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- Tasks: Manage logistics for conferences, ensuring seamless execution from planning to delivery.
- Company: Join a dynamic team at CloserStill Media, known for exceptional event experiences.
- Benefits: Competitive salary, opportunities for travel, and a supportive work environment.
- Other info: Embrace diversity and grow your career in an inclusive workplace.
- Why this job: Be the mastermind behind unforgettable events and connect with diverse audiences.
- Qualifications: Experience in management, strong communication skills, and a knack for organisation.
The predicted salary is between 40000 - 50000 £ per year.
WHO WE ARE LOOKING FOR:
We are looking for a Conference & Logistics Manager who thrives on making complex things look effortless. You are organised, calm under pressure, and passionate about delivering exceptional experiences for speakers, teams, and audiences. If you are someone who takes pride in the details, communicates confidently at every level and knows how to bring people together to deliver something brilliant, we want to hear from you.
THE ROLE:
This is a central, high-impact role sitting at the heart of our conference delivery. You will be the key point of contact between Show Directors, Marketing Managers, Operations teams, suppliers and speakers, making sure every conference runs seamlessly from the first planning call to the final session on stage.
Your responsibilities will include:
- Training, developing and managing at least one direct report
- Managing AV requirements, suppliers, budgets and stage set design
- Liaising with venues, event teams and marketing to deliver all logistical and speaker‑related needs
- Overseeing speaker agreements, fees, accommodation, biographies, and presentations
- Proofing and providing conference programme content for promotional and printed materials
- Coordinating staff schedules, theatre managers and onsite teams
- Overseeing AV, speaker lounge and conference theatres during events
- Delivering post‑event reports and analysis
This role involves attending onsite exhibitions at venues across the UK and internationally for a minimum of three days at a time.
ABOUT YOU:
You do not need to tick every box, but the strongest candidates will bring:
- Strong knowledge of AV and speaker liaison
- Leadership experience with the ability to motivate and develop a direct report
- Excellent written and verbal communication skills
- Strong organisational, time management and prioritisation skills
- The ability to multitask and stay calm when the pressure is on
- Budget management experience and confidence with numbers
- IT proficiency, including advanced Excel, Word, Outlook and PowerPoint
- An understanding of technical floor plans
- Flexibility and willingness to travel for events
- At least one year of experience in a management or training role
We do not offer sponsorship for this role.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status. We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team.
Conference & Logistics Manager Operations · London · employer: Closerstill Media
Contact Detail:
Closerstill Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference & Logistics Manager Operations · London ·
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even online webinars. The more people you connect with, the better your chances of landing that Conference & Logistics Manager role. Remember, it’s all about who you know!
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed complex projects in the past. This will demonstrate your ability to thrive under pressure and deliver exceptional experiences.
✨Tip Number 3
Don’t be shy about following up! After interviews or networking events, drop a quick thank-you email. It keeps you on their radar and shows your enthusiasm for the role. Plus, it’s a great way to reiterate your interest in making their conferences brilliant.
✨Tip Number 4
Apply through our website! We want to see your application come through directly. It gives us a better chance to review your skills and experience, especially if you’re passionate about logistics and delivering top-notch events.
We think you need these skills to ace Conference & Logistics Manager Operations · London ·
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your knack for keeping things organised. We want to see how you manage multiple tasks and stay calm under pressure, just like you would in the role of Conference & Logistics Manager.
Communicate Confidently: Make sure your written communication is clear and confident. This is key for liaising with various teams and speakers, so let us see your best writing skills shine through in your application!
Detail is Key: We love candidates who take pride in the details. When filling out your application, pay attention to every little thing—typos or vague descriptions can make a big difference in how we perceive your attention to detail.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Closerstill Media
✨Know Your Stuff
Before the interview, make sure you’re well-versed in the specifics of conference logistics and AV requirements. Brush up on your knowledge about managing budgets and liaising with speakers, as these are key aspects of the role.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational prowess. Think of times when you successfully managed multiple tasks under pressure. This will demonstrate your ability to keep things running smoothly, just like they want in a Conference & Logistics Manager.
✨Communicate Confidently
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various teams and stakeholders, showcasing your communication skills during the interview will be crucial. Don’t shy away from discussing how you’ve effectively communicated in past roles.
✨Be Ready to Discuss Leadership
Since they’re looking for someone with leadership experience, come prepared with examples of how you’ve motivated and developed team members. Highlight any training experiences you’ve had, as this will show you can manage and inspire others effectively.