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- Tasks: Manage logistics for conferences, ensuring smooth operations and speaker support.
- Company: CloserStill Media is a dynamic B2B events company focused on community and growth.
- Benefits: Enjoy a collaborative culture, opportunities for growth, and the chance to make an impact.
- Why this job: Be part of exciting events, connect with diverse teams, and enhance your leadership skills.
- Qualifications: 1+ years in management, strong AV knowledge, excellent communication, and organisational skills required.
- Other info: Role involves travel for events; commitment to diversity and inclusion is a priority.
The predicted salary is between 42000 - 68000 ÂŁ per year.
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WHO WE ARE:
At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.
WHO WE ARE:
At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.
Operating across five regions, we power over 200 market-leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure.
But what truly sets us apart is our people.
Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact.
Joining CloserStill means being part of something bigger – not just building events, but creating opportunities, connections, and lasting value for the communities we serve.
WHO WE ARE LOOKING FOR:
We are seeking a highly organized, methodical, and self-motivated professional who thrives in a fast-paced, high-pressure environment. The ideal candidate will be calm under pressure, able to work on their own initiative, and comfortable providing leadership to direct reports. With excellent time management skills and the ability to communicate effectively at all levels, you will have solid knowledge of AV and speaker liaison, alongside the ability to manage and foster strong relationships with key stakeholders.
THE ROLE:
As Conference & Logistics Manager, you will act as the central point between Show Directors, Marketing Managers, Operations teams, suppliers, and speakers to ensure each conference runs smoothly. You will provide a professional and supportive service to speakers, ensuring their experience is hassle-free both pre-show and onsite, while also ensuring event teams and suppliers receive accurate and timely information.
Your responsibilities will include:
Training, developing, and managing at least one direct report
Managing AV requirements, suppliers, budgets, and stage set design
Liaising with venues, event teams, and marketing to deliver all logistical and speaker-related needs
Overseeing speaker agreements, fees, accommodation, biographies, and presentations
Proofing and providing conference programme content for promotional and printed materials
Coordinating staff schedules, theatre managers, and onsite teams
Overseeing AV, speaker lounge, and conference theatres during events
Delivering post-event reports and analysis
This role involves attending onsite exhibitions at venues across the UK and abroad for a minimum of three days at a time.
ABOUT YOU:
You are a confident, proactive, and detail-driven professional with experience in conference and event logistics. You combine creativity with strong organisational skills and have the ability to manage multiple priorities under pressure. You have leadership experience, are customer-focused, and can build and maintain strong stakeholder relationships.
Key requirements include:
Strong knowledge of AV and speaker liaison
Effective leadership and motivational skills
Excellent communication and interpersonal ability (written and verbal)
Strong organisational, time management, and prioritisation skills
Ability to multi-task and remain calm under pressure
Budget management and strong numeracy skills
IT proficiency, including advanced Excel, Word, Outlook, and PowerPoint
Understanding of technical floorplans
Flexible, adaptable, and willing to travel for events
Minimum of 1 year in a management or training role
We do not offer sponsership for this role
CloserStill Media reserves the right to request a DBS or credit check should the role require it.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.
We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don\’t hesitate to get in touch with our HR team at hr@closerstillmedia.com.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
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Industries
Events Services
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Conference & Logistics Manager employer: Closerstill Media
Contact Detail:
Closerstill Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference & Logistics Manager
✨Tip Number 1
Familiarise yourself with CloserStill Media's events and their unique selling points. Understanding their mission and values will help you align your experience with what they are looking for in a Conference & Logistics Manager.
✨Tip Number 2
Network with current or former employees of CloserStill Media on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during interviews.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed logistics for events in the past. Highlight your leadership skills and ability to handle pressure, as these are key traits they are looking for.
✨Tip Number 4
Stay updated on industry trends related to B2B events and logistics. Being knowledgeable about the latest technologies and practices can set you apart and demonstrate your commitment to the role.
We think you need these skills to ace Conference & Logistics Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in conference and event logistics. Emphasise your organisational skills, leadership experience, and any specific knowledge of AV and speaker liaison that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention how your values align with CloserStill Media's core values of ownership, empathy, teamwork, integrity, and determination.
Highlight Relevant Skills: In your application, clearly outline your strong organisational, time management, and communication skills. Provide examples of how you've successfully managed multiple priorities under pressure in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Conference & Logistics Manager role.
How to prepare for a job interview at Closerstill Media
✨Show Your Organisational Skills
As a Conference & Logistics Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple projects or events simultaneously, highlighting your time management and prioritisation skills.
✨Demonstrate Leadership Experience
This role requires effective leadership and motivational skills. Be ready to discuss your experience in managing teams, training staff, and how you foster a collaborative environment. Share specific instances where your leadership made a difference.
✨Know Your AV and Speaker Liaison
Familiarise yourself with the technical aspects of AV and speaker management. Be prepared to discuss your previous experiences in this area, including how you've handled challenges related to AV requirements or speaker coordination.
✨Communicate Effectively
Excellent communication is key for this role. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen actively and respond thoughtfully to demonstrate your interpersonal skills.
