At a Glance
- Tasks: Join our team as a Legal Secretary, supporting fee-earners with administrative tasks and file management.
- Company: We're a busy legal firm in Battle, East Sussex, dedicated to providing excellent client service.
- Benefits: Enjoy a friendly work environment and opportunities for personal development.
- Why this job: This role offers hands-on experience in a legal setting, perfect for ambitious individuals eager to learn.
- Qualifications: Must be computer literate, with good keyboard skills and recent office experience; legal office experience is a plus.
- Other info: Ideal for high school or college students looking to kickstart their career in law.
The predicted salary is between 28800 - 43200 Β£ per year.
My client is searching for a Legal Secretary to join their Battle, East Sussex offices. Due to business demand, a new position has arisen for a full-time Legal Secretary to join their busy team to provide administrative and secretarial support to the firm's fee-earners.
The roleβs responsibilities include but are not limited to:
- A willingness to learn to support the Fee Earner in the management of the secretarial workload, ensuring that the priorities of the department are met.
- To support Fee Earners in the production of files by typing work as directed.
- To support Fee Earners in the maintenance of files by effective file management.
- Linking post to client.
- Using Case Management/Ledger Systems.
- Verifying client identification in accordance with company Laundering Policy Guidelines.
- Opening Files and issuing initial documentation/client care forms.
- Reviewing files ready for archiving/closing files.
- To assist Fee Earners in the management of case-load by dealing with file related queries either face to face or by telephone.
- To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.
- To assist in general office administration and in the locating of files when necessary.
- To undertake photocopying when necessary.
- To answer external/internal telephone calls efficiently and politely and take messages, as and when necessary.
- To ensure that all internal methods, systems, policies and procedures are adhered to.
- To manage own work allocation, productivity and quality of work with minimum supervision.
- To manage own and Fee Earner diary and update completions calendar.
Person Specification:
- Computer literate with good keyboard skills and a working knowledge of using software packages.
- Recent practical experience of using word processing packages (preferably Microsoft Word).
- Recent practical experience of working in an office environment.
- Practical experience of handling client enquiries both by telephone and face to face.
- Working knowledge of using photocopiers.
- An ideal role for an ambitious experienced Legal Secretary looking to work for a busy and friendly business.
- Practical experience of working in a legal office environment. (Desirable)
- Experience of working in a networked Windows environment. (Desirable)
- Demonstrates a commitment to personal development. (Desirable)
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment.
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.
Legal Secretary - Conveyancing employer: Clear IT Recruitment Limited
Contact Detail:
Clear IT Recruitment Limited Recruiting Team
StudySmarter Expert Advice π€«
We think this is how you could land Legal Secretary - Conveyancing
β¨Tip Number 1
Familiarise yourself with the specific software and case management systems used in legal environments. If you can demonstrate your proficiency in these tools during an interview, it will show that you're ready to hit the ground running.
β¨Tip Number 2
Network with professionals in the legal field, especially those who work in conveyancing. Attend local legal events or join online forums to connect with potential colleagues and learn more about the role.
β¨Tip Number 3
Prepare to discuss your previous experiences in handling client enquiries. Be ready to share specific examples of how you've managed client interactions effectively, as this is crucial for a Legal Secretary role.
β¨Tip Number 4
Show your enthusiasm for personal development. Mention any relevant courses or training you've undertaken, as well as your willingness to learn new skills that will benefit the team and enhance your performance.
We think you need these skills to ace Legal Secretary - Conveyancing
Some tips for your application π«‘
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles, particularly in conveyancing. Emphasise your skills in file management, client communication, and any software proficiency that aligns with the job description.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your previous experiences have prepared you for this role and express your enthusiasm for working in a busy legal environment.
Highlight Relevant Skills: In your application, focus on your computer literacy, keyboard skills, and experience with word processing software. Mention any familiarity with case management systems or legal office environments to strengthen your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Secretary role.
How to prepare for a job interview at Clear IT Recruitment Limited
β¨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Legal Secretary in Conveyancing. Familiarise yourself with tasks like file management, client communication, and using case management systems. This will help you answer questions confidently and demonstrate your enthusiasm for the role.
β¨Showcase Your Computer Skills
Since the job requires good keyboard skills and experience with software packages, be prepared to discuss your proficiency with tools like Microsoft Word. You might even want to mention any specific projects where you've used these skills effectively.
β¨Prepare for Client Interaction Scenarios
As you'll be dealing with clients both face-to-face and over the phone, think of examples from your past experiences where you handled client queries successfully. Highlight your ability to communicate politely and efficiently, as this is crucial for the role.
β¨Demonstrate Your Organisational Skills
The role involves managing your own workload and supporting Fee Earners with their diaries. Be ready to discuss how you prioritise tasks and manage time effectively. Providing examples of how you've kept things organised in previous roles will show that you're up for the challenge.