At a Glance
- Tasks: Manage logistics for conferences, ensuring seamless execution from planning to delivery.
- Company: Join a dynamic team at CloserStill Media, known for exceptional event experiences.
- Benefits: Gain valuable experience in event management and leadership while travelling across the UK and internationally.
- Other info: Diversity and inclusion are at our core; we welcome applicants from all backgrounds.
- Why this job: Be the key player in creating unforgettable events that bring people together.
- Qualifications: Strong organisational skills, leadership experience, and a passion for event management.
The predicted salary is between 35000 - 45000 € per year.
We are looking for a Conference & Logistics Manager who thrives on making complex things look effortless. You are organised, calm under pressure, and passionate about delivering exceptional experiences for speakers, teams, and audiences. If you are someone who takes pride in the details, communicates confidently at every level and knows how to bring people together to deliver something brilliant, we want to hear from you.
This is a central, high-impact role sitting at the heart of our conference delivery. You will be the key point of contact between Show Directors, Marketing Managers, Operations teams, suppliers and speakers, making sure every conference runs seamlessly from the first planning call to the final session on stage. This role involves attending onsite exhibitions at venues across the UK and internationally for a minimum of three days at a time.
Your Responsibilities Will Include:
- Training, developing and managing at least one direct report
- Managing AV requirements, suppliers, budgets and stage set design
- Liaising with venues, event teams and marketing to deliver all logistical and speaker-related needs
- Overseeing speaker agreements, fees, accommodation, biographies and presentations
- Proofing and providing conference programme content for promotional and printed materials
- Coordinating staff schedules, theatre managers and onsite teams
- Overseeing AV, speaker lounge and conference theatres during events
- Delivering post-event reports and analysis
About You:
You do not need to tick every box, but the strongest candidates will bring:
- Strong knowledge of AV and speaker liaison
- Leadership experience with the ability to motivate and develop a direct report
- Excellent written and verbal communication skills
- Strong organisational, time management and prioritisation skills
- The ability to multitask and stay calm when the pressure is on
- Budget management experience and confidence with numbers
- IT proficiency, including advanced Excel, Word, Outlook and PowerPoint
- An understanding of technical floor plans
- Flexibility and willingness to travel for events
- At least one year of experience in a management or training role
Diversity And Inclusion: CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status. We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team.
Conference & Logistics Manager in London employer: CloserStill Media Germany GmbH
At CloserStill Media, we pride ourselves on being an exceptional employer that values organisation, creativity, and collaboration. Our vibrant work culture fosters professional growth through training and development opportunities, while our commitment to diversity ensures a welcoming environment for all. With the chance to manage high-impact conferences both in the UK and internationally, you will be part of a dynamic team dedicated to delivering outstanding experiences.
Contact Detail:
CloserStill Media Germany GmbH Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Conference & Logistics Manager in London
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the field. You never know who might be looking for someone just like you, so make sure to chat and exchange contact details.
✨Tip Number 2
Show off your organisational skills! When you get the chance to meet potential employers, share examples of how you've managed complex projects or events. This will demonstrate your ability to thrive under pressure.
✨Tip Number 3
Be confident in your communication! Whether it's in person or over the phone, practice articulating your thoughts clearly. This is key when liaising with teams and speakers, so don’t shy away from showcasing your skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team and making a difference in the conference world.
We think you need these skills to ace Conference & Logistics Manager in London
Some tips for your application 🫡
Show Your Organisational Skills:As a Conference & Logistics Manager, being organised is key! Make sure your application reflects your ability to manage multiple tasks and details. Use examples from your past experiences to showcase how you’ve kept things running smoothly under pressure.
Communicate Confidently:We love clear and confident communication! In your written application, be sure to express your thoughts clearly and concisely. This is your chance to demonstrate your verbal skills through writing, so don’t hold back!
Highlight Your Leadership Experience:If you've got experience managing teams or training others, shout about it! We want to see how you’ve motivated and developed your direct reports in the past. Share specific examples that illustrate your leadership style and success.
Tailor Your Application:Make your application stand out by tailoring it to our job description. Highlight relevant experiences and skills that match what we’re looking for. And remember, applying through our website is the best way to get your application in front of us!
How to prepare for a job interview at CloserStill Media Germany GmbH
✨Know Your Stuff
Before the interview, dive deep into the company’s past conferences and logistics. Familiarise yourself with their style, challenges, and successes. This will not only show your genuine interest but also help you speak confidently about how you can contribute to their future events.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational prowess. Think of specific instances where you managed multiple tasks under pressure or coordinated complex logistics. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Communicate Like a Pro
Since communication is key in this role, practice articulating your thoughts clearly and confidently. Consider doing mock interviews with friends or family, focusing on how you convey your ideas and experiences. Remember, it’s not just what you say, but how you say it!
✨Be Ready to Discuss Budget Management
Brush up on your budget management skills and be prepared to discuss your experience with numbers. Have examples ready that demonstrate how you’ve successfully managed budgets in previous roles, as this will be crucial for the Conference & Logistics Manager position.
