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- Tasks: Join our team as a Bid Coordinator, managing bids and proposals with precision.
- Company: Clearwater People Solutions Ltd is a dynamic company focused on business development.
- Benefits: Enjoy a full-time role with flexible onsite work options and a collaborative environment.
- Why this job: Be part of a creative team, enhancing your skills while contributing to impactful projects.
- Qualifications: Experience in bid coordination and proficiency in Microsoft Office are essential.
- Other info: This role offers opportunities for growth and the chance to work with diverse stakeholders.
The predicted salary is between 28800 - 43200 £ per year.
Job Title: Bid Coordinator
Employment Type: Full-Time, Permanent – 2 days per week onsite
About the Role:
We are looking for a proactive and detail-oriented Bid Coordinator to join our dynamic team. In this role, you will support the Bid Manager in the preparation and submission of bids and proposals, including Expressions of Interest, Statements of Qualifications, Pre-Qualification Questionnaires, and Tenders. You will be responsible for managing incoming enquiries, maintaining bid documentation and systems, and ensuring the smooth running of the bidding process.
As a Bid Coordinator, you will work closely with various stakeholders to coordinate tender activities, manage timelines, and contribute to the success of our business development efforts.
Key Responsibilities:
Business Development and Strategy:
- Coordinate, capture, and allocate all incoming tender enquiries and notices.
- Understand tendering rules, timelines, and responsibilities.
- Support bid/no-bid meetings, assisting with bid information, taking minutes, and following up on actions.
- Ensure the smooth management of all tender activities, including the coordination of quality and pricing elements of bids.
- Schedule and manage regular meetings to ensure all stakeholders adhere to timelines; escalate issues to the Bid Manager as needed.
- Gather feedback from clients regarding successful and unsuccessful bid submissions to improve future proposals.
- Collaborate with the Bid Manager and departmental leads to support the production of bid and PQQ documents.
- Maintain and organise all bid-related documentation and systems.
Process and Working Practices:
- Build strong working relationships with all divisions within the company.
- Adhere to company policies, procedures, and working practices.
- Prioritise health and safety for yourself and others, ensuring safe use of work equipment and systems.
- Perform other reasonable duties as required.
Skills & Competencies:
Key Competencies and Behaviours:
- Experience in a similar bid coordination role
- High proficiency in Microsoft Office packages (Word, Excel, Outlook, PowerPoint, SharePoint).
- Exceptional attention to detail and a commitment to producing high-quality work.
- Creative and innovative approach to bid design and submissions.
- Strong team player with the ability to work efficiently within a multi-disciplinary environment.
- Highly organised with the ability to meet deadlines and manage workloads effectively.
- Excellent communication skills, both written and verbal.
- Ability to demonstrate flexibility to meet the needs of the tender programme.
- Capable of working independently as well as collaborating with a team.
Communication & Interpersonal Skills:
- Excellent written and verbal communication, with strong presentation skills.
- Strong interpersonal and rapport-building abilities.
- Active listener, able to understand the needs of clients and colleagues.
Technical Skills & Knowledge:
- Strong problem-solving and analytical abilities.
- High level of administrative and organisational skills.
- Proficient in Excel, Word, and Outlook, with confidence in using departmental systems and databases.
- Knowledge of Adobe InDesign is desirable.
Please apply as directed!
Clearwater People Solutions Ltd | Bid Coordinator employer: Clearwater People Solutions Ltd
Contact Detail:
Clearwater People Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clearwater People Solutions Ltd | Bid Coordinator
✨Tip Number 1
Familiarize yourself with the specific tendering rules and processes relevant to Clearwater People Solutions. Understanding these nuances will not only help you in your role but also demonstrate your proactive approach during interviews.
✨Tip Number 2
Highlight your experience with Microsoft Office, especially Excel and Word, as these are crucial for managing bid documentation. Consider preparing examples of how you've used these tools effectively in past roles.
✨Tip Number 3
Showcase your ability to build strong working relationships by preparing anecdotes that illustrate your teamwork skills. This is essential for coordinating with various stakeholders in the bidding process.
✨Tip Number 4
Demonstrate your attention to detail by discussing specific instances where your meticulousness led to successful outcomes in previous projects. This will resonate well with the expectations for a Bid Coordinator.
We think you need these skills to ace Clearwater People Solutions Ltd | Bid Coordinator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Bid Coordinator. Familiarize yourself with the key tasks mentioned in the job description, such as managing tender enquiries and coordinating bid activities.
Tailor Your CV: Customize your CV to highlight relevant experience in bid coordination or similar roles. Emphasize your proficiency in Microsoft Office and any experience with bid documentation and processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and communication skills. Mention specific examples of how you've successfully managed bids or worked collaboratively in a team environment.
Highlight Key Competencies: In your application, make sure to address the key competencies listed in the job description, such as problem-solving abilities, organizational skills, and your capacity to work under pressure. This will demonstrate that you are a strong fit for the role.
How to prepare for a job interview at Clearwater People Solutions Ltd
✨Showcase Your Attention to Detail
As a Bid Coordinator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature led to successful bid submissions or improved processes.
✨Demonstrate Your Communication Skills
Since the role requires excellent written and verbal communication, practice articulating your thoughts clearly. You might be asked to present a past project or explain how you would handle a specific tender situation.
✨Familiarize Yourself with Tender Processes
Research the tendering rules and processes relevant to the industry. Being knowledgeable about these aspects will show your proactive approach and readiness for the role.
✨Highlight Your Team Collaboration Experience
The job emphasizes working closely with various stakeholders. Prepare to share examples of how you've successfully collaborated in a team setting, especially in high-pressure situations.
