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- Tasks: Support a Senior Solicitor with administrative tasks and client interactions.
- Company: Join a dynamic legal team in Winchester, specialising in commercial property.
- Benefits: Enjoy a collaborative work environment and opportunities for professional growth.
- Why this job: Gain hands-on experience in law while working with a supportive team.
- Qualifications: Previous legal secretary experience and strong audio typing skills required.
- Other info: Ideal for those looking to kickstart their career in the legal field.
The predicted salary is between 24000 - 36000 £ per year.
A fantastic opportunity has arisen for an experienced Commercial Property Legal Secretary to join my clients team in their Winchester, Hampshire offices.
Job Purpose
To assist the allocated fee earner in their day to day running of a caseload.
Job Duties
You are appointed to assist the members of the Commercial Conveyancing practice area in carrying out their duties and responsibilities. You will be expected to work as a team member within your practice area and the firm. The purpose of the role is to support a Senior Solicitor and Legal Executive undertaking administrative work and minor fee earning work and the preparation of standard documents.
Key Responsibilities:
- Attending to clients in person and on the phone taking messages and assisting where appropriate;
- Managing file opening, closure and archiving;
- Assisting with paperwork and completion processes;
- Accurate production of correspondence and documentation including through the use of digital dictation;
- Completing accounts paperwork;
- Photocopying, scanning, faxing, printing, filing and other general administrative tasks;
- Undertake file closure activity ensuring balances are appropriately actioned and client confirmation is issued;
- Produce draft letters and emails to send clients and external organisations;
- Prepare mail and enclosures for dispatch;
- Opening, closing and retrieval of client files;
- Providing quotes to prospective clients;
- General secretarial duties such as booking appointments and rooms etc;
- Issue the client care letter via email or post;
- Answer telephone and take messages;
- Audio/copy typing of letters and forms/documents;
- Confidence with IT systems to include Microsoft Word, Excel and ideally PowerPoint;
Skills & Experience:
- Fast and accurate audio typing skills;
- Previous experience working in conveyancing;
- Experience of a case management system;
- Good understanding of the conveyancing process with clear demonstrable experience as a conveyancing secretary or conveyancing executive/assistant;
- Competent user of Word, Outlook and Excel;
- Excellent audio typing skills;
- Previous experience as a Legal Secretary is essential;
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal Recruitment Limited.
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.
Legal Secretary - Commercial Property employer: Clear IT Recruitment Limited
Contact Detail:
Clear IT Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Commercial Property
✨Tip Number 1
Familiarise yourself with the specific software and case management systems used in commercial property law. Highlighting your proficiency in these tools during your interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the legal field, especially those working in commercial property. Attend local legal events or join relevant online forums to make connections that could lead to job opportunities.
✨Tip Number 3
Prepare to discuss your previous experience in conveyancing during the interview. Be ready to provide specific examples of how you've successfully managed caseloads and supported solicitors in past roles.
✨Tip Number 4
Demonstrate your understanding of the conveyancing process by staying updated on current trends and changes in property law. This knowledge will show your commitment to the role and the industry.
We think you need these skills to ace Legal Secretary - Commercial Property
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in commercial property and conveyancing. Emphasise your previous roles as a Legal Secretary, focusing on specific tasks that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the skills required. Mention your audio typing proficiency and familiarity with case management systems, as these are crucial for the position.
Highlight IT Skills: Since the role requires confidence with IT systems, ensure you mention your experience with Microsoft Word, Excel, and any other relevant software. Provide examples of how you've used these tools in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for a Legal Secretary.
How to prepare for a job interview at Clear IT Recruitment Limited
✨Showcase Your Typing Skills
Since fast and accurate audio typing is crucial for this role, be prepared to discuss your typing speed and accuracy. You might even want to bring a sample of your work or mention any relevant software you are proficient in.
✨Demonstrate Your Knowledge of Conveyancing
Make sure you have a solid understanding of the conveyancing process. Be ready to discuss your previous experiences in this area and how they relate to the responsibilities of the role you're applying for.
✨Prepare for Administrative Scenarios
Think about common administrative tasks you’ve handled in the past, such as managing files or preparing documentation. Be ready to provide examples of how you efficiently managed these tasks and any challenges you overcame.
✨Familiarise Yourself with IT Systems
As confidence with IT systems is essential, brush up on your skills with Microsoft Word, Excel, and any case management systems you've used. Be prepared to discuss how you’ve used these tools in your previous roles.
