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- Tasks: Support our Managing Director and ensure smooth office operations while managing various tasks.
- Company: Join a dynamic team in a supportive and engaging work environment.
- Benefits: Flexible part-time hours, competitive pay, and opportunities for professional growth.
- Why this job: Be the backbone of our office and make a real difference in daily operations.
- Qualifications: Strong organisational skills, IT proficiency, and excellent communication abilities.
- Other info: Ideal for proactive individuals looking to grow in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a proactive and highly organised Office Manager & Executive Assistant to support our Managing Director and ensure smooth operations within our office. This role requires a versatile individual who can manage office administration, IT requirements, compliance, marketing, and executive support. Part Time hours would be considered on a minimum 3 day basis.
Key Responsibilities:
- Office Management & IT: Assist the Managing Director (MD) and shareholders with office and building-related queries. Oversee office and IT requirements, ensuring efficient management and resolution of issues. Implement and manage business and IT changes within the office. Manage office supplies, equipment, and budgets, ensuring cost-effectiveness.
- Executive Support: Manage the MD's inbox, calendar, and personal requests, ensuring timely responses and scheduling. Arrange meetings, manage holiday calendars, and prepare monthly management meetings with detailed minutes. Provide PA support including diary management and ad-hoc tasks for the MD.
- Reporting & Data Management: Prepare and develop the monthly sales presentation and various business reports. Monitor and report on key business metrics, including sales figures, timesheet submissions, and LinkedIn usage. Manage and maintain the Bullhorn database, conducting regular checks and pulling necessary reports.
- Compliance & HR: Assist in providing an active compliance service, ensuring adherence to client and candidate regulations. Support onboarding and offboarding processes, including setup of office supplies, systems, and IT access. Keep client and candidate information up to date, ensuring compliance with current legislation.
- Marketing & Social Media: Manage the Clearwater website and social media platforms, ensuring content is professional and engaging. Produce marketing materials and analyze data from various platforms to optimize engagement.
- Event Coordination: Organize company events and conferences, including booking transport, accommodation, and presenting proposals. Serve as the main point of contact during company events and job fairs.
- Accounting Support: Assist with sales and pay invoices, contractor runs, and client setups. Handle payment queries and track delivery deals.
Skills & Experience Required:
- Demonstrated initiative, motivation, and a commitment to assigned tasks.
- Discretion in handling confidential and HR matters.
- Excellent interpersonal, organizational, and IT skills.
- Strong written and verbal communication skills, with a focus on professionalism.
- Problem-solving abilities and adaptability in a fast-paced environment.
- Experience in office management, IT systems, and database management.
- Understanding of Clearwater values and a commitment to the success of the firm.
Please apply as directed.
Office Manager in Langley Green employer: Clearwater People Solutions
Contact Detail:
Clearwater People Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Langley Green
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and think about how your skills align with what they’re looking for. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in office management and how you can contribute to smooth operations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Manager in Langley Green
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills, IT experience, and any relevant office management roles you've had. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific responsibilities from the job description and how your past experiences align with them. Let us know what excites you about working with us!
Showcase Your Communication Skills: Since strong written communication is key for this position, make sure your application is clear and professional. Check for typos and ensure your tone matches the friendly yet professional vibe we have at StudySmarter. We love a well-presented application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Clearwater People Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with office management, IT requirements, and compliance processes. This will help you answer questions confidently and demonstrate your proactive approach.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses. This will highlight your organisational skills and ability to handle the diverse responsibilities of the role.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as managing conflicting schedules or resolving IT issues, and prepare your strategies for handling them effectively.
✨Demonstrate Your Communication Skills
Since the role involves a lot of communication, be prepared to showcase your written and verbal skills. Bring along samples of reports or presentations you've created, and practice articulating your thoughts clearly during the interview to leave a lasting impression.
