Events Assistant

An exciting opportunity has arisen for an Events Assistant to join our Marketing team for a period of 12 months. The role can be based from either our Leeds or Newcastle office.

You\’ll play a key role in supporting our Events Manager to co-ordinate a wide range of events, by providing administrative and logistical support. This would include firmwide events, webinars, seminars, external conference/exhibitions, professional dinners and corporate hospitality. You\’ll provide support across all our five offices; Birmingham, Leeds, Manchester, Newcastle and Teesside. The role will therefore require some travel and the occasional overnight stay.

What will I be doing

You\’ll assist our Events Manager with:

• The end–to–end management of events, including pre-event planning, on-the-day delivery and post-event activities.
• Coordinating event logistics including suppliers, speakers, client experience and other third parties to ensure the smooth running of every event.
• Researching potential event venues and suppliers, negotiating terms, and managing bookings.
• Managing and assembling event invite lists within our CRM database system, recording responses, and producing reports.
• Creating and sending out emails using a mass-mailing system and Outlook.
• Liaising with other marketing team members to promote events on our website, our social media platforms and other partners\’ websites.
• Preparing event materials such name badges, handouts and format PowerPoint slides.
• Representing the firm at events within our five offices and at external venues throughout the UK for \’meet and greet\’ and to look after stakeholder needs.
• Ensuring effective and timely communication with internal and external stakeholders and suppliers regards event logistics and activities.

You\’ll have

• Strong organisational and time management skills. You\’ll be able to manage multiple and changing deadlines under pressure and to tight timescales.
• Excellent communication and interpersonal skills and will be comfortable in communicating with stakeholders at all levels across the business and externally.
• The ability to work both independently and as part of a team.
• Proficiency in MS Office: Excel, Outlook, PowerPoint and Word.
• Great all-round administration skills.
• An understanding of the role events can play in business development and reputation building.
• The ability to work flexible hours on occasion (early mornings and late evenings) and to travel to other UK locations when needed.
• A driving license, and access to your own vehicle.
• Ideally previous experience within a similar role and delivering B2B events.

About us

We\’re proud to be an independent, full-service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we\’re one of the UK\’s Top 100 law firms. When you join us you’ll be part of a team of over 500 passionate and talented individuals who take pride in offering an exciting and supportive environment allowing you to thrive.

We\’re passionate about promoting wellbeing and equality, diversity and inclusion, with dedicated committees to support ongoing efforts. We recognise that a healthy and thriving Firm filled with individuality and differences strengthen our teams, our clients and our communities.

What we can offer you

We’re committed to being a firm focused on support, development, wellbeing and inclusion and we’re always striving to improve. Our commitment to this has been recognised by our achievement of our Gold Investors in People award and by our Hive HR Employee Voice certification.

We reward our people with a whole range of benefits, some core and some flexible, designed to shape a reward package that’s right for you – now and in the future. Our core benefits include:

• An enhanced pension scheme with employer matched contributions of up to 6%.
• 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
• Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
• A range of health and wellbeing benefits
• Hybrid working with a minimum requirement of 2 days per week working from one of our office locations.
• We also have a flexible benefits programme where you can purchase a wide range of additional benefits.

If you would like to request further information or to discuss the role, please contactpeople@wardhadaway.com quoting vacancy reference MKT.0925.

If you require any adjustments to be made to our recruitment process, please request a call back via the above email address.

Agencies – please note that we are not currently instructing agents to support with this role. Please do not send speculative CVs.