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- Tasks: Support senior leaders and manage office operations in a dynamic tech environment.
- Company: Join CloudNC, a pioneering company transforming manufacturing with AI.
- Benefits: Enjoy stock options, generous leave, and a leading medical plan.
- Other info: Hybrid role with potential for permanent position and excellent career growth.
- Why this job: Be part of a forward-thinking team and make a real impact.
- Qualifications: 3 years as a PA/Office Administrator with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
CloudNC is transforming global manufacturing with AI that accelerates CAM programming, maximises factory output, and empowers machinists to deliver more. Our core product, CAM Assist, speeds up CNC machining by tackling the most time-consuming and repetitive parts of the process, from machining strategy to toolpath generation. It enables machinists to create effective programs in minutes, unlocking their full potential and helping shops increase throughput and improve consistency. Today, CAM Assist is trusted by hundreds of machine shops around the world to enhance their teams’ productivity, resolving skills shortages and helping them to deliver efficiently for their customers. Founded in 2015, CloudNC consists of a world-class team combining expertise in computer science and physical manufacturing.
We’re looking for a highly organised and proactive PA & Office Administrator to join us for a 12-month fixed-term period of maternity cover. In this hybrid role (London / Remote), you’ll provide executive and administrative support to senior leaders, assist our People team function, and keep our office running smoothly. This is a great opportunity if you thrive in a dynamic, fast-moving environment and are eager to join a forward-thinking, tech-driven business. There may be an opportunity for this position to become permanent at the end of the fixed term.
Job Requirements
- Essential Experience
- Minimum of 3 years proven experience as a PA and Office Administrator
- Strong organisational and time management skills, with excellent attention to detail
- Ability to handle sensitive information with discretion
- Confident communicator with excellent written and verbal communication skills across all business levels
- Proficient in Google Workspace (Sheets, slides, docs etc.)
- Experience managing multiple stakeholders and competing priorities
- Ability to work off of own initiative, have a proactive approach and ability to anticipate needs
- Experience supporting senior management or executive teams
- Experience in working across multiple time zones with scheduling
- Background in a fast-paced environment, being able to adapt and multi-task are key
- Candidate interview coordination
- HR Administration
- Experience with employee communications and engagement
Job Responsibilities
- Executive Support
- Manage the CEO and CTO’s calendars and inboxes, including drafting communications.
- Handle external stakeholder communications and relationships.
- Process business expenses for self and executives.
- Assist with internal communications and provide personal support to the CEO as needed.
- Manage and approve annual leave for CEO and CTO direct reports.
- Support the Head of People with company-wide events (e.g., Summer party, Christmas party, Hackathon).
- Coordinate and prepare content for monthly All Hands meetings, ensuring inputs are gathered and slides finalised.
- Plan and manage company events logistics, including executive travel (domestic and international).
- Oversee weekly food orders and office supplies (stationery, cleaning, etc.).
- Respond to and manage Jira tickets related to office maintenance and support.
- Arrange annual health & safety checks.
- Manage Jira tickets for people-related tasks (e.g., HR system updates, employee letters, onboarding/offboarding).
- Coordinate employee gifting for anniversaries and birthdays.
- Liaise with merchandise suppliers for staff and customer gifts.
- Support recruitment administration (scheduling calls, interviews).
- Maintain the company intranet and internal information resources.
Job Benefits
- Stock Options
- Annual Performance Equity Award
- 28 days of annual leave + Bank Holidays
- Leading medical plan (WPA)
- Life Insurance (4X)
- 4 Weeks of Sabbatical leave every 4 years of employment
- Enhanced primary, secondary and adoption parental pay & leave (maternity/paternity)
Equal Opportunities Statement
We are proud to be an equal opportunity employer, valuing individuality and embracing all people. The success of CloudNC is a result of diversity of thought. We recognise this comes from people truly belonging. We celebrate diversity and continually improve our inclusivity efforts.
PA & Workplace Coordinator - 12 Month Fixed Term employer: CloudNC
Contact Detail:
CloudNC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA & Workplace Coordinator - 12 Month Fixed Term
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. The more comfortable you are talking about your experience, the better you’ll come across during the real deal.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace PA & Workplace Coordinator - 12 Month Fixed Term
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA & Workplace Coordinator role. Highlight your organisational skills and experience in managing multiple stakeholders, as these are key for us at CloudNC.
Craft a Compelling Cover Letter: Your cover letter should reflect your proactive approach and ability to handle sensitive information. Use it to showcase your communication skills and why you’re excited about joining our tech-driven team.
Showcase Relevant Experience: Don’t forget to mention any experience you have with Google Workspace and managing executive calendars. We love seeing how you’ve thrived in fast-paced environments, so share those stories!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at CloudNC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA & Workplace Coordinator role. Familiarise yourself with the key responsibilities and how your experience aligns with them. This will help you articulate your fit for the position and show that you're genuinely interested in what they do.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, especially if you have experience with Google Workspace.
✨Communicate Confidently
As a confident communicator, you'll need to demonstrate your verbal and written communication skills during the interview. Practice answering common interview questions clearly and concisely, and consider preparing a few thoughtful questions to ask the interviewer about the company culture or team dynamics.
✨Be Proactive and Anticipate Needs
In this role, being proactive is key. Think of instances where you've anticipated needs or solved problems before they arose. Share these examples during your interview to illustrate your ability to take initiative and support senior leaders effectively.