Administrator - FTC to June 2027

Address: 10 Upper Bank St Canary Wharf London E14 5JJ

Company Description: We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating – full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Job Description: The role involves a variety of responsibilities, primarily related to the following:

• The opening, amending, closing, re-opening and transferring of new matters and clients in the firm's global practice management system.
• Assisting lawyers, secretaries and others with the client and matter opening process and other clearance related queries.
• Maintenance of firm databases.
• The generation, distribution and analysis of reports.

Accordingly, day to day responsibilities include:

• Searching, reviewing, entering and maintaining information held in the Clearance Centre databases.
• Maintaining, closing, reactivating and transferring clients and matters using the global practice management system.
• Clearing specific matters and managing the sensitivity of matters on the multiple Clearance systems.
• Working closely with the other Clearance Administration and Clearance Centre team members to resolve a variety of clearance related issues.
• Providing administrative support for requests for consent to deal in listed securities, and the maintenance of related databases.
• Grouping clients and matters.
• Working through various reports and spreadsheets covering different aspects of the clearance process.
• Liaising with IT support to resolve technical IT related queries for the Clearance Centre.

Qualifications: Your experience includes:

• Exceptional attention to detail, with the ability to maintain accurate records and process data efficiently and accurately.
• Demonstrated ability to work effectively both independently and as part of a collaborative team.
• Strong written and verbal communication skills, with the ability to build positive working relationships across a range of stakeholders.
• Ability to manage competing priorities and deliver high-quality work within deadlines.
• Experience working within a professional services or corporate environment, ideally within a law firm.
• Proactive approach, with the ability to take ownership of responsibilities and work independently when required.
• Strong analytical and problem-solving skills, with the ability to identify issues and develop practical solutions.
• Strong technical proficiency, including experience using Windows-based applications and databases, alongside the ability to quickly learn new systems, processes, and technologies.

Additional Information: How we will support you from your first day with us, you will have varied opportunities to continuously grow and develop your skills and knowledge. This role follows our 'balanced' hybrid working approach and as long as business needs allow, you will be supported to work in a hybrid way in line with the hybrid working policy.

Equal opportunities: At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society. We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.