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- Tasks: Support Partners by managing tasks, scheduling meetings, and organising events.
- Company: Join a well-established firm in Leeds with a strong reputation.
- Benefits: Competitive salary up to £36,000 and opportunities for professional growth.
- Why this job: Be part of a dynamic team, enhancing your organisational skills while making a real impact.
- Qualifications: Experience as a Personal Assistant is essential; strong communication skills are a must.
- Other info: CLD Recruitment promotes equal opportunities and welcomes diverse applicants.
My Client, a well-established firm in Leeds, is looking to recruit a Personal Assistant to join their team.
Main Duties:
- Develop and maintain a system for tracking actions assigned to Partners across various areas, including client work, business development (BD), team management, Partner-specific initiatives, and firm-wide projects.
- Work collaboratively with Partners to regularly review progress on actions, ensuring deadlines are met and priorities remain aligned with business objectives.
- Follow up on outstanding actions and provide timely reminders, offering support or solutions to remove barriers to completion where necessary.
- Monitor inboxes for tasks requiring Partner action, including identifying important emails, answering where appropriate, forwarding emails where necessary, and noting actions and deadlines.
- Help to organise inboxes (as per Partner preference) which may include filtering important emails, deleting junk mail, flagging, filing, etc.
- Answer phone calls on behalf of the Partner, take messages, and divert calls as appropriate.
- Schedule meetings and appointments based on priority and availability, aligning them with the Partner's goals and current business priorities.
- Check for diary conflicts and ensure accommodations are made and noted, including travel, breaks (e.g., lunch), and other considerations.
- Prepare and distribute agendas and documents in advance, gathering input from meeting participants on key discussion points and objectives.
- Book accommodation and transportation for Partners and anyone travelling with the Partner.
- Organise and coordinate both internal and external events, handling venue booking, catering, guest lists, and event materials.
- Liaise with internal teams and external vendors to ensure seamless event execution.
- Assist with specific tasks, such as preparing materials and completing actions, to support project requirements.
- Help with project logistics, including tracking actions, scheduling meetings, and monitoring deadlines.
If you are an experienced Personal Assistant interested in this role, please apply ASAP!
CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.
Personal Assistant employer: CLD Recruitment Leeds Ltd
Contact Detail:
CLD Recruitment Leeds Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used by Personal Assistants, such as calendar management systems and project tracking tools. Being able to demonstrate your proficiency in these during an interview can set you apart from other candidates.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your experience and skills.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple priorities and deadlines in previous roles. This will showcase your organisational skills and ability to work under pressure, which are crucial for a Personal Assistant position.
✨Tip Number 4
Research the company culture and values of the firm you're applying to. Understanding their ethos will allow you to align your responses during the interview, demonstrating that you're not just a fit for the role, but also for the team.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on skills such as organisation, communication, and time management, and provide specific examples of how you've successfully supported executives in the past.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the duties of tracking actions, managing inboxes, and coordinating meetings, showcasing your proactive approach.
Highlight Relevant Skills: In your application, emphasise skills that are crucial for this role, such as attention to detail, ability to prioritise tasks, and proficiency in using office software. Mention any experience with event coordination or project management, as these are important aspects of the job.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your professionalism and attention to detail, which are essential traits for a Personal Assistant.
How to prepare for a job interview at CLD Recruitment Leeds Ltd
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've managed multiple responsibilities in the past, such as scheduling meetings or tracking actions for a team.
✨Demonstrate Proactive Communication
Effective communication is key in this role. Highlight your experience in liaising with different stakeholders, managing inboxes, and ensuring that important messages are conveyed promptly. Consider sharing a situation where your communication skills made a significant impact.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios where you might need to handle diary conflicts or urgent requests. Think about how you would approach these situations and be ready to articulate your thought process.
✨Research the Company Culture
Understanding the firm's culture can give you an edge. Familiarise yourself with their values and recent projects. This knowledge will help you tailor your responses and demonstrate your enthusiasm for contributing to their team.
