Interim Subcontractor Ledger & Costing Clerk in Southampton

CLC, part of Axis CLC, is a national maintenance and refurbishment provider with over 1,000 employees and 13 UK offices. We support clients across the healthcare, defence, leisure, heritage, commercial and education sectors, delivering essential building services. As part of the Axis CLC group, backed by over 110 years of combined experience across the organisation, we offer responsive repairs, planned maintenance, compliance, decarbonisation and refurbishment solutions nationwide.

The Subcontract ledger clerk’s role is to process subcontractor invoices and make payments to subcontractors in an accurate and timely fashion. The Job Costing clerk's responsibilities are to journal the weekly/monthly costs from one system to another accurately. This is a 12-month fixed-term contract (FTC) created to support our current expansion. While initially for a set term, we have a clear objective to transition this into a full-time permanent role, subject to performance and continued business growth.

Responsibilities:

• The processing of subcontractor invoices correctly on to EVision ensuring that job costing, CIS details & retention deductions are correct.
• The management of the approval of invoices so that invoices are only paid once they are approved.
• The management of the setup of new subcontractor accounts within EVision, incorporating liaising with subcontractor on-boarding processes through the Procurement team.
• The running of weekly payment runs to pay approved invoices to the correct payment terms.
• Ensuring documentation that is relevant to the postings in EVision is electronically stored to the correct location.
• Subcontractor statement reconciliation.
• Dealing with any subcontractor queries either internally or externally.
• Sending monthly CIS statements.
• To assist in any CIS queries that are raised by the branches.
• Excel is the primary programme used within the costing position; a good understanding would be desirable as you will be expected to use Pivot tables, XLOOKUP’s / IF formulas.
• Supporting the Subcontractor ledger Supervisor to ensure the smooth running of the department.

The above list is to provide guidance on key tasks but is not an exhaustive list of all aspects of the role.

About You:

• Good administrative and computing skills.
• Clear communication skills.
• Excellent attention to detail.
• Able to work independently and within a team.
• Good time management skills.

What We Offer:

• £24,285.27 per annum plus benefits including: 23 days holiday + bank holidays.
• Up to £2,000 colleague referral fee.
• Long-service awards.
• Perkbox – access to free coffees, cinema tickets, discounts and well-being offers.
• 1 paid volunteer day each year.
• Ongoing training, support and opportunities for progression, we promote from within.

Why Axis CLC:

Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and other critical properties. We value reliability, quality and social impact, and offer meaningful work with real opportunities to grow.

Our Commitment to Inclusion:

Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.