At a Glance
- Tasks: Be the friendly face of our office and keep everything running smoothly.
- Company: Join a forward-thinking professional services firm in Exeter.
- Benefits: Full training, supportive team, and great development opportunities.
- Other info: Perfect for those looking to kickstart their career in a dynamic environment.
- Why this job: Make a real impact as the first point of contact for clients and visitors.
- Qualifications: Strong communication skills and a positive attitude are key.
The predicted salary is between 25000 - 30000 £ per year.
Our client is a well-established and forward-thinking professional services firm, seeking a Graduate Receptionist & Facilities Coordinator to join their Exeter office. This is a front-of-house and office coordination role acting as the first point of contact for visitors and supporting the smooth day-to-day running of the workplace. The position offers full training, a supportive team environment, and strong opportunities for development within a growing organisation.
The Role
You will be responsible for providing a professional and welcoming front-of-house service while ensuring the efficient coordination of office facilities and administrative support. Acting as a key support within the office, you will help maintain a well-organised, safe, and efficient working environment.
Key responsibilities include:
- Acting as first point of contact for visitors, clients, and incoming calls, providing a professional and welcoming reception service
- Coordinating day-to-day office facilities, including liaising with contractors, suppliers, and maintenance providers
- Supporting general office administration including post, stock control, and meeting room management
- Assisting with health & safety compliance, access control, and basic facilities reporting
- Preparing meeting rooms and supporting internal and client meetings, including basic event coordination
- Providing ad hoc administrative support to the wider office team and management
About You
- Strong communication skills with a professional telephone manner
- Highly organised with excellent attention to detail
- Confident using Microsoft Office (Outlook, Word, Excel)
- Proactive, reliable, and able to manage multiple priorities
- Comfortable working in a client-facing environment
- Team-oriented with a positive, can-do attitude
- Previous reception, facilities, or administrative experience is beneficial but not essential
Should you have any questions or wish to apply please do not hesitate to contact Clear IT Recruitment Limited.
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful.
Graduate Receptionist and Facilities Coordinator in Exeter employer: Clear IT Recruitment
Join a well-established and forward-thinking professional services firm in Exeter, where you will thrive in a supportive team environment that prioritises employee growth and development. As a Graduate Receptionist & Facilities Coordinator, you will benefit from comprehensive training and the opportunity to make a meaningful impact as the first point of contact for clients and visitors, all while enjoying a dynamic workplace culture that values organisation and professionalism.
StudySmarter Expert Advice🤫
We think this is how you could land Graduate Receptionist and Facilities Coordinator in Exeter
✨Tip Number 1
Make sure you research the company before your interview. Knowing their values and recent projects can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role is all about being the first point of contact, having a friendly and professional manner will go a long way. Try role-playing with a friend to get comfortable.
✨Tip Number 3
Be prepared to discuss how you handle multiple tasks. This job requires excellent organisation, so think of examples from your past experiences where you successfully juggled different responsibilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it’s a great way to reiterate your interest in the role.
We think you need these skills to ace Graduate Receptionist and Facilities Coordinator in Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight any relevant reception or administrative experience, even if it's from part-time jobs or internships.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention why you’re a great fit for the Graduate Receptionist & Facilities Coordinator position and how you can contribute to the team.
Show Off Your Communication Skills:Since this role involves being the first point of contact, make sure your written application showcases your strong communication skills. Keep your language professional yet friendly, just like you would in person!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Clear IT Recruitment
✨Know the Company
Before your interview, take some time to research the firm. Understand their values, culture, and recent developments. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Practice Your Communication Skills
Since this role involves being the first point of contact, practice your professional telephone manner and face-to-face communication. You could even do mock interviews with friends or family to get comfortable with articulating your thoughts clearly and confidently.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and stay organised. Think of specific examples from your past experiences where you successfully coordinated events or managed office tasks. This will demonstrate your ability to handle the responsibilities of the role.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or what a typical day looks like. This shows your enthusiasm for the position and helps you gauge if the company is the right fit for you.
