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For Companies At a Glance
- Tasks: Support Lead Partners with admin tasks and client hospitality in a dynamic office.
- Company: Top 50+50 firm of Accountants with a vibrant team culture.
- Benefits: Flexible working, generous leave, annual salary reviews, and health schemes.
- Why this job: Join a supportive team and develop your skills in a professional environment.
- Qualifications: Strong communication skills and experience in admin or customer-facing roles.
- Other info: Hybrid working options and excellent career progression opportunities.
The predicted salary is between 28800 - 43200 £ per year.
Overview
My client is an Age Top 50+50 firm of Accountants based in the South West, with over 300 team members across 16 offices. They are looking for an Administrator to join them on a permanent basis in their Plymouth office. This role is to provide administrative support to the Lead Partners and help support the continued growth of the office.
Responsibilities
- Providing ad hoc accounts, administration, and secretarial support for the local team reporting to the Partner of the office.
- Managing meeting room diaries, room set ups and close downs.
- Hospitality for clients including meeting, greeting, arranging parking and refreshments.
- Answering phones, main switchboard, and intercom; directing calls, and taking and passing on messages accurately and efficiently.
- Handling and dealing with daily post, filing, and communicating.
- Handling and dealing with the main Crediton office email inbox; distributing emails to the right contacts.
- Taking payments from clients over the phone or in person.
- Maintaining our office petty cash receipts and payments; dealing with client bankings.
- Upkeep and communication of key office information including (but not limited to) suppliers, contractors, services, utilities, emergency shut offs and general maintenance management details.
- Checking Registered Office Board.
- Ensuring office supplies are up to date, made and items in stock.
- Onboarding processes associated with our new clients; contacting clients to obtain money laundering ID and perform checks; liaise with clients and team members to obtain essential information to set up clients on our internal systems.
Requirements
- Resilient, able to multi-task, and work independently / flexibly.
- Adaptable, organised, and conscientious.
- Takes the initiative, ability to prioritise, and meet deadlines.
- Discrete, professional, and team orientated in approach.
- Passionate about all areas of internal and external service
- Efficient and accurate typing skills and processing.
- Excellent oral and written communication.
- Sound working knowledge of technology including MS Word, Excel, PowerPoint, and Outlook is essential for this role.
- Recent experience of working in a similar position or customer / client facing administrative role.
Terms / Benefits
- 36.25 hours per week (Hybrid and Flexible working may be available).
- 20 days annual leave plus bank holidays increasing to 25 days annual leave after three years\’ service.
- Annual salary review.
- Death in service 3 x annual salary.
- Access to Westfield Rewards and Health scheme.
- 24-hour external Employee Assistance Programme helpline.
- Flexible benefits including Buy and Sell holiday, Cycle to Work, Payroll Charity Giving and Private Medical Insurance.
- Pension 3% rising to 4% (but matched up to 6% after 4 years\’ service).
How to apply
Should you have any questions or wish to apply please do not hesitate to contact Clear IT Recruitment Limited.
Please Note: Due to the number of applications we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful.
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Administrative Assistant employer: Clear IT Recruitment
Contact Detail:
Clear IT Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their team.
✨Tip Number 3
Practice your communication skills! As an Administrative Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experience and skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience and skills that match the job description, like your organisational abilities and communication skills.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the role and how you can contribute to the team. Keep it concise but engaging, and don’t forget to mention why you want to work with us at StudySmarter.
Show Off Your Tech Skills: Since the role requires a sound working knowledge of MS Office, make sure to mention any specific software skills you have. If you've used tools like Excel or PowerPoint in previous roles, give examples of how you’ve used them effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Clear IT Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like managing diaries, handling communications, and supporting the team. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Multi-Tasking Skills
Since the role requires resilience and the ability to juggle multiple tasks, prepare examples from your past experiences where you've successfully managed several responsibilities at once. This will highlight your adaptability and organisational skills, which are crucial for this position.
✨Communicate Clearly and Professionally
Excellent oral and written communication is key for this job. Practice articulating your thoughts clearly and concisely. During the interview, be sure to listen carefully and respond thoughtfully, as this will reflect your professionalism and attention to detail.
✨Demonstrate Your Tech Savvy
The job requires a sound working knowledge of MS Office tools. Brush up on your skills in Word, Excel, PowerPoint, and Outlook. You might even want to mention specific features or functions you’re comfortable with, as this shows you’re prepared and tech-savvy, which is a big plus for any administrative role.