Clearance Administrator

This job is with Clifford Chance, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.

The firm's Global Risk team is managed by the global General Counsel and based in London. The Clearance Centre is a central part of the firm's risk management function and reports ultimately to the firm's General Counsel. The Clearance Centre is responsible for the management of conflicts of interest, anti-money laundering and associated compliance issues across Clifford Chance's global practice.

From your first day with us, you will have varied opportunities to continually grow and develop your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on-the-job learning.

Purpose of the role

The Clearance Administration Team provides important support to the Firm globally and to the conflicts and anti-money laundering teams in the performance of those functions. The role varies from general administrative tasks to investigative analysis of the Clearance systems.

Key responsibilities

• The opening, amending, closing, re-opening and transferring of new matters and clients in the firm's global practice management system.
• Assisting lawyers, secretaries and others with the client and matter opening process and other clearance related queries.
• Maintenance of firm databases.
• The generation, distribution and analysis of reports.
• Searching, reviewing, entering and maintaining information held in the Clearance Centre databases.
• Maintaining, closing, reactivating and transferring clients and matters using the global practice management system.
• Clearing specific matters and managing the sensitivity of matters on the multiple Clearance systems.
• Working closely with the other Clearance Administration and Clearance Centre team members to resolve a variety of clearance related issues.
• Providing administrative support for requests for consent to deal in listed securities, and the maintenance of related databases.
• Grouping clients and matters.
• Working through various reports and spreadsheets covering different aspects of the clearance process.
• Liaising with IT support to resolve technical IT related queries for the Clearance Centre.

Qualifications

• Impeccable attention to detail and the ability to accurately input data.
• Previous experience of working independently and as part of a small team.
• Excellent written and verbal communication skills.
• Ability to prioritise and work under pressure.
• Experience of working in a corporate environment (preferably a law firm).
• Ability to exercise initiative and be a self-starter.
• Ability to think outside the box, solve problems in a methodical, practical way and provide solutions.
• Excellent technical skills including using Windows based PC software and database experience essential as well as a willingness to adapt to new processes and technology.

Company Description

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective.

We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work. Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams. Whichever area of the business you join, you'll become an integral part of an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Additional Information

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and develop your expertise and knowledge. From formal training, informal coaching and mentoring through to technical and personal development skills-based training.

Hybrid working

This role follows our 'balanced' hybrid working approach and as long as business needs allow, you will be supported to work in a hybrid way in line with the hybrid working policy.

What we offer including our broad range of benefits and working environment

When you join Clifford Chance, you will have access to a broad range of benefits to support you across many aspects of your personal and professional life including financial, wellbeing, lifestyle, and family friendly benefits.

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society. We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement. Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.