Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support office operations with admin tasks, health & safety duties, and IT assistance.
- Company: Join a top 100 independent law firm known for its supportive and diverse culture.
- Benefits: Enjoy 25 days leave, enhanced pension, life assurance, and flexible benefits.
- Why this job: Be part of a passionate team that values wellbeing, diversity, and personal growth.
- Qualifications: Great customer service skills, organisational abilities, and proficiency in Microsoft Office required.
- Other info: Training provided for fire warden and first aid roles; previous experience in a similar role is a plus.
The predicted salary is between 28800 - 43200 £ per year.
We\’ve a newly created opportunity for an Administration Assistant to join our new Birmingham office. The role will be varied and fully office based. You\’ll provide a wide range of facilities and administration support for the office.
What will I be doing
- Providing general administrative support including photocopying and scanning documents, binding, post handling, and court deliveries.
- Assisting departments and fee earners as required.
- Providing Health & Safety support. You\’ll act as an office fire warden and first aider (training will be provided) and you\’ll receive an additional allowance for each skill.
- Monitoring compliance with ISO27001 and ISO14001 (confidential waste, recycling etc.) as directed by the Facilities Manager and Facilities Coordinator.
- Acting as a central point of liaison between the Firm and our serviced office provider (Cubo). This would involve arranging meeting rooms, dealing with visitors to the Firm, maintenance requests, etc.
- Stationery stock control and liaising with the Facilities Coordinator on ordering.
- Providing basic IT support.
- Ensuring client and visitor confidentiality at all times.
You\’ll have
- Great customer service skills / client care focus.
- Excellent organisational and time management skills. You\’ll be proactive and able to work using your own initiative.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, Outlook and other IT packages.
- Previous experience working within a similar role.
- Previous experience working within a Professional Services or Legal environment would be advantageous but not essential.
About us
We\’re proud to be an independent, full-service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we\’re one of the UK\’s Top 100 law firms. When you join us you’ll be part of a team of over 500 passionate and talented individuals who take pride in offering an exciting and supportive environment allowing you to thrive.
We\’re passionate about promoting wellbeing and equality, diversity and inclusion, with dedicated committees to support ongoing efforts. We recognise that a healthy and thriving Firm filled with individuality and differences strengthen our teams, our clients and our communities.
What we can offer you
We’re committed to being a firm focused on support, development, wellbeing and inclusion and we’re always striving to improve. Our commitment to this has been recognised by our achievement of our Gold Investors in People award and by our Hive HR Employee Voice certification.
We reward our people with a whole range of benefits, some core and some flexible, designed to shape a reward package that’s right for you – now and in the future. Our core benefits include:
- An enhanced pension scheme with employer matched contributions of up to 6%.
- 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
- Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
- An Employee Assistance Programme
- We also have a flexible benefits programme where you can purchase a wide range of additional benefits.
If you would like to request further information or to discuss the role, please contactpeople@wardhadaway.com quoting vacancy reference FACB.0725.1.
If you require any adjustments to be made to our recruitment process, please request a call back via the above email address.
Agencies – please note that we are not currently instructing agents to support with this role. Please do not send speculative CVs.
#J-18808-Ljbffr
Administration Assistant employer: Cloud Online Recruitment
Contact Detail:
Cloud Online Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as photocopying, scanning, and post handling. Practising these skills beforehand can give you a confidence boost during the interview.
✨Tip Number 2
Research the company’s commitment to wellbeing, diversity, and inclusion. Be prepared to discuss how you can contribute to these values, as they are clearly important to the firm.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Outlook, as proficiency in these tools is essential for the role. Consider taking a quick online course or tutorial to refresh your knowledge.
✨Tip Number 4
Prepare examples from your previous experience that demonstrate your organisational and time management skills. Being able to share specific instances where you successfully managed multiple tasks will impress the interviewers.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and customer service. Emphasise skills like organisation, time management, and proficiency in Microsoft Office, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your previous experience in similar roles and how it has prepared you for the responsibilities outlined, such as providing administrative support and ensuring compliance.
Showcase Communication Skills: Since excellent written and verbal communication skills are essential, ensure your application is free from errors and clearly conveys your enthusiasm for the role. Use professional language and structure your application well.
Highlight Relevant Training: If you have any training related to Health & Safety or IT support, be sure to mention it. This will demonstrate your readiness to take on the responsibilities of the role, such as acting as an office fire warden or providing basic IT support.
How to prepare for a job interview at Cloud Online Recruitment
✨Showcase Your Organisational Skills
As an Administration Assistant, you'll need to demonstrate excellent organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your time management skills.
✨Emphasise Customer Service Experience
Great customer service skills are essential for this role. Be ready to discuss specific instances where you provided exceptional service, dealt with difficult situations, or went above and beyond to assist clients or colleagues.
✨Familiarise Yourself with Health & Safety Protocols
Since the role involves Health & Safety responsibilities, it’s beneficial to have a basic understanding of these protocols. Research common practices and be prepared to discuss how you would handle emergency situations or ensure compliance in the office.
✨Demonstrate IT Proficiency
Proficiency in Microsoft Office and other IT packages is crucial. Brush up on your skills and be ready to discuss how you've used these tools in previous roles, especially in relation to administrative tasks like document management and communication.
