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For Companies At a Glance
- Tasks: Coordinate with teams to ensure smooth speaker experiences at dynamic B2B events.
- Company: Join CloserStill, a leader in creating impactful B2B events and communities.
- Benefits: Gain valuable experience, develop skills, and connect with industry professionals.
- Why this job: Be part of a vibrant team that values diversity and empowers your growth.
- Qualifications: Strong communication, organisation, and multitasking skills are essential.
- Other info: Opportunity to attend exciting events across the UK and internationally.
The predicted salary is between 30000 - 42000 £ per year.
Who We Are
At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow. Operating across five regions, we power over 200 market‑leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure. But what truly sets us apart is our people. Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact. Joining CloserStill means being part of something bigger - not just building events, but creating opportunities, connections, and lasting value for the communities we serve.
Who We Are Looking For
We are looking for an extremely well‑organised, methodical, and self‑motivated Speaker Liaison Coordinator who thrives in a fast‑paced, high‑pressure environment. You will be calm under pressure, quick to learn, and confident working on your own initiative while managing multiple priorities and tight deadlines. Excellent time management, strong attention to detail, and the ability to communicate effectively with stakeholders at all levels are essential. This role suits someone who enjoys working collaboratively across teams while also taking ownership of their responsibilities.
The Role
The Speaker Liaison Coordinator acts as a key conduit between the Show Director, Marketing, Sales, and Operations teams, as well as suppliers, partners, and speakers. The purpose of the role is to ensure each conference runs smoothly by delivering a seamless, professional experience for speakers and sponsors both pre‑event and onsite. You will ensure that all relevant speaker and sponsor information is collected accurately and on time to support marketing and promotional campaigns, while also providing clear, detailed briefs to internal teams to enable flawless event delivery.
Key Responsibilities
- Liaise with the Event Director, Marketing Manager, and Conference Manager to clarify event briefs
- Execute speaker agreements and manage speaker requests in a timely and professional manner
- Obtain, edit, and publish speaker photographs, biographies, and session descriptions in line with marketing deadlines
- Support marketing teams with speaker promotion campaigns
- Liaise with internal and external designers to create and proofread printed programmes and promotional materials
- Maintain accurate and up‑to‑date online programmes using the content management system (CMS)
- Manage speaker accommodation, fees, and expenses in line with event budgets
- Provide accurate briefs for the operations team and AV suppliers
- Provide clear and detailed briefs for conference chairs and speakers
- Request, receive, and manage speaker presentations to the correct AV specifications and deadlines
- Manage speakers, AV technical teams, and speaker lounges onsite during events
- Organise logistics for organisations hosting smaller, special events
- Undertake any additional ad hoc duties as required by the line manager
About You
Skills & Abilities
- Strong written and verbal communication skills
- Excellent organisational and administrative skills
- Outstanding time management and prioritisation abilities
- Meticulous attention to detail
- Positive, enthusiastic attitude with the ability to work on your own initiative
- Proven ability to multitask and work independently
- Ability to remain calm, patient, and professional under pressure
- Demonstrated experience working to tight deadlines
- Strong numeracy skills
- Flexible and adaptable approach
- Willingness and availability to attend events at venues across the UK and internationally (minimum of 3 days per event)
Technical Skills
You will have working knowledge of:
- Microsoft Excel (intermediate to advanced)
- Microsoft Outlook
- Microsoft Word
- Microsoft PowerPoint
Diversity And Inclusion
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status. We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at hr@closerstillmedia.com.
Speaker Liaison Coordinator employer: CloserStill Media Germany GmbH
Contact Detail:
CloserStill Media Germany GmbH Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Speaker Liaison Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. The more connections you make, the better your chances of landing that Speaker Liaison Coordinator role.
✨Tip Number 2
Prepare for interviews by researching CloserStill and understanding their values. Show us how your skills align with our mission to create dynamic B2B events. Tailor your responses to highlight your organisational skills and ability to thrive under pressure.
✨Tip Number 3
Practice your communication skills! As a Speaker Liaison Coordinator, you'll need to liaise with various teams and stakeholders. Role-play common scenarios with friends or family to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of the CloserStill team.
We think you need these skills to ace Speaker Liaison Coordinator
Some tips for your application 🫡
Show Your Organisational Skills: As a Speaker Liaison Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and deadlines. Use specific examples to show how you've successfully juggled responsibilities in the past.
Communicate Clearly: Effective communication is crucial for this role. In your written application, be clear and concise. Avoid jargon and make sure your points are easy to understand. This will demonstrate your strong verbal and written skills right from the start!
Pay Attention to Detail: We love detail-oriented candidates! Double-check your application for any typos or errors before submitting. A polished application reflects your meticulous nature, which is essential for managing speaker information and event logistics.
Emphasise Your Team Spirit: While you'll be taking ownership of your tasks, teamwork is also important. Share experiences where you've collaborated with others to achieve a common goal. This shows that you can thrive in our dynamic environment while still being self-motivated.
How to prepare for a job interview at CloserStill Media Germany GmbH
✨Know the Company Inside Out
Before your interview, take some time to research CloserStill. Understand their mission, values, and the specific events they organise. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Showcase Your Organisational Skills
As a Speaker Liaison Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or tight deadlines. Be ready to discuss how you prioritise your workload and ensure nothing slips through the cracks.
✨Communicate Clearly and Confidently
Effective communication is crucial for this role. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to demonstrate your strong verbal skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you handle pressure and multitasking. Think of scenarios where you had to remain calm under stress or manage conflicting priorities. Use the STAR method (Situation, Task, Action, Result) to structure your responses.