At a Glance
- Tasks: Support the CEO by managing schedules, coordinating projects, and optimising workflows.
- Company: Join a fast-paced startup with a dynamic culture and innovative mindset.
- Benefits: Competitive salary, flexible work environment, and opportunities for personal growth.
- Other info: High integrity and professionalism are essential; you'll represent the CEO and the company.
- Why this job: Gain exposure to high-level decision-making while making a real impact on the business.
- Qualifications: 5+ years as an Executive Assistant, strong organisational skills, and proactive attitude.
The predicted salary is between 50000 - 60000 £ per year.
Requirements
- 5+ years in an Executive Assistant or similar role, ideally in a fast-paced startup or supporting senior executives
- Experience in project management or process improvement is a plus
- Experience managing or coordinating others preferred
- Exceptional organisational skills with the ability to manage multiple priorities simultaneously
- Strong problem-solving abilities and attention to detail
- Clear, concise written and verbal communication
- High level of autonomy and flexibility in a dynamic, fast-changing environment
- High EQ, discretion, and sound judgement when handling sensitive information
- Proactive and self-motivated - you don't wait for instructions
- Strong sense of ownership and drive to deliver results
- Values communication, collaboration, and continuous improvement
- Resourceful and thrives under pressure
- High integrity and professionalism; you represent Cleo and Barney to the highest standard
What the job involves
Cleo moves fast, and the Founder's time is our most scarce resource. We're looking for a highly organised and proactive Executive Assistant to support Barney, Cleo's CEO and Founder. This isn't a traditional EA role. You'll go beyond day-to-day support - managing projects, optimising workflows, and driving execution across the business on Barney's behalf. Your work will directly enable him to focus on Cleo's highest-priority activities, and you'll gain real exposure to high-level decision-making in a fast-moving startup.
- Schedule management and coordination - Proactively manage the CEO's complex schedule with a clear understanding of business priorities. Coordinate and prioritise meetings, travel, and events anticipating conflicts and resolving them before they become problems. You may also support other members of the exec team with diary management and travel arrangements.
- Project assistance and task coordination - Support rolling projects by gathering information, preparing materials, and ensuring Barney is well-equipped to make timely, impactful decisions. You'll also own the company newsletter - coordinating contributors and developing new sections.
- Meeting preparation and follow-up - Organise and prepare for meetings: gather relevant information, produce crisp briefing documents, and make sure all necessary stakeholders are ready. Ensure decisions land with clear follow-through.
- Travel and logistics - Oversee all aspects of the CEO's travel - itineraries, accommodation, logistics - optimising for productivity even when he's on the move. Handle the unexpected promptly and keep things running smoothly.
- Communication and liaison - Act as a trusted point of contact for the CEO with internal teams and external partners. Manage communications, ensure timely responses, and facilitate smooth coordination and follow-up across the business.
- Process improvement - Continuously spot opportunities to improve workflows and reduce administrative load - then actually implement the changes.
- Personal assistance - Support Barney with personal matters including bill management and appointment bookings. Handle sensitive and confidential information with sound judgement and complete discretion. You represent both Barney and Cleo - the standard is high.
Executive Assistant (Founder) in London employer: Cleo AI
Cleo is an exceptional employer that thrives on innovation and collaboration, offering a dynamic work environment where your contributions directly impact the success of the business. As an Executive Assistant to the Founder, you'll enjoy unparalleled exposure to high-level decision-making while benefiting from a culture that values autonomy, continuous improvement, and professional growth. Located in a fast-paced startup atmosphere, Cleo provides unique opportunities for personal development and the chance to work alongside passionate individuals committed to making a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Founder) in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at startups. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! If you’ve got a knack for project management or process improvement, don’t just mention it—bring it to life with examples in conversations. We love seeing how you can make things better!
✨Tip Number 3
Be proactive! When you get the chance to meet someone from the company, ask insightful questions about their challenges and how you could help. It shows you’re already thinking like an Executive Assistant.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant (Founder) in London
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your 5+ years of experience as an Executive Assistant or in a similar role. We want to see how you've thrived in fast-paced environments and supported senior executives, so don’t hold back on those details!
Be Organised and Clear:Your application should reflect your exceptional organisational skills. Use clear and concise language to demonstrate your ability to manage multiple priorities. Remember, we value clarity in communication, so keep it straightforward!
Demonstrate Proactivity:We love self-motivated individuals! In your application, share examples of how you’ve taken the initiative in past roles. Show us that you don’t wait for instructions and are always looking for ways to improve processes.
Tailor Your Application:Make your application personal! Tailor it to our job description by using relevant keywords and phrases. This shows us you’ve done your homework and understand what we’re looking for. And remember, apply through our website for the best chance!
How to prepare for a job interview at Cleo AI
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Executive Assistant role and its unique demands in a fast-paced startup. Familiarise yourself with the specific responsibilities mentioned in the job description, like managing complex schedules and supporting project management. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
Be prepared to discuss your organisational strategies and how you've successfully managed multiple priorities in previous roles. Bring examples of how you've optimised workflows or improved processes, as this aligns perfectly with what the company is looking for. Highlighting your attention to detail will also set you apart.
✨Demonstrate Proactivity and Problem-Solving
During the interview, share specific instances where you've taken initiative or solved problems without waiting for instructions. This could be anything from streamlining a process to handling unexpected challenges. The company values a proactive approach, so showing that you thrive under pressure will resonate well.
✨Communicate Clearly and Confidently
Since clear communication is key for this role, practice articulating your thoughts concisely. Prepare to discuss how you've effectively liaised with different teams or stakeholders in the past. Being able to convey your ideas clearly will reflect your suitability for the position and your ability to represent the CEO professionally.
