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For Companies At a Glance
- Tasks: Manage contracts, support legal processes, and assist with accounts receivable in a dynamic environment.
- Company: Join CloserStill, a leading B2B events company focused on innovation and community.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal growth.
- Why this job: Be part of a team that values your input and empowers you to make an impact.
- Qualifications: Strong communication skills, attention to detail, and a proactive attitude.
- Other info: Diverse workplace with excellent career development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
WHO WE ARE:
At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.
Operating across five regions, we power over 200 market-leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure.
But what truly sets us apart is our people.
Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact.
Joining CloserStill means being part of something bigger – not just building events, but creating opportunities, connections, and lasting value for the communities we serve.
WHO WE ARE LOOKING FOR:
We’re looking for a proactive and detail-oriented AR, Legal & Contracts Administrator to join our Coventry-based team. This role is ideal for someone who thrives in a fast-paced environment and enjoys variety in their day-to‑day work – from managing contracts and supporting legal processes to assisting with insurance and general accounts receivable administration.
You’ll play an important role in helping the business operate smoothly and efficiently, supporting teams across Sales, Finance, and Legal, and ensuring our processes are compliant and well documented.
THE ROLE:
As the AR, Legal & Contracts Administrator, you’ll take ownership of several key areas within the Accounts Receivable function, including contracts, legal administration, insurance management, and general finance support.
Key Responsibilities:
Contracts
- Manage the contracts inbox, ensuring it remains up to date.
- Review contractual agreements and terms & conditions.
- Work closely with customers, sales teams, and portfolio directors to resolve challenges.
- Join customer calls to support resolution discussions.
- Support the continual improvement of contracts, order forms, and T&Cs.
- Maintain an organised tracking system to avoid repeated issues.
Legal
- Manage the legal inbox and ensure it’s regularly updated.
- Liaise with external solicitors to resolve legal cases.
- Keep sales teams informed of ongoing actions and outcomes.
- Maintain the legal case tracker and record all live and closed cases.
- Track and approve legal costs and invoices from solicitors.
Insurance
- Manage insurance documentation for each show and maintain a clear record system.
- Attend monthly meetings with insurance agents.
- Reconcile invoices and raise credits where customers provide insurance proof.
- Work with agents to continually improve and streamline processes.
General AR Administration
- Complete complex vendor forms and assist the credit control team with setting up portals and registering invoices.
- Support other ad‑hoc administrative and finance tasks as required.
ABOUT YOU:
You’ll be an organised, proactive individual with excellent communication skills and a keen eye for detail. You’ll have the confidence to liaise across departments and the ability to balance multiple priorities effectively.
Skills and Competencies:
- Excellent written and verbal communication skills, with the ability to liaise at all levels.
- Strong negotiation and dispute resolution skills.
- Exceptional attention to detail and accuracy.
- Able to work well under pressure and meet tight deadlines.
- A basic understanding of contract law (full training will be provided).
- Strong MS Excel skills (including pivot tables and vlookups).
We do not offer sponsorship for this role
CloserStill Media reserves the right to request a DBS or credit check should the role require it.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.
We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don\’t hesitate to get in touch with our HR team at hr@closerstillmedia.com.
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AR, Legal & Contracts Administrator employer: Closerstill Media
Contact Detail:
Closerstill Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land AR, Legal & Contracts Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the AR, Legal & Contracts Administrator role. Highlight your skills in communication, organisation, and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the CloserStill team.
We think you need these skills to ace AR, Legal & Contracts Administrator
Some tips for your application 🫡
Show Your Organisational Skills: As an AR, Legal & Contracts Administrator, being organised is key. Make sure your application reflects your ability to manage multiple tasks and keep everything in order. Use examples from your past experiences to showcase how you’ve successfully juggled various responsibilities.
Highlight Your Communication Skills: We value excellent communication at CloserStill, so don’t hold back! In your written application, demonstrate your ability to communicate clearly and effectively. Whether it’s through your cover letter or CV, make sure to show how you can liaise with different teams and resolve issues.
Tailor Your Application: Take the time to tailor your application specifically for this role. Mention the key responsibilities listed in the job description and explain how your skills and experiences align with them. This shows us that you’re genuinely interested and have done your homework!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, it gives you a chance to explore more about who we are and what we do before hitting that submit button!
How to prepare for a job interview at Closerstill Media
✨Know Your Contracts Inside Out
Before the interview, brush up on your understanding of contracts and legal terminology. Familiarise yourself with common terms and conditions that might come up in discussions. This will not only show your proactive nature but also demonstrate your readiness to engage with the role's responsibilities.
✨Showcase Your Communication Skills
Since this role involves liaising with various teams and external parties, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in resolving disputes or negotiating terms. This will highlight your strong communication skills, which are crucial for the position.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple priorities and keep track of important documents. You could even bring a sample of an organisational tool or system you've used in the past. This will illustrate your attention to detail and ability to thrive in a fast-paced environment, aligning perfectly with what CloserStill is looking for.
✨Prepare Questions About the Role
Think of insightful questions to ask about the AR, Legal & Contracts Administrator role. Inquire about the team dynamics, challenges they face, or how success is measured in this position. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
