At a Glance
- Tasks: Be the friendly face of our office and keep everything running smoothly.
- Company: Join a forward-thinking professional services firm in Exeter.
- Benefits: Full training, supportive team, and great development opportunities.
- Other info: Dynamic role with opportunities to grow within a thriving organisation.
- Why this job: Make a real impact as the first point of contact for visitors.
- Qualifications: Strong communication skills and a positive attitude are key.
The predicted salary is between 25000 - 30000 £ per year.
Our client is a well‑established and forward‑thinking professional services firm, seeking a Graduate Receptionist & Facilities Coordinator to join their Exeter office. This is a front‑of‑house and office coordination role acting as the first point of contact for visitors and supporting the smooth day‑to‑day running of the workplace. The position offers full training, a supportive team environment, and strong opportunities for development within a growing organisation.
The Role
- You will be responsible for providing a professional and welcoming front‑of‑house service while ensuring the efficient coordination of office facilities and administrative support.
- Acting as a key support within the office, you will help maintain a well‑organised, safe, and efficient working environment.
Key Responsibilities
- Acting as first point of contact for visitors, clients, and incoming calls, providing a professional and welcoming reception service.
- Coordinating day‑to‑day office facilities, including liaising with contractors, suppliers, and maintenance providers.
- Supporting general office administration including post, stock control, and meeting room management.
- Assisting with health & safety compliance, access control, and basic facilities reporting.
- Preparing meeting rooms and supporting internal and client meetings, including basic event coordination.
- Providing ad hoc administrative support to the wider office team and management.
About You
- Strong communication skills with a professional telephone manner.
- Highly organised with excellent attention to detail.
- Confident using Microsoft Office (Outlook, Word, Excel).
- Proactive, reliable, and able to manage multiple priorities.
- Comfortable working in a client‑facing environment.
- Team‑oriented with a positive, can‑do attitude.
- Previous reception, facilities, or administrative experience is beneficial but not essential.
Graduate Receptionist and Facilities Coordinator in Exeter employer: Clear IT Recruitment Ltd
Join a well-established and forward-thinking professional services firm in Exeter, where you will be welcomed into a supportive team environment that prioritises your growth and development. As a Graduate Receptionist and Facilities Coordinator, you will receive comprehensive training and have the opportunity to contribute to a smooth-running workplace while enhancing your skills in a dynamic setting. With a focus on professionalism and teamwork, this role offers a unique chance to make a meaningful impact from day one.
StudySmarter Expert Advice🤫
We think this is how you could land Graduate Receptionist and Facilities Coordinator in Exeter
✨Tip Number 1
First impressions matter! When you walk into an interview, make sure to greet everyone with a smile and a friendly hello. It sets a positive tone and shows you're approachable, which is key for a front-of-house role.
✨Tip Number 2
Be prepared to showcase your organisational skills. Bring examples of how you've managed multiple tasks or coordinated events in the past. This will demonstrate your ability to handle the day-to-day office facilities efficiently.
✨Tip Number 3
Don’t forget to ask questions during your interview! It shows your interest in the role and helps you understand the company culture better. Plus, it’s a great way to highlight your proactive attitude.
✨Tip Number 4
Finally, apply through our website! We love seeing candidates who take the initiative to connect directly with us. It shows you're serious about the opportunity and ready to join our supportive team.
We think you need these skills to ace Graduate Receptionist and Facilities Coordinator in Exeter
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression, especially for a front-of-house role.
Tailor Your CV and Cover Letter:Make sure to customise your CV and cover letter for this specific role. Highlight any relevant experience or skills that match the job description, like your communication skills or organisational abilities. We love seeing how you fit into our team!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. Remember, we’re looking for someone who can manage multiple priorities, so show us you can communicate effectively!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’ll be set!
How to prepare for a job interview at Clear IT Recruitment Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the firm. Understand their values, services, and recent achievements. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Practice Your Front-of-House Skills
Since this role is all about being the first point of contact, practice your greeting and telephone manner. You might even want to role-play with a friend to get comfortable with handling different types of visitors and calls. A warm, professional approach can make a great impression!
✨Show Off Your Organisational Skills
Be ready to discuss how you manage multiple tasks and priorities. Think of examples from your past experiences where you successfully coordinated events or managed office supplies. Highlighting your organisational skills will demonstrate that you can keep the workplace running smoothly.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, training opportunities, or what a typical day looks like. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
