Recruitment Administrator in London

About Clements YoungClements Young is a leading recruitment specialist within the construction and aviation sectors, with a strong presence across major UK airports including Heathrow and Gatwick. We are known for our high standards of compliance, service delivery and long‐standing relationships with contractors and workers operating in safety‐critical, regulated environments.

Role OverviewThe Recruitment Administrator will play a key support role within the Aviation team, ensuring recruitment processes run smoothly, compliantly and on time. This is a fast‐paced, detail‐driven position requiring exceptional organisation, time management and communication skills.

You will act as a central point of coordination between recruiters, candidates, clients and compliance functions, helping to ensure that aviation workers are processed efficiently and professionally from initial registration through to mobilisation.

Key ResponsibilitiesRecruitment & Candidate Support

Support the recruitment team with end‐to‐end recruitment administration

Co‐ordinate candidate registrations, documentation and online onboarding

Maintain regular, professional communication with candidates throughout the recruitment process

Book interviews, inductions, medicals, airside passes and vetting appointments

Respond to candidate queries promptly and confidently, providing a positive candidate experience

Conduct candidate interviews once relevant experience gained

Administration & Compliance

Accurately process and maintain candidate records on internal recruitment systems

Ensure all right‐to‐work, referencing and compliance documentation is complete and correctly filed

Track progress of airside security clearances and compliance milestones

Assist with contract documentation, starter packs and client requirements

Maintain high levels of data accuracy and GDPR compliance at all times

Organisation & Time Management

Manage multiple tasks and priorities simultaneously in a deadline‐driven environment

Proactively chase outstanding documentation and actions to keep recruitment moving

Support the team with scheduling, coordination and diary management

Maintain clear, well‐organised records and trackers for candidates and assignments

Communication & Team Support

Act as a reliable point of contact for candidates and clients

Liaise closely with the recruitment, business development and payroll where required

Build positive relationships with candidates through clear, friendly and professional communication

Provide general administrative support to the Aviation team as required

Key Skills & Attributes

Exceptionally organised with strong attention to detail

Excellent time management and ability to work under pressure

Confident communicator with strong people skills, both written and verbal

Professional, approachable and calm in a fast‐paced environment

Able to manage sensitive information with discretion and accuracy

Proactive, reliable and able to work both independently and as part of a team

Comfortable working with recruitment systems and Microsoft Office (Outlook, Excel, Word)

Desirable (but not essential)

Previous experience in recruitment administration or resourcing

Experience within aviation, construction or compliance‐led environments

Familiarity with airside vetting, security passes or regulated recruitment processes

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