At a Glance
- Tasks: Manage event logistics, negotiate rates, and coordinate with suppliers for seamless operations.
- Company: Join CloserStill, a dynamic B2B events company committed to excellence.
- Benefits: Full-time role in Hammersmith with opportunities for growth and development.
- Other info: Diversity and inclusion are at our core; we welcome all applicants.
- Why this job: Be part of a close-knit team and make an impact in the events industry.
- Qualifications: Recent graduates or those with 1+ years' experience, strong organisational skills required.
The predicted salary is between 25000 - 32000 £ per year.
Company Overview
At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow. Operating across five regions, we power over 200 market‑leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure. Our teams are diverse, driven, and united by a shared commitment to excellence, rooted in our core values of ownership, empathy, teamwork, integrity, and determination.
Who We Are Looking For
We're looking for a recent graduate or someone with 1+ years' work experience to join our close‑knit operations team as an Operations Executive, based full‑time in our Hammersmith office. If you're organised, proactive and thrive in a fast‑paced events environment, we want to hear from you.
The Role
- Venue shortlist, selection and rate negotiation within the agreed budget
- Venue liaison pre, during and post event
- Management of external suppliers, including AV, entertainment and offsite dinners
- Delivery of sponsor branding: signage, conference slides, menus and more
- Organise speaker and staff travel to events
- Rota management for the onsite team and team briefings
- Input into the cost of sales budget
- Manage supplier payments in liaison with the CloserStill finance team
- Collate onsite staff expenses
- Input into the development of the OpenRoom App
- Working with the Marketing Manager on website development
About You
- Strong people skills with the ability to build relationships quickly
- Highly organised with solid negotiation skills
- Self‑motivated, proactive and keen to learn
- Strong attention to detail
- Excellent written and verbal communication skills
- Creative thinker who can problem‑solve on the go
- A real team player with a flexible, can‑do approach
Other Information
CloserStill Media reserves the right to request a DBS or credit check should the role require it. CSM do not usually offer sponsorship for this role.
Diversity and Inclusion
CloserStill Media embraces diversity in all its forms and is committed to developing a diverse and inclusive environment that encourages collaboration and innovation.
Equal Opportunity Employer
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status. We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, please get in touch with our HR team at hr@closerstillmedia.com.
Operations Executive - OpenRooms employer: CloserStill Media Germany GmbH
At CloserStill, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation. Our Hammersmith office is a hub of creativity where employees are encouraged to grow through diverse opportunities in the dynamic B2B events sector. With a strong commitment to diversity and inclusion, we ensure that every team member feels valued and empowered to contribute their unique perspectives.
Contact Details:
CloserStill Media Germany GmbH Recruitment Team
