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- Tasks: Provide top-notch support to lawyers in a dynamic corporate setting.
- Company: Join a fast-paced firm that values collaboration and quality service.
- Benefits: Gain valuable experience with potential for growth and development.
- Why this job: Perfect for those who thrive in busy environments and love teamwork!
- Qualifications: 1 year of admin experience preferred; GCSEs in English and Maths required.
- Other info: Opportunity to work closely with legal professionals and enhance your skills.
The predicted salary is between 28800 - 43200 £ per year.
To provide high quality support services to lawyers and professional services teams within a fast paced corporate environment. The role involves working independently, with other members of the office support team and collaboratively with other services teams to ensure high quality service delivery.
Responsibilities:
Responsibilities include but are not limited to:
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General administrative support to the office
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Providing direct administrative support to Trainee Solicitors
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Printing/Copying/Scanning/Faxing/Binding/Filing (hard copy and electronic)
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Distribution of mail, managing incoming and outgoing courier deliveries and hand deliveries
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Daily post-office runs
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Hourly rounds of the office; out-box clearing and the redistribution of materials
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Processing of corporate expenses and invoices through Chrome River
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Input of billable time (diaries)
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Updating business development activities and contacts
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Restaurant and taxi bookings
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Liaising with travel management provider on travel options, bookings and visa requirements
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Document support including; running blacklines, creating indexes, converting PDF files, minor document formatting and proofreading, liaising with Word Processing on dictations, document generation and formatting
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Generating absence memos
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Booking translation services and court rooms
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Event assistance including distribution of calendar invites, maintaining attendee lists and admin support on-site
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Maintaining toner supplies and stationery (including paper) for all copying points and fax machines
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Ad-hoc dictation requests through BigHand
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Assistance with internal office moves where required
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Assisting Reception and other service teams where necessary
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1 year of administrative experience (desirable)
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Educated to GCSE standard or equivalent, including English and Maths, * Communication Skills
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Flexibility
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Interpersonal Skills
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Teamwork
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Written Communication
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Handle Confidential Information
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Highly Detailed
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Meet Deadlines
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Prioritize Workload
Application questions
Do you have at least 1 years administrative experience?
Yes No
Do you have at least 1 years’ experience in a law firm?
Office Support Assistant - 12 Month FTC employer: Cleary Gottlieb Steen & Hamilton
Contact Detail:
Cleary Gottlieb Steen & Hamilton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Assistant - 12 Month FTC
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description. Highlight any relevant experience you have in these areas, such as document support or managing corporate expenses, during your interactions with us.
✨Tip Number 2
Demonstrate your ability to work collaboratively by sharing examples of how you've successfully supported teams in previous roles. This will show us that you're a team player who can thrive in a fast-paced environment.
✨Tip Number 3
Since the role involves handling confidential information, be prepared to discuss your experience with maintaining confidentiality and managing sensitive documents. This is crucial for building trust with our legal teams.
✨Tip Number 4
Showcase your organizational skills by providing examples of how you've prioritized workloads and met deadlines in past positions. This will help us see that you can handle the demands of this role effectively.
We think you need these skills to ace Office Support Assistant - 12 Month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, especially in a corporate or legal environment. Emphasize skills like communication, teamwork, and attention to detail.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your previous experiences align with the responsibilities listed. Mention specific examples of your administrative support skills.
Highlight Relevant Skills: In your application, clearly outline your skills related to document management, handling confidential information, and any experience with tools like Chrome River. This will demonstrate your capability for the tasks required.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-written application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Cleary Gottlieb Steen & Hamilton
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled that align with the responsibilities listed in the job description, such as document support and managing expenses.
✨Demonstrate Teamwork and Flexibility
Since the role involves collaboration with various teams, share examples of how you've successfully worked in a team environment. Emphasize your flexibility and ability to adapt to changing priorities.
✨Communicate Clearly and Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, especially when discussing your experience with handling confidential information and liaising with different service teams.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing tight deadlines or prioritizing multiple tasks. Think of examples from your past experiences that demonstrate your problem-solving abilities and attention to detail.
