Scanning and Coding Data Clerk

Are you detail-oriented, organised, and passionate about supporting high-quality patient care?

Clifton Court Medical Practice is a busy, independent, and friendly GP surgery with a patient list of 12,000. We are looking for an efficient and motivated Scanning and Coding Data Clerk to join our dedicated administrative team.

A good working knowledge of IT and proficient keyboard skills are important. Training will be given on the use of our clinical system.

• Be part of a supportive, dynamic team committed to excellence.
• Enjoy a rewarding role with opportunities for professional development.
• Work in a practice that values staff well-being and teamwork.

Main duties of the job

In this essential role, you will ensure patientrecords are accurately scanned, coded, and maintained within our clinicalsystem (SystmOne), supporting the smooth running of the practice and thedelivery of outstanding patient care. This role is ideal for someone withstrong organisational skills, a methodical approach, and a commitment tomaintaining the highest standards of data accuracy and confidentiality.

About us

Clifton Court Medical Practice is located close to the centre of town and also has close links to the train station.

Within our team we have:

• 5 GP Partners
• 1 Pharmacist and 1 Pharmacist Technician
• 4 Practice Nurses
• 3 HCA\’s/GPAs
• Practice Manager and Reception Supervisor
• Medical Receptionists and Secretary\’s

We have around 12,000 patients and are a training practice and so support trainee doctors and medical students on a regular basis.

We get lots of compliments from our patients which is heartening as we all work hard to give the best service we can.

Job responsibilities

• Document Processing and Scanning
• Scan and upload patient-related documents into the clinical system (SystmOne).
• Ensure all correspondence (paper and electronic) is accurately inserted into patient records.
• Workflow correspondence to the appropriate team member
• Clinical Coding and Data Entry
• Accurately code clinical data using SNOMED codes, adhering to practice guidelines.
• Enter data into patient records in accordance with QOF and CQC standards.
• Identify and flag discrepancies or missing information.
• Correspondence and Record Management
• File and add relevant data from third-party correspondence into patient records.
• Monitor and action data related tasks within the clinical system.
• Team Support and Cover
• Work closely with administration and clinical teams to ensure efficient processing of correspondence.
• Confidentiality and Compliance
• Handle all information in line with GDPR and practice policies.
• Maintain awareness of QOF targets and enhanced services, ensuring data is recorded correctly.
• General Administrative Support
• Assist with patient registration queries, e-consultations, online services requests, summarising new patient records, reception duties, etc.
• Participate in ongoing training and support the wider Patient Services Team.

And any other duties requested by the practice manager

Person Specification

Qualifications

• GCSE or equivalent in English and Maths

Experience

• Excellent verbal and written communication skills.
• Methodical, organised, and well-motivated.
• Ability to work under pressure and as part of a team.
• Flexibility to cover colleagues during absences.
• Strong attention to detail and accuracy.
• Ability to prioritise workload and meet deadlines.
• Calm, reliable, and adaptable.
• Commitment to confidentiality and data protection.
• Willingness to undertake ongoing training and development.
• Experience with clinical computer systems – SystmOne.
• Knowledge of SNOMED coding.
• Experience in a GP practice or healthcare setting.
• Familiarity with Microsoft Office and spreadsheets.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.