Programs, Global Energy Transition Initiative - Executive Assistant

The Executive Assistant (EA) will provide administrative support and work directly with the Senior Director of the Global Energy Transition Initiative (GETI), including broader support for this ten-person team. This position reports to the Associate Director, Programs Administration, who oversees the EA team within the larger Programs team and provides mentorship and guidance on managing workloads and capacity effectively.

Responsibilities include fast-paced and often complex scheduling and calendar management; intermediary coordination with funders and other key stakeholders; coordinating logistics and materials for meetings and events; assisting with travel arrangements and expense reporting; and other related duties as needed.

The Programs department leads ClimateWorks’ strategies and grantmaking to advance climate solutions around the world. The team works alongside funders, regional grantmakers, field experts, and frontline leaders to design, implement, and steward high-impact grantmaking portfolios across sectors. Focus areas include renewable energy, industrial decarbonization, electric transport, sustainable finance, adaptation and resilience, and more.

ClimateWorks Foundation’s (CWF) Global Energy Transition Initiative (GETI) supports efforts to rapidly transform the global power sector toward clean energy, beginning with 15 emerging economies across Africa, Asia, and Latin America. These are countries where power demand is projected to rapidly grow, and there is huge potential for solar, wind, and other renewable energy deployment in this decade.

How you will contribute:

• Manage Senior Director’s calendar and broader team calendars for alignment.
• Create and fill out scheduling polls: assist in scheduling internal and external group meetings.
• Coordination with CWF travel agent, assist with domestic and international travel arrangements: flights, hotels, ground transportation, and any needed logistics.
• Ensure that the Senior Director is fully briefed and prepared for meetings, events, and trips.

Required qualifications:

• 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role.
• Experience working with international partners and scheduling and coordination across international time zones.
• Previous experience maintaining complex calendars and coordinating meetings/events.
• Outstanding verbal and written communication skills; native English speaker.
• Attention to detail and strong organizational skills.
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), Google docs.
• Ability to judge the relative importance of issues and act independently to address them.
• Ability to keep calm under pressure, prioritize and manage multiple tasks.
• Good interpersonal communications skills.
• Ability to handle sensitive matters with discretion.
• Tact, poise, professionalism, diplomacy, and a good sense of humor.
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision.
• A commitment to a diverse, inclusive and equitable work environment.
• Some traveling required; at least a couple of times a year.

Nice to have:

• BS or BA degree.
• Experience with Salesforce, Asana and Stova (or other event management platform).
• Past work at a philanthropic and/or environmental organization.

Location: ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as Global but will consider US Flexible. Location in the UK preferred, Europe and US East Coast also considered.

Compensation: ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience. Salaries are determined based on country specific labor markets, allowing us to offer pay that is competitive within each region.

Culture: ClimateWorks’ culture is rooted in our core values: collaboration, humility, curiosity, learning, and risk-taking. We come together around shared goals, draw strength from diverse perspectives, and face challenges with an open mind.

About ClimateWorks Foundation: ClimateWorks Foundation is a catalyst for accelerating climate progress, driving bold solutions that benefit people and the planet.

ClimateWorks Foundation is an Equal Opportunity Employer committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination.

How to apply: Follow the link below to apply for this position. Please note that ClimateWorks will never request applicants’ credit card or financial information during the interview process.