Bookkeeper / Office Manager in Devon

We are seeking a confident, tech-savvy, and highly organised Bookkeeper to join our remote finance team, supporting our care home business of 27 employees based in Devon. Reporting directly to the business owner, you will play a central role in managing the company’s day-to-day financial records and ensuring compliance, all while enabling the business’s ongoing growth.

You will be responsible for wide-ranging aspects of bookkeeping, including:

• Accurate entry and reconciliation of financial transactions
• Managing accounts payable and receivable
• Delivering regular analysis for management
• Supporting payroll (We use BrightPay)

Our business operates fully in the cloud, using Xero for accounts and Google Workspace tools (Gmail, Google Sheets, Docs, Drive, and Meets) for collaboration and reporting. This is a role for someone who thrives on taking ownership, is great at communicating, and embraces continuous improvement.

Key Responsibilities

• Maintain accurate daily financial records, including management and inputting of the sales ledger, purchase ledger, and ongoing reconciliation of bank accounts.
• Process payments for suppliers and vendors, manage petty cash, and ensure timely chasing of outstanding debts.
• Oversee or coordinate payroll processing, ensuring timely and accurate information is shared with payroll providers, and compliance with tax/NI obligations.
• Provide regular, high-quality monthly management accounts and financial analysis by confidently leveraging Google Sheets for rapid, insightful reporting.
• Liaise directly with external accountants for annual account preparation, year-end adjustments, and audit support.
• Manage additional administrative and HR functions, such as maintaining staff folders for payroll purposes and supporting insurance policy administration.
• Carry out regular checks and audits of financial data to identify discrepancies and ensure strong internal controls.
• Monitor accounts in Xero and proactively find opportunities to streamline processes and improve efficiency through automation or better use of technology.
• Be the financial information champion for the business, ensuring clear, timely and reliable communication of all key figures to the owner and management team.

Skills Experience

• Proven previous experience as a bookkeeper in a small business setting (ideally within the care sector, or a recent graduate in accounting or finance with tech proficiency).
• Proficiency in Xero accounting software is essential.
• Advanced skills with Google Sheets.
• Strong familiarity with Gmail, Google Docs, Google Drive, and Google Meets.
• Deep understanding of accounts payable and receivable processes, bank reconciliations, and payroll requirements.
• Excellent analytical, organisational, and time-management skills; ability to work independently and hit deadlines without direct supervision.
• Great communicator, confident sharing financial insights and able to explain numbers and data to non-financial staff in clear, accessible ways.
• Comfortable managing sensitive information with absolute confidentiality and discretion.
• Self-motivated and proactive, eager to improve processes, adopt new technologies, and grow with the company.
• Willingness to expand the role into HR and other administrative responsibilities as required.

If you’re a dedicated bookkeeper who loves using technology to deliver real financial insight, is proactive about continuous improvement, and is excited about the prospect of growing with our company, we’d love to hear from you. Apply today and let’s build a better future for care, together.