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For Companies At a Glance
- Tasks: Manage exciting events from start to finish, ensuring a seamless experience for clients.
- Company: Join the prestigious Royal Horseguards Hotel, overlooking the stunning River Thames.
- Benefits: Enjoy competitive pay, discounts, wellness support, and career development opportunities.
- Why this job: Be part of a dynamic team creating memorable experiences in a beautiful setting.
- Qualifications: Strong organisational skills, attention to detail, and excellent communication abilities.
- Other info: Inclusive workplace with a commitment to diversity and community engagement.
The predicted salary is between 31000 - 44000 £ per year.
The Royal Horseguards is a beautiful 5 star hotel overlooking the River Thames, close to The Embankment and Trafalgar Square. The hotel has 282 bedrooms, restaurant, bar and terrace area as well as exceptional banqueting facilities at one of London's most prestigious conference and banqueting venues, One Whitehall Place.
The Planning Executive is responsible for managing events from the point of contract signature through to delivery, ensuring a seamless client experience and operational excellence within the hotel.
What You'll Be Doing
- Taking ownership of events once contracts are signed and managing them through to execution
- Ensuring the smooth planning and operational handover of all events
- Collecting and confirming final event details within agreed timelines
- Preparing and issuing accurate BEOs and event documentation
- Attending and leading final details meetings with clients
- Participating in weekly function sheet meetings with hotel operational teams
- Working closely with M&E Operations, Chefs, Reception, AV, and other relevant departments to ensure alignment
- Proactively identifying and driving upsell opportunities to maximise event revenue
- Ensuring all client requirements are clearly communicated and delivered to agreed standards
- Monitoring changes, amendments, and special requests to maintain accuracy and compliance
- Supporting operations team for M&E greet as required
- Supporting post-event follow-up where required
What You'll Bring
- Strong organisational and time-management skills
- Excellent attention to detail and ability to manage multiple events simultaneously
- Clear and confident communication skills, both written and verbal
- Commercial awareness with the ability to identify upsell opportunities
- A collaborative mindset, working effectively across departments
- Confidence in client-facing meetings and relationship management
- Ability to work under pressure & think outside of the box whilst maintaining accuracy
- Knowledge of Opera Cloud or similar event management systems (preferred)
What You’ll Get In Return
As well as all the things you’d expect from us, such as great staff areas to recharge in, wholesome meals on duty, pension and healthcare schemes, we’ll take care of you at every step of your journey so that you can take care of our guests. In fact, we’re so committed to this that our ‘People Promise’ sets out how you can expect us to support you at every step of your application and your career with us. Whether that’s your career development and progression, your physical, mental or financial wellbeing, and recognising (and rewarding!) a job well done.
Career Development & Growth
We’re here to support your journey, whatever that may look like. Our award-winning Academy will help you navigate your tailored career pathway with the tools and development designed for you to grow and to unlock your unique potential.
Financial Wellbeing
Some Of The Great Things You Can Take Advantage Of Include:
- Wage Stream – You’ll be paid monthly, but have access to your earned salary before payday should you need it
- Discounts & Perks – Savings on 1000’s of retailers, dining, hotel stays, and much more for you and those close to you
- Refer a Friend – Earn up to £1000 when friends join our team
- Interest-Free Loans – Season ticket loans to make commuting easier
Mental & Physical Well-being
- On-Site Mental Health First Aiders
- 24/7 Employee Assistance Line – Free, confidential advice
- Be Well Platform – Our Online fitness and wellness resources
- Gym Discounts & Cycle to Work Scheme
Recognition & Community
- ‘Wonderful People’ Awards – Monthly, quarterly, and annual recognition
- Social & Seasonal Events – Fun, inclusive celebrations
- People Council – A platform for every voice
- Paid Volunteering Days – Give back to causes close to you
At Clermont Hotel Group everyone is welcome. We are committed to having an inclusive and diverse workplace and strongly encourage people from all backgrounds, identities and experiences to apply for roles with us.
Event Planning Executive employer: Clermont Hotel Group
Contact Detail:
Clermont Hotel Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Planning Executive
✨Tip Number 1
Get to know the venue! Familiarise yourself with The Royal Horseguards and its unique offerings. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Attend industry events or connect with current employees on LinkedIn. Building relationships can give us insights into the company culture and possibly even a referral.
✨Tip Number 3
Prepare for those client-facing scenarios! Practice your communication skills and think of examples where you've successfully managed events or upsold services. Confidence is key!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Event Planning Executive
Some tips for your application 🫡
Show Your Organisational Skills: As an Event Planning Executive, your organisational skills are key! Make sure to highlight any relevant experience where you've managed multiple events or projects simultaneously. We want to see how you keep everything running smoothly!
Communicate Clearly: Since you'll be dealing with clients and various departments, clear communication is a must. Use your application to demonstrate your written communication skills. A well-structured cover letter can really set you apart!
Tailor Your Application: Don’t just send the same CV everywhere! Tailor your application to reflect the specific skills and experiences that match the job description. We love seeing candidates who take the time to connect their background to what we’re looking for.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Clermont Hotel Group
✨Know Your Events Inside Out
Before the interview, make sure you understand the event planning process thoroughly. Familiarise yourself with how events are managed from contract signing to execution. This will help you speak confidently about your experience and how you can ensure a seamless client experience.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple events simultaneously. Highlight your time-management strategies and any tools you’ve used, like Opera Cloud or similar systems, to keep everything on track. This will demonstrate your ability to handle the demands of the role.
✨Communicate Clearly and Confidently
Since the role involves client-facing meetings, practice articulating your thoughts clearly. Prepare to discuss how you’ve effectively communicated with clients and teams in the past. This will show that you possess the clear and confident communication skills they’re looking for.
✨Think Upsell Opportunities
Research common upsell opportunities in event planning and be prepared to discuss how you would identify and drive these in your role. Showing commercial awareness will set you apart and demonstrate that you understand the business side of event management.