability, parental status, religion or medical history. If you require reasonable adjustments during the recruitment process or within the workplace, please let us know when you speak to our Talent Acquisition team or contact talent@cloudscaler.com at the earliest opportunity.
Executive Assistant & Office Manager employer: Cloudscaler Limited
Contact Detail:
Cloudscaler Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity for you.
✨Tip Number 2
Prepare for those interviews! Research Cloudscaler and understand their values—mastery, integrity, and community. Be ready to share how your experience aligns with their mission and how you can help the leadership team thrive.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight specific examples of how you've managed competing priorities in the past. This will demonstrate that you're the self-starter they need to keep things running smoothly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of the Cloudscaler community.
We think you need these skills to ace Executive Assistant & Office Manager
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant & Office Manager role. Highlight your experience in managing competing priorities and supporting senior stakeholders, as these are key aspects of the job.
Showcase Your Skills: Don’t forget to mention your proficiency with Microsoft 365 and any other tools you’re comfortable with. We want to see how you can hit the ground running and support our leadership team effectively.
Be Personable: Since this role involves a lot of interaction with senior leaders and external contacts, let your personality shine through! Use a warm and professional tone in your application to show us you’re the right fit for our community-focused culture.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Cloudscaler Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant & Office Manager role. Familiarise yourself with the key responsibilities like diary management, logistics, and event coordination. This will help you articulate how your experience aligns with what they need.
✨Showcase Your Prioritisation Skills
Since this role involves managing competing priorities, be ready to discuss specific examples from your past where you successfully juggled multiple tasks. Highlight how you anticipate needs and make decisions without needing perfect information.
✨Prepare for Stakeholder Interaction
You’ll be dealing with senior stakeholders, so practice how you present yourself professionally and warmly. Think of scenarios where you’ve had to communicate effectively with high-level contacts and be prepared to share those experiences.
✨Demonstrate Your Event Coordination Experience
If you have experience in planning large-scale events, be sure to bring that up! Cloudscaler values someone who can run company days and leadership meetings smoothly, so share any relevant stories that showcase your organisational skills.