Procurement Officer (ADA/Medium sites) - London/South East and the East of England (Ref:CRH239)

Department: Property Procurement

Reporting to: ADA / Procurement Team Leader

Location: London/South East and the East of England

Contract type: Permanent

Hours of work: 40 hours p/w (Mon - Friday, 8:30am - 5pm)

Salary: £33,000.00 - £36,000.00 per annum plus £3,500 area allowance

Must hold a full UK Driving Licence and access to a vehicle.

The Procurement Officer manages an assigned caseload and travels accordingly to meet stakeholders and team members to support the organisation in achieving its procurement targets. The Procurement Officer builds relationships with prospective and existing clients, sources properties for the organisation to procure for long-term contracts. The Procurement Officer is responsible for carrying out procurement administration and meeting key performance objectives as well as sourcing targets.

• Manage the supply of property through accommodation partners, ensuring adherence to agreed levels and standards and in line with supply chain contracts.
• Create and maintain effective partnerships with local authority senior EHO’s and other regional stakeholders ensuring compliance with relevant UK legislation.
• Develop and maintain close working relationships with stakeholders.
• Work with the Regional Operations Manager and Head of Procurement Services to ensure the portfolio allows maximum efficiency of bed spaces in line with contractual and company requirements.
• Ensure values, ethical standards, policies and procedures are met.
• Manage and report on performance targets and KPI’s to ensure the contract is being delivered to company and authority standards as well as legislative requirements.
• Create a culture of continuous improvement and sharing of best practice across the supply chain to optimise service delivery and business excellence.
• Engender a positive health and safety culture to agreed standards.
• Administration of the property procurement department, ensuring all records are maintained in line with company procedure.
• Ensure property handover and sign-off processes and procedures are followed.
• Ensure CRH portfolio is fully compliant with Local Authority, UKVI and all other regulatory body legislation.
• Answer daily telephone calls, emails and daily enquiries from landlords and agents.
• Ensure all Local Authority notices received are dealt with in the prescribed manner.
• To ensure internal audit and compliance criteria are met and that all activities conform to agreed company systems, policies and procedures.

Connect and Collaborate:

• Work closely with your line manager and team members.
• Collaborate with others, attending meetings as required.
• Support team members and provide on-the-job training.
• Provide cover for other staff as agreed by line manager.

Responsive:

• Keep up to date with all written and verbal communications (i.e. emails/messages/calls).
• Ensure all records are maintained and kept up to date according to company policies and procedures.

Talented:

• Monitor own work levels, progress and development in the role.
• Undertake all core learning and development programmes as required.
• Undertake relevant learning according to agreed Personal Development Plan.
• Respond and adapt to organisational change in a positive and proactive manner.

Trusted:

• All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not disclosed to any third party unless that third party has been specifically authorized by Clearsprings Group to receive that information and has entered into a confidentiality agreement.
• All employees to be aware of and adhere to remote working policies.

Agile and Diverse:

• Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project.
• Be responsive and ready for any other duties within the scope of responsibility and ability.
• Be responsive and positive about organisational change and manage any team resistance to change effectively.
• Flexible approach to deal with short notice changes to requirements, adapting style and priorities to meet deadlines.

Professional:

• Maintain a good understanding of the legislation of the contract.
• Provide clear and concise leadership and direction.
• Always remain professional via written, verbal and non-verbal communication.
• Follow MST etiquette policy and ensure all team members do the same.

Benefits:

• 25 days annual leave plus national bank holidays.
• Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships).
• Life Cover (2 x basic salary).
• 6-month probation period.
• Employer pension contribution (4% employer, 4% employee).
• Laptop/Phone/other equipment if required as part of job role.
• Referral Scheme.

Diversity Statement:

Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Modern Slavery Statement:

Clearsprings Group conducts robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.

Safeguarding Statement:

Clearsprings Group is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all employees to share this commitment. All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.

We reserve the right to close the advert early if there is a higher level of interest than expected.