An excellent opportunity has arisen for an experienced Administration Assistant to join a busy professional services team in York. This is a varied role where you will provide essential administrative, reception and office support, helping to ensure the smooth day-to-day running of the office. You will be a key point of contact for clients, visitors and colleagues, so a professional and approachable manner is essential. The Role Reporting to the HR & Office Manager, you will support the wider business with a range of administrative, reception and facilities responsibilities. Reception & Administration * Act as the first point of contact for clients and visitors. * Manage a busy reception area and multi-line telephone system. * Manage the storage and retrieval of files, deeds and Wills, ensuring accurate records are maintained. * Record the removal and return of files, deeds and Wills. * Scan and archive closed files and maintain accurate records. * Carry out general administrative duties including photocopying, scanning and document distribution. * Monitor and respond to web enquiries. Office & Facilities * Ensure reception equipment is operational and report any maintenance issues. * Order and maintain stationery and office consumables. * Arrange couriers and deliveries, including urgent collections and deliveries where required. * Obtain quotes and place orders for office furniture. * Assist with general office maintenance and report any defects. * Prepare meeting rooms and arrange refreshments and catering. * Carry out weekly fire alarm testing. Financial & Compliance * Manage receipts for cash and cheque payments received at reception. * Handle petty cash and banking duties. * Process credit and debit card payments and complete end-of-day reports. * Distribute payment receipts to relevant colleagues. * Organise swears and take certified copies of identification documents. Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial. Please Note: Due to the number of applications we receive we may be unable to respond to every application directly
Administration Assistant in York employer: Clear Legal & Financial Recruitment
Join a dynamic and supportive team in Belper, where your role as a Legal Secretary will be valued and rewarded. With a strong focus on employee wellbeing, we offer a health cash plan, generous annual leave, and opportunities for professional development, ensuring you thrive in a fast-paced environment. Our commitment to exceptional customer service and a collaborative work culture makes us an excellent employer for those seeking meaningful and fulfilling careers in the legal sector.
Contact Details:
Clear Legal & Financial Recruitment Recruitment Team
