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- Tasks: Manage logistics for conferences, ensuring seamless execution from planning to final session.
- Company: Join a dynamic team at CloserStill Media, known for exceptional event experiences.
- Benefits: Competitive salary, opportunities for travel, and a supportive work environment.
- Other info: Diverse and inclusive workplace with growth opportunities.
- Why this job: Be the key player in delivering unforgettable events and experiences.
- Qualifications: Experience in management, strong communication skills, and a knack for organisation.
The predicted salary is between 40000 - 50000 £ per year.
We are looking for a Conference & Logistics Manager who thrives on making complex things look effortless. You are organised, calm under pressure, and passionate about delivering exceptional experiences for speakers, teams, and audiences. If you are someone who takes pride in the details, communicates confidently at every level and knows how to bring people together to deliver something brilliant, we want to hear from you.
This is a central, high-impact role sitting at the heart of our conference delivery. You will be the key point of contact between Show Directors, Marketing Managers, Operations teams, suppliers and speakers, making sure every conference runs seamlessly from the first planning call to the final session on stage.
Your responsibilities will include:
- Training, developing and managing at least one direct report
- Managing AV requirements, suppliers, budgets and stage set design
- Liaising with venues, event teams and marketing to deliver all logistical and speaker-related needs
- Overseeing speaker agreements, fees, accommodation, biographies, and presentations
- Proofing and providing conference programme content for promotional and printed materials
- Coordinating staff schedules, theatre managers and onsite teams
- Overseeing AV, speaker lounge and conference theatres during events
- Delivering post-event reports and analysis
This role involves attending onsite exhibitions at venues across the UK and internationally for a minimum of three days at a time.
You do not need to tick every box, but the strongest candidates will bring:
- Strong knowledge of AV and speaker liaison
- Leadership experience with the ability to motivate and develop a direct report
- Excellent written and verbal communication skills
- Strong organisational, time management and prioritisation skills
- The ability to multitask and stay calm when the pressure is on
- Budget management experience and confidence with numbers
- IT proficiency, including advanced Excel, Word, Outlook and PowerPoint
- An understanding of technical floor plans
- Flexibility and willingness to travel for events
- At least one year of experience in a management or training role
CloserStill Media embraces diversity in all its forms and is committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status. We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at hr@closerstillmedia.com.
Conference & Logistics Manager Operations · London · employer: Closerstill Media
Contact Detail:
Closerstill Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference & Logistics Manager Operations · London ·
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the conference and logistics space. You never know who might have a lead on your dream job or can introduce you to the right person.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share specific examples of how you've managed complex projects or events. This will demonstrate your ability to thrive under pressure.
✨Tip Number 3
Be proactive! If you see a job that excites you, don’t just wait for the application process. Reach out directly to the hiring manager or team via LinkedIn to express your interest and ask about the role.
✨Tip Number 4
Keep it real! During interviews, be authentic and let your passion for delivering exceptional experiences shine through. Employers love candidates who are genuinely excited about what they do.
We think you need these skills to ace Conference & Logistics Manager Operations · London ·
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your knack for organisation. We want to see how you manage multiple tasks and keep everything running smoothly, especially under pressure. Share specific examples that showcase your ability to juggle various responsibilities.
Communicate Confidently: Since communication is key in this role, make sure your written application reflects your confidence. Use clear and concise language, and don’t shy away from showcasing your experience in liaising with different teams and stakeholders.
Detail is Everything: We love candidates who take pride in the details! Make sure to proofread your application thoroughly. A well-structured and error-free application will show us that you care about delivering exceptional experiences, just like we do.
Apply Through Our Website: To make sure your application gets to us directly, apply through our website. It’s the best way to ensure we see your application and can consider you for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Closerstill Media
✨Know Your AV Basics
Since the role involves managing AV requirements, brush up on your knowledge of audio-visual equipment and how it impacts presentations. Being able to discuss technical aspects confidently will show that you’re prepared and understand the nuances of the job.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple projects or events simultaneously. Use specific instances where your organisational skills made a difference, as this will demonstrate your ability to thrive under pressure.
✨Communicate with Confidence
Practice articulating your thoughts clearly and confidently. Since the role requires liaising with various stakeholders, being able to communicate effectively at all levels is crucial. Consider doing mock interviews with friends to refine your delivery.
✨Be Ready to Discuss Budget Management
Familiarise yourself with budget management principles, especially if you have past experiences to share. Be prepared to discuss how you’ve handled budgets in previous roles, as this will highlight your financial acumen and readiness for the responsibilities of the position.