Property Procurement officer/Special Requirement\'s - London (Ref:CRH231)

Overview

Department: Property Procurement

Reporting to: Procurement Team Leader

Location: Contract wide coverage, but predominantly London

Contract type: Permanent

Hours of work: 40 hours p/w (Mon - Friday, 8.30am - 5pm)

Salary: £32,100.00 - £35,845.00 per annum plus £3,500 area allowance

Must hold a full UK Driving Licence and access to a vehicle.

The Procurement Officer manages an assigned caseload and travels accordingly to meet Stakeholders and Team Members to support the organisation in achieving its procurement targets. The Procurement Officer builds relationships with prospective & existing clients, sources properties for the organisation to procure for long term contracts. The Procurement Officer is responsible for carrying out procurement administration and meeting key performance objectives as well as sourcing targets.

Responsibilities

• Manage the supply of property through accommodation partners, ensuring adherence to agreed levels and standards and in line with supply chain contracts.
• Create & maintain effective partnerships with local authority senior EHO's and other regional stakeholders ensuring compliance with relevant UK legislation.
• Develop and maintain close working relationships with stakeholders.
• Work with the Regional Operations manager and Head of Procurement Services to ensure the portfolio allows maximum efficiency of bed spaces in line with contractual and company requirements.
• Ensure values, ethical standards, policies and procedures are met.
• Manage and report on performance targets and KPI's to ensure the contract is being delivered to company and Authority standards as well as legislative requirements.
• Create a culture of continuous improvement and sharing of best practice across the supply chain to optimise service delivery and business excellence.
• Engender a positive health and safety culture to agreed standards.
• Administration of the property procurement department, ensuring all records are maintained in line with company procedure.
• Ensure property handover & sign off processes and procedures are followed.
• Ensure CRH portfolio is fully compliant with Local Authority, UKVI and all other regulatory body legislation.
• Answer daily telephone calls, emails and daily enquiries from landlords and agents.
• Ensure all Local Authority notices received are dealt with in the prescribed manner.
• To ensure internal audit and compliance criteria are met and that all activities conform to agreed company systems, policies and procedures.
• Evaluate properties to determine suitability for wheelchair users or other accessibility needs.
• Negotiate with landlords and agents to secure favourable terms and agreements, for litigation-related properties with unique needs.
• Advise landlords/agents on necessary modifications to meet accessibility requirements or specific case needs.
• Maintain detailed records of property listings, including dates/times of identification, contact establishment, and follow-ups.
• Proactively document and chase landlords/agents for updates and actions required.
• Meeting deadlines for court cases by providing suitable properties.
• Regularly sourcing properties for urgent court cases in a timely manner.
• Able to work under pressure and deliver on time.
• Report/Work/support closely with the Special Administrator, providing regular updates and feedback, in a timely manner.
• Identify and source suitable properties for litigation cases, presenting findings in meetings with clarity and confidence.

Connect and Collaborate

• Work closely with your line manager and team members.
• Collaborate with others, attending meetings as required.
• Supporting team members and provide on-the-job training.
• Provide cover for other staff as agreed by line manager.

Responsive

• Keep up to date with all written and verbal communications (i.e. emails/messages/calls).
• Ensure all records are maintained and kept up to date according to company policies and procedures.

Talented

• Monitor own work levels, progress and development in the role.
• Undertake all core learning and development programmes as required.
• Undertake relevant learning according to agreed Personal Development Plan.

Trusted

• All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement.

Agile and Diverse

• Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project.

Professional

• Maintain a good understanding of the legislation of the contract.
• 25 days annual leave plus national bank holidays.
• Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships).
• Life Cover (2 x basic salary).
• 6-month probation period.
• Employer pension contribution (4% employer, 4% employee).
• Laptop/Phone/other equipment if required as part of job role.
• Referral Scheme.

Diversity Statement

Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Modern Slavery Statement

Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.

Safeguarding Statement

Clearsprings Group is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment. All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.

We reserve the right to close the advert early if there is a higher level of interest than expected.