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- Tasks: Coordinate and manage events, ensuring smooth execution from planning to post-event follow-up.
- Company: Bromley Old Town Hall is a historic venue offering modern luxury for various events.
- Benefits: Enjoy private health insurance, 25 days holiday, enhanced pension, and wellness activities.
- Why this job: Join a vibrant team in a unique venue where history meets celebration and creativity thrives.
- Qualifications: No specific qualifications required; enthusiasm and a passion for events are key!
- Other info: Full-time role with flexible hours, including evenings and weekends.
The predicted salary is between 28800 - 43200 £ per year.
Bromley Old Town Hall has been lovingly brought back to life through a multimillion-pound refurbishment. Since its origins in 1907, the building has long been a centre of the community and a place of celebration. Our venue accommodates a huge range of events, from weddings and ceremonies to meetings and conferences. The unique period features of the building have made us a prime location for filming and photography, as well as a popular venue for both intimate and large-scale celebrations. With an on-site hotel and a selection of catering and production partners, there's almost nothing we can't accommodate. We are proud to offer a truly exceptional and versatile venue, where history meets modern luxury.
The role of Meeting and Events Sales Coordinator is responsible for the sales, planning, and administration of all events, as well as the promotion and development of our venues market presence. This individual will be an integral part of ensuring the smooth execution of meetings, conferences, and various other events hosted at Bromley Old Town Hall. The ideal candidate will be responsible for managing the sales process, working closely with clients to plan events, and providing administrative support to ensure every event is a success. Additionally, they will work on enhancing the venue's visibility in the marketplace, developing new business, and strengthening relationships with key clients.
Venue and Event Sales responsibilities
-Venue diary management, collaborating with the location team to ensure Clockwise member events and external bookings are prioritised appropriately, in alignment of the guidance of the general manager.
-Managing end to end venue booking process, including invoicing and final account reconciliation, and co-ordinate with company functional teams including marketing and finance.
-Handle all aspects of sales management, including responding to enquiries, , conducting venue tours preparing proposals, following up, and conforming provisional bookings
-Proactively source new business opportunities through networking, local business connections, trade fairs, and other channels to drive event sales.
-Oversee and curate social media accounts to enhance brand awareness and promote the venue (Bromley Old Town Hall) for events, including posting engaging content to highlight social and corporate events, venue hire opportunities, and collaborations with Brama and Clockwise when applicable.
-Foster event partnerships with external vendors (eg florists, production companies) to elevate the event experience, ensuring clear approval processes, service level agreements, and feedback mechanisms in collaboration with the General Manager.
Administration
-Compile and distribute function sheets within agreed time frames.
-Manage invoicing and collections process, ensuring timely and accurate billing
-Act as the liaison with catering partners, facilitating enquiries, confirming booking, organising tastings, tours and meetings as needed
-Oversee all incoming event inquiries, issuing proposals in accordance with agreed pricing structures, and seeking approval from the General Manager for any additional discounts.
-Manage post event feedback ensuring timely follow-ups, responses, and escalating issues when necessary. Maintain third party venue hire listingsby regular updating them with current images, pricing and promotional content in line with brand standards.
-Monitor online review platforms, addressing feedback and escalating concerns as needed
-Oversee post- event check ins; ensuring proper follow-up on feedback, billing, and collection processes with clients and catering partners.
Operational Responsibilities
-Coordinate event access and venue setup, ensuring smooth transitions for event day operations. Conduct on-the-day venue checks and oversee event logistics, collaborating with the catering partner for event handover and organizer welcome processes.
-Attend events as necessary, ensuring proper handover, briefing, and event organizer engagement.
-Provide essential cover in both Brama & Clockwise as directed by the General Manager including duty management and reception/front of house cover
Working pattern
Full-Time, 5 out of 7 days, including evening and weekends
Benefits
- Private health insurance
- 25 days holiday per annum, plus bank holidays
- Enhanced company pension (4% and 5%)
- Professional developing, including opportunity for MHFA qualification
- Gifts on your birthday
- Death in service benefit
- Wellness activities throughout the year
- Monthly sessions with MYNDUP available
AMRT1_UKCT
Meetings and Events Sales Coordinator employer: Clockwise
Contact Detail:
Clockwise Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meetings and Events Sales Coordinator
✨Tip Number 1
Familiarize yourself with Bromley Old Town Hall's unique features and history. This knowledge will help you connect with potential clients and showcase the venue's charm during your interactions.
✨Tip Number 2
Network actively within the local community and industry. Attend trade fairs and local business events to build relationships that could lead to new business opportunities for the venue.
✨Tip Number 3
Enhance your social media skills to effectively manage and curate the venue's online presence. Engaging content can attract more inquiries and elevate the venue's visibility in the market.
✨Tip Number 4
Develop strong organizational skills to manage the end-to-end booking process smoothly. Being detail-oriented will ensure that every event runs without a hitch, impressing clients and encouraging repeat business.
We think you need these skills to ace Meetings and Events Sales Coordinator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Meetings and Events Sales Coordinator position. Understand the key responsibilities and required skills, such as sales management, event planning, and client relationship building.
Tailor Your CV: Customize your CV to highlight relevant experience in event coordination, sales, and administration. Use specific examples that demonstrate your ability to manage events and work with clients effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event management and your understanding of Bromley Old Town Hall's unique offerings. Mention how your skills align with their needs and express your enthusiasm for contributing to their team.
Highlight Relevant Skills: In both your CV and cover letter, emphasize skills such as venue management, invoicing, social media promotion, and partnership development. These are crucial for the role and will help you stand out as a candidate.
How to prepare for a job interview at Clockwise
✨Showcase Your Event Planning Skills
Be prepared to discuss your previous experience in event planning and sales. Highlight specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your ability to manage the end-to-end booking process effectively.
✨Understand the Venue's Unique Features
Familiarize yourself with Bromley Old Town Hall's history and its unique offerings. Being able to speak knowledgeably about the venue will show your genuine interest and help you connect with the interviewers.
✨Demonstrate Your Networking Abilities
Since sourcing new business opportunities is key to this role, be ready to share examples of how you've successfully built relationships in the past. Discuss any networking events or trade fairs you've attended and the outcomes of those connections.
✨Prepare for Administrative Questions
Given the administrative responsibilities of the role, be prepared to discuss your organizational skills and experience with invoicing and managing client communications. Share examples of how you've maintained accuracy and timeliness in your previous roles.
