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- Tasks: Join a dynamic law firm as a General Office Assistant, handling various administrative tasks.
- Company: A reputable law firm in Central London, known for its supportive team environment.
- Benefits: Enjoy perks like life assurance, medical insurance, and a pension scheme after probation.
- Why this job: Gain valuable experience in a professional setting while contributing to a paperless office culture.
- Qualifications: No prior experience needed; just bring enthusiasm, reliability, and a team spirit.
- Other info: Full training provided, making it perfect for students looking to kickstart their career.
The predicted salary is between 24000 - 36000 £ per year.
My client is seeking a General Office Assistant to join their busy team on a permanent basis in Central London. This role reports to the Facilities Manager and is full time office based.
The Role
- Process new deeds/Wills/files etc electronically before sending to storage;
- Deal with retrieval of current deeds/files/Wills etc upon request of fee earners;
- Ad hoc tasks ie retrieving boxes, picking up confidential shredding sacks, laminating, binding documents and delivering personal packages, refreshments and stationery to departments etc;
- Maintain the file destruction programme;
- Convert manual processes into automated/electronic versions;
- Digitise and scan paperwork to make the department as paperless as possible;
- Categorise, scan and distribute post to fee earners/recipients;
- Order bike, small van or international couriers from the suppliers of these services;
- Collect and process outgoing mail;
- Act as a point of contact for any enquiries;
- Photocopy documents and plans as instructed by fee earning departments ensuring accuracy at all times;
- Sign for courier deliveries and scan/deliver items when received;
- Help with the banking run for the Finance team;
- Check minor faults with photocopying machines (e.g. paper jams) and call an engineer if fault persists, replace toner cartridges when necessary;
- Basic maintenance work for example changing a light bulb, roller towel, replacing batteries in door guards or help with moving equipment when required (training will be provided).
Requirements
- The firm are looking for a confident, enthusiastic individual, with good interpersonal skills, who can communicate with members of the firm at all levels.
- Reliability and attending to detail is of primary importance in this role.
- Experience is not necessary as full training will be provided.
- Must have the ability to attend work on a regular basis and be punctual as team working is extremely important.
- Multi-tasking is essential and we require someone who is a good team player, who is fit and able to carry heavy loads.
- A polite telephone manner and helpful attitude is required, and excellent timekeeping is essential.
Other Benefits
- 4x Life Assurance
- Permanent Health Insurance
- Medical Insurance (after successful completion of probation period)
- BUPA Cashplan (after successful completion of probation period)
- BUPA Health Assessment (after successful completion of probation period)
- BUPA Dental
- Auto enrolment in the firm’s Group Personal Pension Scheme (after 1 complete calendar month qualifying period).
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment.
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.
General Office Assistant - Law Firm employer: Clear IT Recruitment Limited
Contact Detail:
Clear IT Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Office Assistant - Law Firm
✨Tip Number 1
Familiarise yourself with the specific tasks mentioned in the job description, such as processing deeds and managing files. This will help you demonstrate your understanding of the role during any interviews or discussions.
✨Tip Number 2
Highlight your interpersonal skills and ability to communicate effectively with various team members. Consider preparing examples from past experiences where you've successfully worked in a team or assisted others.
✨Tip Number 3
Show your enthusiasm for the role by researching the law firm and its culture. Being able to discuss what you admire about the firm can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your reliability and attention to detail, as these are crucial for this position. Think of specific instances where you've demonstrated these qualities in previous roles or situations.
We think you need these skills to ace General Office Assistant - Law Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that align with the responsibilities of a General Office Assistant. Emphasise your attention to detail, ability to multi-task, and any experience with administrative tasks.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the law firm. Mention specific tasks from the job description that you are excited about and explain how your skills make you a great fit for the team.
Highlight Interpersonal Skills: Since good communication is key in this role, ensure you mention your interpersonal skills in both your CV and cover letter. Provide examples of how you've successfully worked in teams or communicated effectively in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the position.
How to prepare for a job interview at Clear IT Recruitment Limited
✨Show Your Enthusiasm
Make sure to express your enthusiasm for the role and the law firm during the interview. A positive attitude can go a long way in demonstrating that you're a good fit for the team.
✨Highlight Your Attention to Detail
Since reliability and attention to detail are crucial for this position, be prepared to provide examples from your past experiences where you demonstrated these skills. This will reassure the interviewers of your capability.
✨Demonstrate Teamwork Skills
As a General Office Assistant, you'll need to work closely with others. Share instances where you've successfully collaborated with a team, showcasing your ability to communicate effectively and support your colleagues.
✨Prepare for Practical Questions
Expect questions related to the specific tasks mentioned in the job description, such as handling mail or managing office supplies. Familiarise yourself with these processes so you can discuss them confidently.
