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- Tasks: Support executives by managing schedules, coordinating teams, and assisting with sales activities.
- Company: Join a growing London-based organisation with a dynamic work culture.
- Benefits: Competitive compensation based on your skills and potential.
- Other info: Work from home in India with flexible UK shift timings.
- Why this job: Be a key player in a global team and enhance your administrative skills.
- Qualifications: Strong communication skills and a willingness to work in a fast-paced environment.
The predicted salary is between 30000 - 40000 £ per year.
Looking for an Executive Assistant who will play a pivotal role in supporting the executive team and ensuring the smooth operation of the global administrative functions. They will be managing schedules, coordinating with the admin team in India, and providing interim support for sales activities till the company secures a new sales assistant.
What's for the Candidate:
- Compensation based on your competency and potential
- Opportunity to work in a growing London-based organisation
Job Responsibilities:
- Diary and Schedule Management: Coordinate and maintain the diary of the Director and Practice Manager, including scheduling appointments, meetings, and travel arrangements. Provide reminders for important tasks and deadlines to the executives.
- Administrative Team Leadership: Manage and serve as the main point of contact for our administrative team in India. Ensure streamlined administrative operations across time zones and liaise with various departments to support company-wide projects and initiatives.
- Communication: Act as a first point of contact: dealing with correspondence and phone calls directed to the Director and Practice Manager. Draft, review, and send communications to the Director and Practice Manager.
- Sales Support: Provide interim support to the sales function by assisting with coordinating sales activities and maintaining client relations until the new sales assistant is hired. Assist with the preparation of sales reports and presentations.
- Meeting and Event Coordination: Organize and attend meetings, ensuring the Director and Practice Manager are well-prepared for meetings. Prepare agendas, take minutes during meetings, and ensure action points are followed up.
- Document Management: Prepare and manage documentation, including reports, proposals, and presentations. Maintain electronic filing systems, ensuring efficiency and compliance with company policies.
- Credit Control: Oversee credit control for Company Accounting and Company Personal Accounting. Require a weekly report with comments.
- Admin Supervision: Ensure all accountants send scanned letters to clients and confirm no letters remain in the pigeonhole by the end of each week.
- Document Handling: Oversee Stephen's responsibilities to scan all documents and shred letters by the end of the week.
- Client Communication: Ensure the reception is informed about new clients and check the letter pile every other day to avoid missing any correspondence.
Eligibility Criteria:
- Client Facing Skills - UK and Europe
- Possesses Laptop/Desktop
- Willing to work for a growing organisation as per UK shift timing
Job Location: WFH (Remote) from India (UK shift)
Executive Assistant in London employer: Cloud Counselage
Contact Detail:
Cloud Counselage Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Connect with people in your industry through LinkedIn or our community. You never know who might have the inside scoop on job openings or can refer you directly to hiring managers.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills as an Executive Assistant align with their needs. Practice common interview questions to boost your confidence!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance at landing that dream job.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience, especially in diary management and communication skills, as these are key for us.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Share specific examples of how you've supported executives in the past and why you want to join our team.
Showcase Your Organisational Skills: As an Executive Assistant, organisation is crucial. Use your application to demonstrate how you've successfully managed schedules or coordinated events in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Cloud Counselage
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, communication protocols, and sales support tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Prepare examples of how you've effectively managed correspondence or coordinated with teams in the past. Be ready to discuss how you handle difficult conversations or ensure clarity in communication, especially across time zones.
✨Demonstrate Your Organisational Skills
Bring along examples of how you've successfully managed multiple tasks or projects simultaneously. Discuss your methods for prioritising tasks and keeping everything on track. This will highlight your ability to keep the executive team organised and efficient.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, the administrative team's dynamics, and how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.