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- Tasks: Support grant management and ensure compliance with funding requirements in a dynamic environment.
- Company: Join CPI, a leading organisation tackling climate change through finance and policy.
- Benefits: Enjoy hybrid working, private medical insurance, generous leave, and professional development funds.
- Other info: Diverse and inclusive workplace committed to equity and personal growth.
- Why this job: Make a real impact on climate finance while developing your skills in a supportive team.
- Qualifications: Experience in administration, strong communication skills, and a passion for learning.
The predicted salary is between 33000 - 36000 ÂŁ per year.
Contract Type: 2-year fixed term contract, full time (40 hours per week)
Location: London, UK
Salary Range: ÂŁ33,000 â ÂŁ36,000 pa, depending on experience.
About CPI
Climate Policy Initiative (CPI) is an analysis and advisory organization with deep expertise in finance and policy. Our mission is to help governments, businesses, and financial institutions drive economic growth while addressing climate change. Our vision is to build a sustainable, resilient, and inclusive global economy.
About the Role
CPI is seeking a proactive and detailâoriented Junior Program Operations Associate to provide critical operational support to the UK and South Africa Climate Finance program based in our London office. This position requires an independent and resourceful individual with strong organizational, communication, and interpersonal skills. The position requires strong attention to detail, a high level of professionalism, and the ability to multitask projects.
Roles and Responsibilities
- PreâAward / Proposal Support (20%)
- Support due diligence assessments for existing and prospective donors
- Maintain and update funder platform registrations and organizational profiles
- Maintain grant management platforms (e.g., Fluxx Grantseeker), tracking proposal pipelines and deadlines in coordination with project teams
- PostâAward (50%)
- Monitor progress of awarded grants and ensure compliance with funding requirements
- Track key grant milestones and reporting deadlines to support timely execution
- Draft consultant contracts; review and process invoices and supporting documentation
- Liaise with relevant departments (HR, Finance, Operations) to ensure compliance with organizational policies and donor requirements
- Support Project Delivery Leads and collaborate with the Finance Grants Manager on project invoicing and financial reporting
- Monitor grant payment schedules and income requests, ensuring timely coordination with Finance
- Maintain complete and auditâready project files, including document storage, approvals, and file reviews in SharePoint
- Schedule and coordinate meetings with Project Delivery Leads, including preparing agendas and capturing notes
- Coordinate donor reporting processes, including compiling inputs and tracking submission deadlines
- Coordinate grant closeâout processes across the portfolio
- Support grantârelated audits
- Grant Portfolio Management (30%)
- Maintain oversight of grant records, donor requirements, and documentation across the portfolio
- Ensure accuracy and completeness of data in grant management systems
- Contribute to the continuous improvement of internal grant management systems and processes
- Support implementation of internal project management policies and procedures
- Assist in training and capacity building related to grant management and donor compliance
- Facilitate knowledge management by organizing and maintaining accessible project documentation
- Collaborate with global CPI teams to support consistent and efficient project operations
About You
- Experience in relevant administrative or professional work environment, including basic understanding of contractual, procurement, financial management, or related experience.
- Experience working in an international and/or notâforâprofit organization or in program administration is desirable.
- Knowledge or experience with international donor grant management
- Familiarity with best practice grant management processes.
- Experience of Microsoft Office Suite. Experience of Fluxx, Grantseeker, Airtable and/or Sage Intacct desirable
- Written and spoken fluency in English is required
- Committed to CPI's mission and values
- Excellent oral and written communication skills
- Experience multitasking with attention to detail, organisation, and time management skills in a fastâpaced environment.
- You are selfâmotivated and dependable with a passion for learning
- You are calm under pressure and perform all tasks with absolute professionalism
Position Details
- 1 Fullâtime role (40 hours per week across Monday to Friday) based in our London office
- Fixed Term contract of 18 months / 24 months.
- This role is not eligible for sponsorship. Candidates must have the right to work for the full duration of the contract.
Our UK Benefits
- Hybrid Working (40% in our green Aldgate East office)
- Private Medical Insurance with Vitality
- 28 days annual leave + 3 days office closure between Christmas and New Year
- Life Assurance (3 salary)
- 5% Employer pension contributions (3% Employee).
- $500 professional development fund + 5 study days per year.
- $450 stipend for work from home set up
Equal Employment Opportunity
Climate Policy Initiative is committed to diversity, equity and inclusion and we are working to embed DEI across every facet of our organisation. We seek to establish a working environment where all board members, staff, volunteers, and contractors feel respected and valued regardless of gender, age, race, ethnicity, national origin, sexual orientation or identity, disability, education, or any other bias. We welcome and strongly encourage applications from candidates of all identities and backgrounds, and do not discriminate on the basis of race, colour, religion, gender or gender identity, sexual orientation, national origin, disability, or age.
Junior Operations Associate - Grant Coordinator in London employer: CLIMATE POLICY INITIATIVE
Contact Detail:
CLIMATE POLICY INITIATIVE Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Junior Operations Associate - Grant Coordinator in London
â¨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at CPI or similar organisations. A friendly chat can open doors and give you insider info on the role.
â¨Tip Number 2
Prepare for the interview by researching CPI's mission and values. Show us how your skills align with our goals in climate finance. We love candidates who are passionate about making a difference!
â¨Tip Number 3
Practice common interview questions, but also be ready for situational ones. Think about how you've handled multitasking or compliance issues in the past. We want to see your problem-solving skills in action!
â¨Tip Number 4
Donât forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows us that you're genuinely interested in the position and appreciate the opportunity.
We think you need these skills to ace Junior Operations Associate - Grant Coordinator in London
Some tips for your application đŤĄ
Tailor Your Application: Make sure to customise your CV and cover letter for the Junior Operations Associate role. Highlight your relevant experience in grant management and any skills that align with CPI's mission. We want to see how you can contribute to our goals!
Showcase Your Skills: Donât just list your skills; demonstrate them! Use specific examples from your past experiences that showcase your organisational, communication, and multitasking abilities. This will help us see how you fit into our team.
Be Professional Yet Authentic: While we appreciate professionalism, we also value authenticity. Let your personality shine through in your application. Share your passion for climate change and how it aligns with CPIâs mission â we love to see genuine enthusiasm!
Apply Through Our Website: For the best chance of success, make sure to submit your application through our website. Itâs the easiest way for us to keep track of your application and ensures youâre considered for the role. We canât wait to hear from you!
How to prepare for a job interview at CLIMATE POLICY INITIATIVE
â¨Know Your Stuff
Before the interview, dive deep into CPI's mission and values. Understand their approach to climate finance and how your role as a Junior Operations Associate fits into that picture. This will not only show your enthusiasm but also help you answer questions more effectively.
â¨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you maintain attention to detail while juggling deadlines.
â¨Familiarise Yourself with Grant Management Tools
If you have experience with tools like Fluxx or Airtable, make sure to mention it. If not, do a bit of research on these platforms and be prepared to discuss how you would approach learning them quickly. This shows your proactive attitude and readiness to adapt.
â¨Practice Your Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend or family member, focusing on how you present your ideas and respond to questions. This will help you feel more confident during the actual interview.