At a Glance
- Tasks: Manage logistics for conferences, ensuring seamless execution from planning to delivery.
- Company: Join a dynamic team at CloserStill Media, known for exceptional event experiences.
- Benefits: Gain valuable experience in event management and leadership while travelling to exciting venues.
- Other info: Diversity and inclusion are at our core; we welcome applicants from all backgrounds.
- Why this job: Be the mastermind behind unforgettable events and connect with industry leaders.
- Qualifications: Strong organisational skills, leadership experience, and a passion for delivering excellence.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for a Conference & Logistics Manager who thrives on making complex things look effortless. You are organised, calm under pressure, and passionate about delivering exceptional experiences for speakers, teams, and audiences. If you are someone who takes pride in the details, communicates confidently at every level and knows how to bring people together to deliver something brilliant, we want to hear from you.
This is a central, high-impact role sitting at the heart of our conference delivery. You will be the key point of contact between Show Directors, Marketing Managers, Operations teams, suppliers and speakers, making sure every conference runs seamlessly from the first planning call to the final session on stage. This role involves attending onsite exhibitions at venues across the UK and internationally for a minimum of three days at a time.
Your Responsibilities Will Include:
- Training, developing and managing at least one direct report
- Managing AV requirements, suppliers, budgets and stage set design
- Liaising with venues, event teams and marketing to deliver all logistical and speaker-related needs
- Overseeing speaker agreements, fees, accommodation, biographies and presentations
- Proofing and providing conference programme content for promotional and printed materials
- Coordinating staff schedules, theatre managers and onsite teams
- Overseeing AV, speaker lounge and conference theatres during events
- Delivering post-event reports and analysis
About You:
You do not need to tick every box, but the strongest candidates will bring:
- Strong knowledge of AV and speaker liaison
- Leadership experience with the ability to motivate and develop a direct report
- Excellent written and verbal communication skills
- Strong organisational, time management and prioritisation skills
- The ability to multitask and stay calm when the pressure is on
- Budget management experience and confidence with numbers
- IT proficiency, including advanced Excel, Word, Outlook and PowerPoint
- An understanding of technical floor plans
- Flexibility and willingness to travel for events
- At least one year of experience in a management or training role
Diversity And Inclusion: CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status. We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage, don't hesitate to get in touch with our HR team at hr@closerstillmedia.com.
Conference & Logistics Manager employer: CloserStill Media Germany GmbH
At CloserStill Media, we pride ourselves on being an exceptional employer that values organisation, creativity, and collaboration. Our vibrant work culture fosters professional growth through training and development opportunities, while our commitment to diversity and inclusion ensures that every voice is heard. With the chance to manage high-impact conferences both in the UK and internationally, you will be part of a dynamic team dedicated to delivering outstanding experiences.
Contact Details:
CloserStill Media Germany GmbH Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Conference & Logistics Manager
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy about reaching out to those already in the field. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We recommend practising common interview questions and even role-playing with a friend. The more confident you are, the better you’ll communicate your passion for delivering exceptional experiences.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you’ve managed complex projects or events in the past. We want to hear about the details you nailed and how you kept everything running smoothly under pressure.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision. And remember, apply through our website for the best chance!
We think you need these skills to ace Conference & Logistics Manager
Some tips for your application 🫡
Show Your Organisational Skills:As a Conference & Logistics Manager, being organised is key. Make sure your application reflects your ability to manage multiple tasks and details effortlessly. Use examples from your past experiences to showcase how you’ve kept things running smoothly under pressure.
Communicate Confidently:We love candidates who can communicate clearly and confidently. In your written application, be sure to express your thoughts in a straightforward manner. Highlight any experience you have in liaising with different teams or stakeholders, as this will show us you can handle the role's demands.
Highlight Your Leadership Experience:If you've got leadership experience, flaunt it! We want to see how you've motivated and developed others in your previous roles. Share specific examples of how you’ve led a team or managed projects, as this will help us understand your management style.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to match the job description. Use keywords from the listing and make sure to address how your skills and experiences align with what we’re looking for. And remember, apply through our website for the best chance!
How to prepare for a job interview at CloserStill Media Germany GmbH
✨Know Your Stuff
Before the interview, dive deep into the company’s past conferences and logistics. Familiarise yourself with their style, challenges, and successes. This will not only show your genuine interest but also help you speak confidently about how you can contribute.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational prowess. Think of specific instances where you managed multiple tasks under pressure. Use the STAR method (Situation, Task, Action, Result) to structure your responses and make them impactful.
✨Communicate Clearly
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and concisely. Mock interviews with friends or family can help you refine your communication skills and boost your confidence.
✨Be Ready to Discuss Budgets
Brush up on your budget management experience. Be prepared to discuss how you've handled budgets in the past, including any challenges you faced and how you overcame them. This will demonstrate your financial acumen and readiness for the role.
