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- Tasks: Support executives by managing schedules, coordinating teams, and assisting with sales activities.
- Company: Dynamic London-based organisation with a focus on growth and collaboration.
- Benefits: Competitive compensation based on your skills and potential.
- Why this job: Join a growing team and make a real impact in a supportive environment.
- Qualifications: Strong client-facing skills and a willingness to adapt to a remote work culture.
- Other info: Work from home with flexible hours aligned to UK shift timings.
The predicted salary is between 36000 - 60000 £ per year.
Looking for an Executive Assistant who will play a pivotal role in supporting the executive team and ensuring the smooth operation of the global administrative functions. They will be managing schedules, coordinating with the admin team in India, and providing interim support for sales activities until the company secures a new sales assistant.
What's for the Candidate:
- Compensation based on your competency and potential
- Opportunity to work in a growing London-based organisation
Job Responsibilities:
- Diary and Schedule Management: Coordinate and maintain the diary of the Director and Practice Manager, including scheduling appointments, meetings, and travel arrangements. Provide reminders for important tasks and deadlines to the executives.
- Administrative Team Leadership: Manage and serve as the main point of contact for our administrative team in India. Ensure streamlined administrative operations across time zones and liaise with various departments to support company-wide projects and initiatives.
- Communication: Act as a first point of contact: dealing with correspondence and phone calls directed to the Director and Practice Manager. Draft, review, and send communications to the Director and Practice Manager.
- Sales Support: Provide interim support to the sales function by assisting with coordinating sales activities and maintaining client relations until the new sales assistant is hired. Assist with the preparation of sales reports and presentations.
- Meeting and Event Coordination: Organize and attend meetings, ensuring the Director and Practice Manager are well-prepared for meetings. Prepare agendas, take minutes during meetings, and ensure action points are followed up.
- Document Management: Prepare and manage documentation, including reports, proposals, and presentations. Maintain electronic filing systems, ensuring efficiency and compliance with company policies.
- Credit Control: Oversee credit control for Company Accounting and Company Personal Accounting. Require a weekly report with comments.
- Admin Supervision: Ensure all accountants send scanned letters to clients and confirm no letters remain in the pigeonhole by the end of each week.
- Document Handling: Oversee Stephen's responsibilities to scan all documents and shred letters by the end of the week.
- Client Communication: Ensure the reception is informed about new clients and check the letter pile every other day to avoid missing any correspondence.
Eligibility Criteria:
- Client Facing Skills - UK and Europe
- Possesses Laptop/Desktop
- Willing to work for a growing organisation as per UK shift timing
Job Location: WFH (Remote) from India (UK shift)
Executive Assistant in London employer: Cloud Counselage Pvt. Ltd.
Contact Detail:
Cloud Counselage Pvt. Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills can support their executive team. Practise common interview questions so you can showcase your client-facing skills with confidence.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience, especially in diary management and communication skills, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter should tell us why you’re the perfect fit for this position. Share specific examples of how you've supported executives in the past and how you can contribute to our team.
Showcase Your Organisational Skills: Since this role involves managing schedules and coordinating with teams, demonstrate your organisational skills in your application. Mention any tools or methods you use to stay organised and efficient.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Cloud Counselage Pvt. Ltd.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, communication protocols, and sales support tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be the first point of contact for the executives. Practice articulating your thoughts clearly and confidently. During the interview, highlight any previous experiences where you've successfully managed communications or liaised with teams across different time zones.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like scheduling conflicts or urgent requests from the executive team. Think of examples from your past experience where you’ve demonstrated problem-solving skills and adaptability, as these are crucial for the role.
✨Demonstrate Your Organisational Skills
Being organised is key for an Executive Assistant. Bring along examples of how you've managed multiple tasks or projects simultaneously. You could even prepare a mock agenda or a sample report to showcase your ability to create structured documents and maintain efficiency.
