At a Glance
- Tasks: Support the Managing Director with admin tasks, scheduling, and client communications.
- Company: Dynamic company in London with a focus on teamwork and innovation.
- Benefits: Full-time role with opportunities for growth and a vibrant work culture.
- Other info: Join us for exciting company events and a supportive team atmosphere.
- Why this job: Be at the heart of operations, making a real difference in a fast-paced environment.
- Qualifications: Experience as a PA and strong organisational skills are essential.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for a highly organised and proactive Personal Assistant to provide comprehensive administrative and secretarial support to our Managing Director. This is a varied and fast-paced role requiring exceptional attention to detail, strong communication skills, and the ability to manage competing priorities with discretion and professionalism.
The role also extends into CRM and operational support, helping to keep client, partner, and pipeline administration on track, so that the Managing Director’s time remains focused on revenue generation, strategic partnerships, and key client relationships.
Key Responsibilities
- Diary and Schedule Management
- Managing and coordinating a busy diary, including scheduling meetings, calls, and appointments
- Anticipating conflicts and proactively resolving scheduling issues
- Arranging and coordinating internal and external meetings, including room bookings and video conferencing
- Protecting time for business development and revenue-generating activities
- Acting as a first point of contact, screening calls and emails and responding on behalf of the executive where appropriate
- Managing incoming and outgoing communications efficiently and professionally
- Escalating urgent client, partner, liquidity provider, or internal matters as needed
- Executive Administrative Support
- Preparing agendas, taking minutes, and following up on actions from meetings
- Maintaining accurate filing systems, both electronic and physical
- Tracking completion of actions across the business
- Organising documents, agreements, and correspondence
- Reviewing new agreements, documents, and contracts ahead of signature
- Working with the Marketing team to prepare collateral for new clients, partners, and campaigns
- Support employee wellbeing by creating a pleasant and inclusive working environment
- Organise company events, including annual Christmas and Summer parties, and assist with charity initiatives within the office, fostering team engagement.
- Travel and Logistics (Clear Capital Group Only)
- Organising domestic and international travel arrangements, including flights, hotels, transfers, and itineraries
- Preparing detailed travel packs and ensuring all logistics run smoothly
- Creating and maintaining contacts, companies, and deals within HubSpot
- Updating partnership and sales pipelines
- Tracking follow-ups and opportunities
- Liaising with the GTM team on campaign coordination and partnership pipeline updates
- Operational & Trade Support Administration
- Adding beneficiary and payment details to booking platforms
- Coordinating KYC and onboarding documentation
- Chasing outstanding information from clients and partners
- Assisting with operational paperwork and payment-related administration
- Supporting trade support processes where appropriate
Person Specification
Experience
- Proven experience as a PA
- Experience managing complex diaries and travel arrangements
- Experience using CRM systems, ideally HubSpot, is desirable
Skills
- Exceptional organisational and time management skills
- Strong written and verbal communication skills
- High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to work under pressure and meet tight deadlines
- Comfortable handling confidential client, financial, and operational information
Attributes
- Discreet and professional at all times
- Proactive and uses initiative
- Flexible and adaptable to changing priorities
- Highly accurate with strong attention to detail
Personal Assistant and Executive Support in London employer: Clear Capital Exchange
Join a dynamic and supportive team in the heart of London, where your role as a Personal Assistant will not only enhance your organisational skills but also contribute to the success of our Managing Director. We pride ourselves on fostering a collaborative work culture that values employee wellbeing, offering opportunities for professional growth and engagement through company events and charity initiatives. With a focus on strategic partnerships and client relationships, this position provides a meaningful pathway to develop your career in a fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant and Executive Support in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Clear Capital Exchange!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Clear Capital Exchange.
We think you need these skills to ace Personal Assistant and Executive Support in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Clear Capital Exchange. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Clear Capital Exchange and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Clear Capital Exchange. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Clear Capital Exchange's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Clear Capital Exchange
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Clear Capital Exchange.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Clear Capital Exchange will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Clear Capital Exchange and how you would contribute to adapting HR strategies.
